Mr. Faisal Khan 

(HOD-Human Resource & Admin.)

Job Description

Emp. Code:  SAPL0125

Department: Human Resources

Emp. Name: Faisal Khan                                             

Location: Pithampur, Dhar (M.P.)

Designation: Manager

Role: Corporate & Plant HR                             

Reporting To: Mr. Alok Singh Gaharwar

Qualification: M.B.A (HR), PGPSM, B.COM, DCA

Experience: 12 Years (HR-Generalist)

D.O.J.: 27th November 2017 

Major Job Responsibilities:

• Human Resources Management

• Industrial Relation & Compliance

• Organization Development & Administration

Major Job Responsibilities:

•  Formulation of HR policies according to the organizational needs in accordance with Management.

• Management of complete recruitment life-cycle for sourcing the best talent from diverse sources for the division.

• Responsible for payroll and attendance management system in accordance with target to reduce the unplanned absenteeism.

• Implementing goal setting exercise to set the K.P.I, K.R.A & Skill Matrix with the departmental head and verifying them for all the employees across the functions.

• Enhancing employee relations through motivational activities e.g. celebrating festivals, driving initiatives, celebrating success and many more.

• Study and identify the need of Job Enlargement and assign Job Responsibilities & Role to each individual.

• Execute and manage performance appraisal processes across the levels including the performance management system of the organization.

• Actively participate in management review of all projects, regularly monitoring generating MIS’s, reporting to top management in PPT format.

• Final disclosure of performance review of different units and business divisions.

• Responsible for F&F settlement of resigned/abscond employees.

• Responsible for Statutory Compliances of all sites including returns, all govt. Inspection, internal, external and system audits.

• Responsible to deal with Statutory bodies i.e. Shram Vibhag, AKVN, Nagar Nigam, Employee Welfare, PF & ESIC, Pollution Control, Health & Safety, Weight & Measurement.

• Responsible for all IR matters including coordinating compliance, IR activities, coordinating with legal advisors and consultants.

• Responsible for grievance management, query handling/resolution of grievances of all employees at different units.

• Identifying training needs and preparation of training modules, calendar, schedules & batches for imparting training on various topics including measurement of effectiveness as per the organizational objective.

• Ensure Safety, 100% PPE adherence at work place in accordance to achieve ZERO accidents, responsible to minimize the SEWO, report and control near misses, raise & close the NC’s.

• Coordinating & monitoring employee administration and Executing monthly billing system make sure employees timely reimbursement and salary disbursement.

• Coordinating with manpower suppliers & contractors for the facilities like security, housekeeping, canteen, gardening, technical staffing, loading & unloading.

• Coordinating, conducting, executing the system audits as per FSSAI, GMP+, ISO 9001-2015 ISO- 14001-2015 and OHSAS 18001-2015 to implement policies, procedure, formats, SOP’s & work instruction.

• Responsible to coordinate the administration activities i.e. IT, Travel Desk, Travel Management, Landscaping, Safety & Security.

Required Skills for the Post:

• Experienced, Must be HR-Generalist.

Required Qualification for the Post:

• Post Graduate (Human Resource) and Certificated HR. 

Emp. Name: Mr. Faisal Khan

Sig. & Date: 00/00/0000

Authorized Deputies Name: Mr. Alok Singh Gaharwar/Mr. Gurmet Singh Bhatia

Sig. & Date: 00/00/0000

                              JOB DESCRIPTION

Emp. Code:  SAPL0091

Department:  Human Resources

Emp. Name:  Mr. Gourav Sharma

Section:  Compliance

Location:  Pithampur

D.O.J:  08th March 2019

Designation:  Sr. Executive                                                      

Role:  Assistant HR

Reporting To:  Mr. Faisal Khan (HR Manager)

Qualification:  M.COM., L.L.B

Exp:  09 Years

Major Job Responsibilities:

• Compliance Management

• Labour Management

• Assist to HOD

Minor Job Responsibilities:

• Preparing, maintaining and meeting the target of PF & ESIC. (Before 15th of every month)

• Register employee in online portal of ESIC & PF.

• Handling to day to day Labour Grievances/Issues and give satisfactory solutions.

• MIS Managements, Prepare and Keep all the necessary records related to Attendance, Wages, and Salaries.

• Taking care all the joining/exit formalities, related Forms-11, Aadhaar Card, F&F, etc.

• Work on Software (Saviour-Time Office & Payroll both)

• Maintain all the compliance register at site.

• Get the salary account open from Bank and meet with all the required formalities.

• Preparing all required letters like Show cause notice, Warning letter, Offer letter, appointment letter etc in concern with HOD.

• Cross check all the contractors bill with attendance.

• Cross check all the employee reimbursement and administration bills.

• Maintain personal files of all the employees keep the record in Ms. Excel as well.

• Process monthly attendance musters of all worker and staff.

• Get the monthly Shift schedule/Roasters from all concerned department.

• Collect daily, weekly or monthly timesheets from security gate.

• Get the employee bank details.

• Provide ID cards/Uniform to new joiniee.

• Regular plant visit if found issues related to Labours, H.K., Administration escalate to concern department.

• Conduct employee on boarding and escalate requirement of training to concern department if needed.

• Daily mail of Birthday celebration and needed communication to all concern departments.

• Assist to HOD in employee engagement programs.

• Responsible for all the needed meeting arrangements.

• Responsible for stationery arrangements.

• Prepare and display circular/notice in all needed place of premises in discussion with HOD.

• Keep the all the required formats like Reimbursement, OT, Leave Application, Gate Pass etc., give to employee on demand if needed.

•  Assist to HOD in day to day activities.

Required Skills for the Post:

• Experienced in Compliance & Labour Management, Must be L.L.B./MSW.

Required Qualification for the Post:

• Graduate (Any Stream) Preferably HR.

• L.L.B/MSW

Emp. Name: Mr. Gourav Sharma

Sig. & Date: 00/00/0000

Authorized Deputies Name: Mr. Faisal Khan 

Sig. & Date: 00/00/0000