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Please plan ahead in order to ensure your training is approved BEFORE you deliver it.
(Certified Trainers and Sponsoring Organizations may deliver Set One trainings without prior approval, but need prior approval for all Set Two and Set Three trainings).
Please allow at least 6-8 weeks for the processing of your proposal. The actual time to complete a review and approval for each session will vary. Timing may be affected by:
The number of proposals in the queue for review – we try to take training proposals on a first in-first-out basis.
The need to make any revisions to the training and the depth of revisions needed.
The availability of trainer and reviewer to complete any needed communication / dialogue to resolve questions and/or issues.
Please submit your training using the Online Training Session Proposal Portal.
If you completed the optional Training Proposal Outline, you may use that document as a guide and to copy and paste information into the Online Training Session Proposal Portal. Please do not send your Training Proposal Outline to OCCD. It is for your use only.
Please avoid using bulleted or auto-numbered lists or special characters when you submit the Training Session Proposal using the portal. These can cause issues with the download of the proposal from the Online Training Session Proposal Portal.
Training Session Proposal Review Process
Training Session Proposal Review Process
Training Statuses
Training Statuses
Submitted: As you complete the final submission of your Training Session Proposal into the online portal, you should receive an onscreen confirmation, as well as an email confirmation of your submission. If you do not receive an email, please check your junk or spam folders.
Ready for Review / In Process: These statuses are used internally by reviewers. “Ready to Review” indicates that the proposal has been received and not yet reviewed. “In Process” indicates that the reviewer has emailed feedback to you and the two of you are working together toward approval.
Pending: Reviewers have identified questions, areas for clarification, or are offering suggestions for supporting your proposal’s approval. The process for moving to approval may include emails or virtual meetings, depending on what approach would be most supportive to you. Please do not resubmit revisions to the Training Session Proposal through the online form.
Approved: Once your Training Session Proposal is approved, you will receive an approval letter and a certificate for the training by email. You may deliver the training at the Set, length, and Core Knowledge Category for which it has been approved, as often as needed without notifying the Oregon Registry Trainer Program.
Withdrawn: During the review process, you may determine that you would like to go a different route with your training. In these cases, you may “withdraw” your proposal from further processing. This may also be appropriate if there has been an extended time gap in communication about the proposal. In this event, we will email to ask if you would like to withdraw the proposal. If you agree or don’t respond within the identified timeline, we will note the status and move your proposal to “inactive”. If, within six months of withdrawing a proposal, you wish to reactivate the proposal, please email OCCDTrainer@pdx.edu and we’ll move it to active review and work with you to move it to approval. Withdrawn proposals will not be maintained after six months and will need to be submitted as new proposals through the portal.
Last Updated: February 18, 2025
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