External Conferences/Meetings

Click here for An overview of HOW TO DO RESEARCH

Click here to learn about Educational & Travel Funds (includes Mt. Sinai GME and CIR)

NYRS Monthly Meetings & Annual Conference (for everyone; R1s-R4s)

Once per month, NYRS hosts a specific topic with a quiz (cash prize) and lectures. Check the calendar, attend, & win!

• Calendar link: https://nyrs.memberclicks.net/meeting-calendar 

Instructions for the annual NYRS October meeting.

The New York Roentgen Ray Society holds one city-wide 3-day educational conference each year in autumn.

• The Chiefs will let you know how to sign up for day(s) that you prefer; residents are approved for:

  • • R1s = 1 day

    • R2s = 2 days

    • R3s = 3 days

    • R4s = 1 day

• The Chiefs will poll the residents about your preferred dates of attendance and will create a conference schedule based on those preferences.

• Register (as an R1) for membership in the New York Roentgen Ray Society (You need to be a member-in-training to attend.)

• • • Apply for membership here:  https://nyrs.memberclicks.net/membership

      • • DO NOT pay any membership or conference fees (Lucy and Paula will take care of this).

• Actual conference day FAQs:

  • • What is it?  It's basically a 3-day Mega conference! With top lecturers from NY academic centers.

    • Attendance: Make sure you sign in. 

    • Dress code: Just your every day work clothes, business casual

    • Is there food?

      • • Continental breakfast & lunch = Wednesday, Thursday

        • Continent breakfast only = Friday

Instructions for AIRP (for R3's only)

Dates:

• You will need to pick a 4-week block in either (1) September or (2) October; Chiefs will let you know when to rank your choices.

  • To help plan, the upcoming AIRP calendar with the exact 4-week dates is at this link: https://www.airp.org/resident-courses/four-week-course 

Stipend:

• For the 2026-2027 academic year (may change back to old policy in future years):

  • Virtual; no stipend. Instead, weekday (Mon-Fri) Seamless account unlocked for any restaurant (yes even outside of NYC) - $35/day.

• Pre-COVID: $2100 stipend to attend. Save receipts and credit card statement for Paula.

  • CONSIDER APPLYING FOR THE ANNUAL $3000 CIR STIPEND AS A GROUP!!! More info here >>> Educational Funds

AIRP case submission:

More instructions will be sent directly to your email, so if any questions about the logistics/technical aspects of uploading, please reach out to AIRP directly via that email.

1. Select the case you would like to submit:

   • To find a suitable case, think of your Rad-Path presentation, or interesting cases on rotations (or from Body ICC, tumor boards, or other conferences).  

     • Can be ANY CASE as long as it has a radiology-pathology correlate (i.e. routine like a polyp from colonoscopy, or zebra like Erdheim-Chester).

       • This means it needs BOTH (1) Gross image, and (2) histology physical or digital slide

   • On PACS, you will need to download a full stack of images (XR, CT, MR, US, or Nucs) - make sure it is anonymized before sending!!!

   • Check Epic for the pathology report - and SAVE THIS as you will also need to turn it in.

     • The report will usually dictate whether or not a case has gross images, i.e. "the specimen has been photographed") 
       Remember you also need a PHYSICAL or DIGITAL slide to turn in (yes you will personally need to go pick this up from pathology, if it is a physical slide).

       • When you turn the photographs AND slide in -- they need to be labelled. 
         So, if possible, try to meet with a Pathology resident or Chief to go over the findings with you.
         Can also try this site, similar to Radiopedia but for Pathology (scroll down to "Textbook chapters"): https://www.pathologyoutlines.com/ 

     • Contact Pathology Chiefs email to find a Pathology resident to help you get images + slides: mswslpathchiefs@mountsinai.org
       
       

2. As of 2019, there is a specific PDF form you have to fill out and return (see bottom of page for file), with contact info (site-specific!!!) on that document. 

   • For BI, you can contact the BI Surgical Pathology Office (11th floor, Silver Bldg, Ext 44-1747) to request slides, or Resident room (ex 20-2383)
     
     

3. If you submitted the form correctly,  a Pathology resident will contact you and hopefully send images to you +/- instructions on how to pick up your slide.
   Note, it will take at least 5 business days (or much longer, up to weeks or months) for images to be gathered and processed. 

• REMEMBER: You need to also go pick up a PHYSICAL (or if you are lucky you can get a DIGITAL pathology slide) to mail/turn in to AIRP.

SENIOR (R4) Conference

• Pick one (1) educational conference in your R4 year to attend. However this is unlike other conferences, in that:

  • Do NOT need to be presenting a poster/presentation to attend.

  • Can attend the full duration of the conference; however must find own coverage especially if on mandatory rotations.

• Covered up to $2500 + still requires Travel approval request form

• Must submit conference request 6 weeks in advance (email MSW admin team)

TRAVEL POLICY FOR OTHER EXTERNAL CONFERENCES

If any questions, please ask Chiefs or Dr. Kamath.

(Also located on the G-drive: Dept > RAD1 > Rad > TRAVEL)

If you are accepted to a conference and want to go... TRAVEL and FUNDING procedure is as follows:

PLEASE SEE DOC BELOW "2023 JH Travel request intstructions" -updated May 2023

• • DETAILS HERE: Click this link for "Educational Travel and Funds"

    • Department budget for travel: capped at $2500 per approved conference

    • Mt Sinai GME: $500 match, once per calendar year

    • CIR $3000, once per academic year