The Legal Bits

For quality assurance purposes, Advance HE can request all documentation relating to an award of HEA Fellowship made through an accredited programme (e.g. full application, completed review proformas, committee minutes, etc.). We are therefore required to maintain an archive of written applications, outcomes and feedback to participants for a period of three years. All documentation is stored in unalterable format that indicates the time and date of archive. Similarly, where oral forms of assessment are used, in this instance your professional conversation, the recording must be available to Advance HE for the same period. At any point you can request to be provided with access to their own personal data in accordance with prevailing data protection legislation. Our internal reviewers carry out their role on a confidential basis and, save where required by law or where they provide consent, reviewers’ personal data is not released to others. The University is responsible for ensuring ethical storage of the data during the archive period and for disposal of data in line with the institution’s data storage policy after the three-year archive period.

The APEX team work hard to support all applicants through APEX.