Step 1: After a family has requested your services you will receive additional information regarding becoming a Community Partner with us and a link to submit your application. This is an easy process and should take about 15 minutes to complete. 

Please make sure you are prepared to upload the following documents to the application:

• W9

• Detailed List of Services which describes the types of services and classes you will be providing to our families.

• Certificate of Commercial Insurance for each School you wish to contract with listing the school(s) as additionally insured with the minimum requirements listed below:

$1,000,000 per occurrence

$2,000,000 general aggregate

$500,000 personal & advertising injury 

Step 2: Once your application has been pre-approved by the school, you will receive an email with a link to our procurement system, Vista, where you will finish completing your Community Partner profile. 

In order to expedite the onboarding process please make sure to have the following prior to logging into Vista to complete your profile. Moving forward with the approval process requires the completion of all of the items listed below:

• Confirm your contact and billing information is correct

• Enter your Detailed List of Services directly into Vista , or, you may use the Vista DLS Template  to upload your classes into Vista.

• Upload your proof of business legitimacy. We will accept one of the following:

  • • Apply for Business License

    • Form 1040 Schedule C (Profit or Loss From Business)

    • Fictitious Business Name Statement

    • El Dorado County Fictitious Business Name Statement

    • Sacramento County Fictitious Business Name Statement

    • Placer County Fictitious Business Name Statement

    • For additional counties, please see your counties website and search for Fictitious Business Name Statement. 

• Submit Proof of background check

  • • ALL individuals that have contact with students must have had a background check.

    • Individuals, sole proprietorships, and partnerships (with NO employees) will be required to complete a background check through Live Scan. You will receive the LiveScan forms after you complete the application and submit the requested documents.  Please note each school will require a separate Live Scan.

    • Businesses and corporations (with employees) should provide proof of an ORI number and ensure all staff members are background checked. If you do not have an ORI, please review our Information About ORIs .

Step 3: The school will complete the final review that confirms all documents are complete, accurate, and up to date and your DLS has been entered correctly. 

Step 4: You will receive an email notification that your vendor agreement(s) is ready to sign in your Vista community profile. Please make sure to check your spam, or simply log into your profile where you can see if an agreement is ready to sign.

If you have not received this email within 7 business days of completing your profile, please reach out to cponboarding@sequoiagrove.org to confirm that all of your documents have been cleared. 

Step 5: Once you have electronically signed your agreement, the school director will also sign and you will be automatically available to families to begin requesting service vouchers. 

Community Partners cannot begin providing services to school students until they have been approved and have received a Service Voucher. The School(s) are unable to pay for services received by students prior to the community partner having an executed (signed by all parties) vendor agreement. 

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