Embedded Files
Family Educational Rights & Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99), also known as the Buckley Amendment, is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. When a student reaches the age of 18 or begins attending a postsecondary institution regardless of age, FERPA rights transfer to the student, meaning that it is the student that reserves the right to determine who has access to their FERPA records. Students can submit a written waiver form to release FERPA records to specific individuals by adjusting FERPA settings in Webportal. There are 4 areas that they can give parents/guardians access to: Registrar (grads/classes), Cashier/Bursar (financial), Housing (OHA/REO), and Judicial (CSRR).
FERPA Records, which cannot be disclosed without a waiver:
Grads/academic record (including class schedule)
Conduct records (including incident reports and information of others involved in incident)
Housing information, including room/building assignments
Financial information (payments, outstanding bulls, etc.)
Mail/packages
HR records (refer to HR)
Health records/CPS records/SASC records (HIPAA)
Resident Advisors, Community Assistants, and Desk Assistant/Security Monitors have an obligation to uphold and abide by The Family Educational Rights and Privacy Act. Within REO, this is often encountered at the front desks (in person or over the phone) when parents and/or family members attempt to request information about or contact their students. In order to maintain our students' privacy, we rely on the phrase "I can neither confirm or deny that your student lives in name of residence hall." When appropriate, makes referrals to campus departments if someone is wanting to learn more about specific rights and records:
Academic Records: Office of the Registrar, SS-1641
Advising Records: Director, Academic Advising Center, SS-1551
Counseling & Psychological Services Records: Director, Counseling & Psychological Services, Calpulli Center (Treatment records are not student records)
Disciplinary Records: Director, Center for Student Rights and Responsibilities, SS-1604
Educational Opportunity EOP & Ethnic Affairs Advising Records: Director, EOP, SS-2223
Extended Education Records: Associate Dean, Extended Studies, Gateway Complex
Graduate Program Records: Assistant Dean, Graduate Division, AD-221
Health Records: Director, Student Health Services, Calpulli Center (Treatment records are not student records)
Housing Records: Director, Office of Housing Administration
ID Card Records: Administrator, Aztec Card Office, AC-183
Financial Records & Student Payroll: Manager, Student Financial Services, SS-2536
Financial Aid Records: Director, Financial Aid Office, SS-3605
Placement Records: Director, Career Services, SS-1269
Progress Records: The Instructor's Office at each Department
Occasional Records (not listed above): The appropriate university employee
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