Policy:
There shall be a documented design and development blueprint of the Maternal Death Control Management System.
There shall be a documented deployment and implementation plans for the Maternal Death Control Management System.
There shall be a documented evaluation, review and continual improvement plans for the Maternal Death Control Management System.
There shall be a documented management review and independent audit plans for the Maternal Death Control Management System.
There shall be documentation of all activities undertaken for the Maternal Death Control Management System in terms of records, minutes, pictures, etc.
Archiving
Policy:
All documents and records of the Maternal Death Control Management System should be safe kept.
There shall be policy on retention period of the print and digital copies of the documents and records on Maternal Death Control Management System. The retention period of the print and digital copies of the documents and records shall be three (3) years. Those with historical values and evidentiary purpose can be kept for more than three (3) years.
The confidentiality clause for all documents and records of the Maternal Death Control Management System should be observed as indicated.
All documents and records of the Maternal Death Control Management System should be easily retrievable when needed.
Archiving of documents and records can be done by year (minutes); by events; by topics; etc.
There shall be digitalization of all documents and records of the Maternal Death Control Management System.
Archiving may be in the website or outside it (in hard drive or external hard drive of computers).
ROJ@15apr13