MINUTES OF MEETINGS

Activity Board Annual Meeting

March 21, 2025

President, Bill Payne, brought the annual meeting to order at 9:10 am.

Roll call: Those present were Bill Payne, president; Carl Nix, vice-president; Serge Fortin, treasurer; Betty Toutloff, secretary; Jake McCusker; and Pam Springer.

Opening remarks: Bill Payne cited that 75 people need to be present in order to have an official annual meeting, that quota is present, and the annual meeting would therefore proceed.

Minutes: The minutes from the Activity Boas annual meeting on March 15, 2024, were read. Tom Rocheleau moved and Jim Bignal seconded the motion to accept the minutes as read. The motion passed.

Treasurer's report: Serge Fortin gave the treasurer's report from March 1, 2024 through February 28, 2025, our fiscal year. Joe Lovrinic moved and Nancy Francke seconded the motion to accept the report. Tom Rocheleau moved and Joe Lovrinic seconded that an audit of the treasurer's books be audited. The motions passed.

Old business: None

New business: Bill Payne reported that next year's entertainment is finalized and the cost of the activity cards will remain at $25.00 per card. Responding to a question from the audience, the average cost for dances is between $400.00   and $800.00 and the cost for each show is between $1,200.00 and $2,000.00. The costs keeps rising.

Accolades: Jake McCusker was presented a certificate of appreciation for his time and work done on the activity board. Serge Fortin was presented a plaque for his sixteen years of service as treasurer on the board.

New members: As two members are leaving, Bill Payne presented three new members: Carolyn Wright, who will be in charge of 50/50 and bingo, Lois Shirran, who will be in charge of concessions, and Troy Goodhart, who will be treasurer.

Adjournment: Diana Bradley moved and Sara McVicker seconded the motion to adjourn the meeting. The motion passed.

                                                                   Respectfully submitted,

                                                                   Betty Toutloff, secretary

Activity Board Minutes

March 20, 2025

President, Bill Payne, called the meeting to order at 1:00 pm. In attendance were Bill Payne, Carl Nix, Serge Fortin, Pam Springer, Lois Shirran, Carolyn Wright, Jake McCusker, and Troy Goodhart. Excused was Betty Toutloff.

Minutes: Jake McCusker moved and Serge Fortin seconded the motion to accept the Minutes from March 5, 2025. The motion passed.

Treasurer's report: Serge Fortin gave the treasurer's report, which will be posted.

Committee reports: Jake McCusker gave a report on concessions. Pam Springer gave a report regarding the ice cream socials.

Old business: None

New business:

Carl Nix moved and Pam Springer seconded the motion to elect Bill Payne as president.

Carolyn Wright moved and Pam Springer seconded the motion to elect Carl Nix as vice-president. The motion passed.

Bill Payne moved and Carl Nix seconded the motion to elect Betty Toutloff as secretary. The motion passed.

Carolyn Wright moved and Pam Springer seconded the motion to elect Troy Goodhart as treasurer. The motion passed.

Pam Springer moved and Carolyn Wright seconded the motion to elect Lois      Shirran to be in charge of concessions. The motion passed.

Lois Shirran moved and Carl Nix seconded the motion to have Pam Springer be charge of the ice cream socials.

Carolyn Wright was elected to be in charge of bingo with the assistance of Paul Utter and Troy Goodhart.

Pam Springer and Lois Shirran will be assisting Bill Payne regarding entertainment (dances and shows).

Respectfully submitted,

Carolyn Wright, secretary pro tem

Activity Board Minutes

March 5, 2025

President, Bill Payne, called the meeting to order at 1:00 pm. In attendance were Bill Payne, Serge Fortin, Betty Toutloff, Pam Springer, Carl Nix, and Jake McCusker.

Minutes: Carl Nix moved and Pam Springer seconded the motion to accept the minutes from February 19, 2025. The motion passed.

Treasurer's report: Serge Fortin reported on the finances for February, 2025, and finances for the year to be presented at the annual meeting,

Committee reports: Jake McCusker gave a report on concessions and Pam Springer gave a report regarding the ice cream socials.

Old business: There were 234 people who signed up for the activity card lunch and there were 40 no shows.

New business: Assignments--

       March 8, 2025 (show)                       March 16, 2025 (dance)

                 Check in: Bill Payne                         Check in: Betty Toutloff

                 50/50: Carl Nix                                 50/50:Pam Springer

                 Set up will be at 2:00 pm  

       Assignments were made for the lasagna dinner.

