Plan a Use Case Showcase

How to Prepare

• Identify desired outcomes (e.g., demonstrating real-world impact, showcasing innovative solutions, and fostering knowledge sharing).

• Ensure participants have access to ChatGPT Enterprise and have tested their login.

• Invite participants to the event with an overview of what to expect (example email).

• Provide clear submission guidelines for participants to prepare their presentations.

• Assign a facilitator to MC the event, clarify instructions, and announce winners.

• Designate 2-4 power users to assist participants with refining their use cases and improving presentations.

• Select 3-5 judges to evaluate presentations based on predefined criteria (e.g., impact, creativity, and effectiveness).

• Determine prize structure and categories for recognition.

• Develop a rubric and scorecard to assess submissions fairly.

Pre-Event Activities for Participants:

• Complete ChatGPT 101 & 102 Training to understand best practices for AI-powered solutions.

• Identify a business challenge or workflow improvement that ChatGPT has helped solve.

• Gather measurable outcomes or success metrics to support the impact of the solution.

• Prepare a concise presentation (5-7 minutes) covering:

  • The problem or challenge addressed

  • The solution developed with ChatGPT

  • The impact and measurable outcomes

Subject: 🚀 Get Ready for the ChatGPT Use Case Showcase!

Hi [First Name],

We’re excited to invite you to our upcoming ChatGPT Use Case Showcase, an opportunity to highlight how you’ve leveraged ChatGPT to solve real business challenges, improve workflows, and drive impact.

Showcase Details
📅 Date: [Insert Date]
⏰ Time: [Insert Start and End Time]
📍 Location: [Insert Venue/Virtual Link]

Why Participate?

• Share Your Success: Demonstrate how ChatGPT has helped solve business challenges.

• Gain Recognition: Present your use case to a broader audience and showcase your impact.

• Win Exciting Prizes: [include details here is prized will be awarded]

How to Prepare

• Submit your use case by [Submission Deadline] using [Form Link].

• Prepare a 5-7 minute presentation covering:

  • The problem or challenge you addressed

  • The solution you developed using ChatGPT

  • The impact and measurable outcomes

  • *Pro Tip: Think about key insights and best practices you can share!

What to Expect

• A platform to showcase your AI-driven innovations.

• Support from facilitators to help refine your use case.

• A dynamic event celebrating creative and impactful solutions.

Whether you’re a first-time participant or an experienced user, this is your chance to share your work, inspire others, and be recognized for your contributions.

📩 Questions? Reach out to [Contact Email].

We can't wait to see your submissions—let’s celebrate AI innovation together! 🚀

• Kickoff & Welcome (5  mins)

• • Facilitator welcomes participants and reviews the agenda and event structure.

  • Facilitator introduces the purpose of the showcase and highlights best practices for effective presentations.

• Use Case Presentations (40 mins)

  • Participants present their use cases in a structured format.

  • Each presentation is 5-7 minutes and should include:

    • Overview of the business challenge

    • Solution developed using ChatGPT

    • Demonstration of impact and key outcomes

    • Q&A session with judges (if applicable)

• Judging & Awards (15 mins)

  • Judges evaluate each presentation based on:

    • Problem clarity and relevance

    • Creativity and effectiveness of the solution

    • Demonstrated impact and ROI

  • Winners are announced and recognized.

  • Prizes awarded based on predefined categories.

• Send a follow-up email thanking participants and sharing highlights from the event.

• Consider sending a feedback survey to gather insights on improving future showcases.

• Highlight winning use cases across the organization to encourage continued innovation and adoption of AI-driven solutions.

Post-Event: Example Survey

How would you rate your overall experience at the ChatGPT Use Case Showcase?

• Excellent

• Good

• Average

• Poor

2. Event Organization

How satisfied were you with the organization of the event (e.g., communication, agenda, timing)?

• Very Satisfied

• Satisfied

• Neutral

• Dissatisfied

3. Learning Outcomes

Did the showcase improve your understanding of how ChatGPT can be applied to real business challenges?

• Significantly

• Somewhat

• Not much

• Not at all

4. Presentation Experience

If you presented, how would you rate the experience of sharing your use case?

• Very Effective

• Effective

• Neutral

• Ineffective

5. Materials and Resources

How useful were the provided materials (e.g., slides, training resources) in supporting your participation?

• Very Useful

• Useful

• Neutral

• Not Useful

6. Facilitator Support

How would you rate the support provided by the facilitators and judges during the event?

• Excellent

• Good

• Average

• Poor

7. Innovation & Impact

Do you feel the showcase encouraged creativity and highlighted impactful solutions?

• Strongly Agree

• Agree

• Neutral

• Disagree

8. Future Application

Do you plan to continue refining or implementing your use case within your team or organization?

• Yes, definitely

• Possibly

• Not likely

9. Favorite Aspect

What was your favorite part of the showcase?
[Open Text Response]

10. Suggestions for Improvement

What could we do to make the next ChatGPT Use Case Showcase even better?

[Open Text Response]

Subject: 🎉 Thank You for Participating in the ChatGPT Use Case Showcase!

Hi [First Name],

A huge thank-you to everyone who participated in the ChatGPT Use Case Showcase and contributed to making it such an insightful and inspiring event!

What’s Next?

As promised, we’re sharing the materials from the showcase so you can revisit, refine, and share your learnings. Attached, you’ll find the slide deck used during the event, which includes:

• An overview of ChatGPT capabilities

• Best practices for leveraging AI in business processes

• Showcased use cases and key takeaways from the event

Highlights from the Event:

• 🚀 Innovative Solutions: Participants presented impactful use cases addressing real-world challenges such as [Insert Specific Example Here].

• 📊 Measurable Impact: Many presentations demonstrated significant improvements in efficiency, problem-solving, and business outcomes in [Insert Domain/Function].

• 🤝 Knowledge Sharing: Attendees engaged in meaningful discussions, exchanging best practices for maximizing ChatGPT’s potential.

Share Your Feedback!

We’d love to hear about your experience! Please take a moment to complete this short [feedback survey link]—your input will help shape future showcases.

Keep the Momentum Going

Whether it’s refining your use case, exploring new AI-driven efficiencies, or sharing insights with your team, we encourage you to keep innovating! If you have any questions or need support, feel free to reach out to us at [Contact Email].

Let’s continue pushing the boundaries of what ChatGPT can achieve! 🚀