proposal deadlines
Embedded programs are largely managed by individual academic units. There may be additional considerations or timelines required by your College or Campus that you will need to consider. Program development can take well over a year and those considering developing a new program should refer to the recommended Program Development Checklist, prior to proposing the program with Education Abroad.
Some of our processes and timelines have changed to help better manage embedded programs and support student recruitment. Please note that the following deadlines are earlier than previous years in order to better match the Penn State registration calendar, to allow for more extensive review and preparation, and to provide travelers more time to complete their pre-departure requirements.
Proposal submission Deadlines
Embedded courses should follow the proposal application deadlines listed below in order to ensure that planning remains on track, students have sufficient time to prepare, and Penn State Global can review itineraries and rosters in detail.
For embedded courses with travel during fall semester (August 21 - December 16):
August 15 – Phase 1 program proposal items due, such as general and academic information, onsite partner details, contingency plans, financial considerations, and two approvals; one from your academic leadership and one from your financial office
September 15 – Phase 2 items due such as final roster, detailed itinerary, program leader requirements, and emergency contact information
For embedded courses with travel during winter break (December 17 - January 7):
Please note, any travel after fall commencement (and before spring commencement) is considered spring term. Students must be enrolled in the credit related to the program travel in the spring term, regardless if the embedded course is in the fall term.
September 1 – Phase 1 program proposal items due, such as general and academic information, onsite partner details, contingency plans, financial considerations, and two approvals; one from your academic leadership and one from your financial office
October 15 – Phase 2 items due such as final roster, detailed itinerary, program leader requirements, and emergency contact information
For embedded courses with travel during spring semester, except winter break (January 8 - May 5):
October 10 – Phase 1 program proposal items due, such as general and academic information, onsite partner details, contingency plans, financial considerations, and two approvals; one from your academic leadership and one from your financial office
December 10 – Phase 2 items due such as final roster, detailed itinerary, program leader requirements, and emergency contact information
For embedded courses with travel during Maymester or summer terms (May 6 - August 10):
January 15 - Phase 1 program proposal items due, such as general and academic information, onsite partner details, contingency plans, financial considerations, and two approvals; one from your academic leadership and one from your financial office
March 1 – Phase 2 items due such as final roster, detailed itinerary, program leader requirements, and emergency