Adjournment: Carl Nix moved and Pam Sprnger moved to adjourn the meeting. The meeting    adjourned at 2:00 pm.   

                                                                   Respectfully submitted,

                                                                   Betty Toutloff, secretary         

Activity Board Minutes

February 19, 2025

President, Bill Payne called the meeting to order at 1:05 pm. In attendance were Bill Payne,  Serge Fortin, Betty Toutloff, Pam Springer, Carl Nix, Nancy Francke, and Jake McCusker.

Minutes: Carl Nix moved and Jake McCusker seconded the motion to accept the minutes from February 5, 2025. The motion passed.

Treasurer's report: Serge Fortin reported on the board finances. See posted report.

Committee reports:

Jake McCusker gave a report on concessions.

Pam Springer gave a report on the ice cream socials.

Old business: None

New business: Nancy Francke gave a report in regard to the upcoming card holders' lunch.

The new date for a breakfast is March 22, 2025. The charge will be $10.00 for ham, pancakes, and scrambled eggs.

Betty Toutloff moved and Jake McCusker seconded the motion to provide pizza for the election committee on March 6, 2025.

Assignments: February 22, 2025 (show) March 1, 2025 (dance)

Check in: Jake McCusker Check in: Carl Nix

50/50:Bill Payne 50/50: Pam Springer

Activity cards: Betty Toutloff Activity cards: Betty Toutloff

Next meeting: March 5, 2025

Adjournment: Pam Springer moved and Carl Nix seconded the motion to adjourn the meeting.

The motion passed. The meeting adjourned at 1:53 pm.

Respectfully submitted,

Betty Toutloff, secretary

Activity Board Minutes

February 5, 2025

President, Bill Payne called the meeting to order at 1:00 pm. In attendance were Bill Payne, Serge Fortin, Betty Toutloff, Jake McCusker, Pam Springer, and Carl Nix.

Minutes: Jake McCusker moved and Pam Springer seconded the motion to accept the minutes from January 3, 2025. The motion passed.

Treasurer's report: Serge Fortin reported on the board finances. See posted report. Jake McCusker moved and Pam Springer seconded the motion to accept the treasurer's report. The motion passed.

Committee reports:

         Pam Springer gave a financial report regarding the ice cream socials.

         Jake McCusker gave a financial report regarding concessions.

         Bill Payne reported that the entertainer, Joel Boho, was informed that his music was too loud, but enjoyable. He has also been booked for the 2026-27 season to play for a dance.   Mardi Gras festivities will be held on March 2, 2025.

Old business:

         Ticket sales for the Valentine dinner will end Monday, February 10 2025.

New business: Carl Nix moved and Serge Fortin seconded the motion to pay $50.00 for sand for the horseshoe tournament. The motion passed.

Assignments: February 8, 2025(dance)                  February 14, 2025 (dinner)

         Check in—Carl Nix                                    Check in—Carl Nix

         50/50—Pam Springer                                  50/50—Bill Payne

         Activity cards—Betty Toutloff                                                     

         February 15, 2025 (white party)                                                                

                     50/50—Serge Fortin

         Ice cream social assignments:

                     February 9 & 15—Betty Toutloff

                     February 23 & March 2—Pam Springer    

                     March 9 & 16—Jake McCusker

                     March 23 & 30—Carl Nix

                     April 6 & 13—Pam Springer

Next meeting: February 19, 2025

Adjournment: Jake McCusker moved and Carl Nix seconded to adjourn the meeting.

         The motion passed. The meeting adjourned at 2:08 pm.

                                                                     Respectfully submitted,

                                                                     Betty Toutloff, secretary

Activity Board Minutes

January 23, 2025

President, Bill Payne, called the meeting to order at 1:00 pm. In attendance were Bill Payne, Serge Fortin, Betty Toutloff, Jake McCusker, Pam Springer, Carl Nix, Jorge Cosajay, and Nancy Francke. Klaus Riessner has resigned due to now having a part time job.

Minutes: Carl Nix moved and Jake McCusker seconded to accept the minutes for January 8, 2025. The motion passed.

Treasurer's report: Serge Fortin reported on the board finances. See posted report. Carl Nix moved and Pam Springer seconded to accept the report. The motion passed.

Committee reports:

       Concessions: Pam Springer reported that a profit of $43.48 was made. The ice cream social also made a profit.

       Bill Payne reported that all of the entertainment for 2025-2026 has been booked.

                Since Klaus Riessner has resigned, Bill said that he will work Klaus's work dates for the ice cream social.

