The same decorations and design are used every year, with photos provided. This job simply involved putting them up tastefully. Arrive two hours before the ceremony. Bring scissors, yarn, clear plastic tape, and safety pins and decorate the stage area. The Ceremony Chair will help oversee. After the ceremony, take down the decorations, repair any damage, fold them carefully, and deliver them back to the Ceremony Chair.
Notes from past ceremonies:
Planning: it is highly recommended that you look at the pictures ahead of time so you have a general idea of where and how to place the decorations. Share the pictures with your volunteer troop parents so that everyone is working on the same page. With two people it can take about an hour to decorate.
Decorating: The decorations are a bit delicate, so handle with care. The most important thing is to keep everything symmetrical. Find the center of the stage then work left and right from there, making sure the swags are equidistant from the center, and drape down to the same level all around. Find the longest pieces of material to use in the middle, and the smaller sizes for the ends.
Tools: We didn’t need to purchase anything because we already owned all of the “tools”. You will need to bring scissors, wide packing tape, dark yarn, and safety pins to gather the material and secure it in place. Use plenty of tape to make sure the decorations don’t fall during the ceremony.
Clean-up: Wait about 30 minutes after the ceremony ends to remove the decorations because many troops go back up on stage to take pictures immediately after. Let your parent volunteers know their shift will start 30 minutes after the ceremony, so they do not make plans to leave earlier. It took 30 minutes for three parents to carefully remove decorations, fold and place in bins, and remove ALL of the tape from the stage.
Finally: It helps to have some overlap between the volunteers that decorate and the ones that clean-up, so that someone knows where and how to store the material in the bin.