PROCEDURE FOR THE ONSITE REQUEST OF STUDENT CREDENTIALS

1.  Secure and fill out the requisition form available at the Office of the Registrar.

a.  Green form for HED and Graduate School (graduate and undergraduate)

b.  Pink form for those who will take the board examination

c.  Yellow form for BED (graduate and undergraduate)

2.  Put a checkmark on the specific document needed as enumerated in the form. Indicate the purpose of requesting the document. If requested by an educational institution, it should be accompanied by a school request.

3.  Present a letter of authorization to request credentials in case students cannot transact personally together with his/her identification card and the identification card of the authorized person.

4.  Present the requisition form to the following offices for signature.

a. College Dean for HED/Principal for IBED & SHS

b. Finance Office

c. Student Development Office (SDO)

d. Guidance Office

e. Library

         *Note (c, d and e for undergraduate HED students only)

5. Submit the duly accomplished clearance to the Registrar’s Office.

6. Submit an affidavit of loss/damage if requesting a second copy of the diploma and form 138 duly certified by a lawyer or certification of Fire Incident by the Bureau of Fire Protection.

7. Pay the necessary fee at the Finance Office.

8. The office clerk should enter the request in the log book and issue a claim stub indicating the release date.

9. The office clerk should ask for the contact numbers of the person requesting credentials.

10. Keep the official receipt and claim stub, which should be presented in claiming the requested documents.