Old business: None

New business: In regard to the Valentine's dinner, dining will be at 5:00 pm, the dinner will be open to the entire park, seating will be limited to 140 people. Tickets for card holders will be $15.00 each. Tickets for non-card holders will be $45.00 per  couple ($22.50 per person) and will include the dance. Carl Nix moved to accept the above and Pam Springer seconded the motion. The motion passed.

       The Christmas eve dance will be for card holders only.

       Serge Fortin moved and Carl Nix seconded to increase the entertainment budget by $1,000.00. The motion passed.

Assignments: January 25, 2025                         February 1, 2025

       Check in—Carl Nix                                        Check in—Serge Fortin

       50/50—Bill Payne                                           50/50—Jake McCusker

       Activity cards—Betty Toutloff                         Activity cards—Betty Toutloff

Next activity board meetings:

       February 5, 2025

       February 19, 2025

Adjournment: Jake McCusker moved to adjourn the meeting, Pam Springer seconded   the motion. The motion passed. The meeting adjourned at 2:32 pm.

                                                       Respectfully submitted,

                                                       Betty Toutloff, secretary

Activity Board Minutes

January 8, 2025

President, Bill Payne, called the meeting to order at 1:00 pm. In attendance were Bill Payne, Serge Fortin, Betty Toutloff, Jake McCusker, Klaus Riessner, Pam Springer, Carl Nix, and Jorge Cosajay.

Minutes: The minutes from 12/18/24 were corrected to read that Jake McCusker and not Carl Nix were present and made several motions. Carl Nix moved and Klaus Riessner seconded the motion to accept the amended 1/8/24 minutes. The motion passed.

Treasurer's report: Serge Fortin gave the treasurer's report for December, 2024, which has been posted elsewhere. Carl Nix moved and Klaus Riessner seconded to accept the minutes as presented. The motion passed.

Committee reports: Jake McCusker gave a report in regard to concessions.

       Pam Springer gave a report in regard to ice cream socials. A list was made of those who will be working at the socials. Cherries will no longer be served due to the increased cost.

       Bill Payne gave a report in regard to entertainment. Entertainment for the 2025-2026 year has begun.

Old business: The use of buildings on New Year's Day was discussed. Jake McCusker rescinded his vote on 12/18/14 in regard to the the use of the Activity Center on New Year's eve. Klaus Riessner moved and Pam Springer moved that the Activity Center is to be open for the use of single people on New Year's Eve. The motion passed.

New business: Bill Payne moved and Pam Springer seconded that no person under the age of 18 may be present during activities in the Club House when alcohol may be present. The motion passed.

Assignments: January 11, 2025                         January 18, 2025

       Check in—Carl Nix                                Check in—Bill Payne

       50/50—Bill Payne                                            50/50—Carl Nix

       Activity cards—Carl Nix                         Activity cards—Betty Toutloff

Events: A sea food truck will be here 1/10/25 from 4-7:00.

       The welcome back party will be 1/17/25

       A breakfast will be served 1/25/25—Bill Payne will chair

       Bingo, originally scheduled for 2/14/25, has been moved to 2/15/25 at 1:00.

       Instead of there being a free rib dinner for activity card holders, the dinner will consist of hamburgers due to the high cost of ribs. The dinner will be held on 2/25/25 at noon.

       The lasagna dinner done the fire department as a fund raiser will be 3/6/25.

Elections are to be held 3/6/25. Serge Fortin and Jake McCusker will not be running for reelection.

Adjournment: Bill Payne moved and Jake McCusker seconded to adjourn the meeting. The motion passed. The meeting adjourned at 2:14 pm.

                                                                Respectfully submitted,

                                                                Betty Toutloff, secretary

Activity Board Minutes

December 18, 2024

President, Bill Payne, called the meeting to order at 1:00 pm. In attendance were Bill Payne,

Serge Fortin, Betty Toutloff, Jake McCusker, Klaus Riessner, and Jorge Cosajay. Absent

and excused were Pam Springer and Carl Nix.

Minutes: Carl Nix moved and Serge Fortin seconded to approve the minutes from December 4,

2024, as written. The motion passed.

Treasurer's report: None

Old Business: Carl Nix gave a monetary report in regard to concessions.

The El Cubano food truck will be returning here on December 28, 2024.

The judging of Christmas decorations will be held tomorrow, December 19, 2024.

The Christmas parade awards will be $25.00 for first place, $15.00 for second place,

$5.00 for third place, and $5.00 for bicycles.

Toby's staff will be here to help with the cookies and hot chocolate after the Christmas

parade on December 22, 2024.

New Business: Financial reports for concessions and ice cream socials are to be given to Serge

Fortin monthly rather than more frequently.

A motion was made by Bill Payne and seconded by Jake McCusker that the activity

center is to be closed when there is a park wide activity taking place in the Club House.

The motion passed.

A motion was made by Jake McCusker and seconded by Klaus Riessner that the activity

center be closed on New Year's eve.

The event on Christmas eve is to be free.

Cameras are being installed in and around the Club House.

A Secret Santa event is being held on Sunday, January 12, 2025.

A soup and sandwich lunch will be served on January, 15, 2025.

Assignments for New Year's eve:

Check in: Jake McCusker

50/50: Klaus Riessner

Activity cards: Bill Payne

Assignments for the magic show on January 4, 2025:

Check in: Serge Fortin

50/50: Klaus Riessner

Activity cards: Betty Toutloff

Next meetings:

Wednesday, January 8, 2025

Wednesday, January 29, 2025

Respectfully submitted,

Betty Toutloff, secretary

Activity Board Minutes

December 4, 2024

President, Bill Payne , called the meeting to order at 1:00 pm. In attendance were Bill Payne, Serge Fortin, Betty Toutloff, Jake McCusker, Pam Springer, Klaus Riessner, Carl Nix, and Jorge Cosajay.

Minutes: Klaus Riessner moved and Carl Nix seconded to accept the November 13, 2024, minutes. The motion passed.

Treasurer's report: Serge Fortin reported that there is $26,693.28 in the checking account as of November 30, 2024. Further information will be posted. Jake McCusker moved and Carl Nix seconded to accept the report. The motion passed.

Old business: None

New business: See Carl Nix on December 6, 2024, after coffee to check out tables to be used for the yard sale on Saturday, December 7, 2024.07

El Cubano food truck will be here on Saturday, December 7, 2024.

A hamburger luncheon will be held on December 11, 2024, for $10.00.

A dance will be held on December 14, 2024.

A Christmas decoration judging and a potluck dinner will be held on December 19, 2024.

The Christmas parade will be held on December 22, 2024, at 6:00 pm, followed by hot chocolate at the Club House.

Assignments for the dance on December 14, 2024:

Check in: Bill Payne

50/50: Klaus Riessner

Activity cards: Betty Toutloff

Next meetings: Wednesday, December 18, 2024, at 1:00 pm.

Wednesday, January 8, 2025

Wednesday, January 29, 2025

Respectfully submitted,

Betty Toutloff, secretary

Activity Board Minutes

November 13, 2024

President, Bill Payne, called the meeting to order at 1:00 pm. In attendance were Bill Payne, Serge Fortin, Betty Toutloff, Jake McCusker, Pam Springer, and Jorge Cosajay. Absent were Klaus Riessner and Carl Nix.

Minutes: Jake McCusker moved and Serge Fortin seconded to accept the minutes from March 2, 2024. The motion passed.

Treasurer's report: Bill Payne reported that there is $23,763.55 in the checking account. Jake McCusker moved and Betty Toutloff seconded to accept the report.

Concessions: Jake McCusker reported that there is $60.50 in the account.

Old business: None

New Business: Thanksgiving sign up sheets are to be submitted on 11/21/24. The board is to set up the tables at 10:00 am.

The Thanksgiving and Christmas dinners will begin at 4:00 pm. and the dinners for the French guests will begin at 6:00 pm.  The Valentine's dinner for couples will be in the Club House and in the Manager's House for singles.

An individual has permission to have a pot luck dinner in the Club house for 22 guests on December 30, 2024, but anyone else who desires to have their own dinner there is also welcome.

The annual rib dinner is being changed due to increased costs. Instead, this season, there will be a hamburger dinner for all activity card holders without charge.

The Manager's House, when not being used, is available for use when there is no full park activity in the Club House.

Bicycles need to stop at stop signs. Stop signs and mirrors will be installed when possible. A sign will be posted regarding the safe age for use of the hot tub.

There will be a yard sale on December 7, 2024, from 8:00-noon.

Next year, Halloween trick or treating will be held in the yard in front of the park.

Various board assignments were made.

 Adjournment: Jake McCusker moved and Pam Springer moved to adjourn the meeting. The meeting was adjourned at 2:10 pm.

Respectfully submitted,

Betty J. Toutloff, Secretary