FLBGTQC Coordinator

POSITION: Friends for Lesbian Gay Bisexual Transgender and Queer Concerns (FLGBTQC) Coordinator

Position description approved by NPYM Steering Committee, January 2009

Revisions approved by Coordinating Committee, April 2013

NOMINATION AND APPROVAL: NPYM Nominating Committee is responsible for fil ing this position. Usually nominations are approved at Annual Session; however, nominations may also be approved by Coordinating Committee or Executive Committee.

TERM LENGTH: Two years, with optional reappointment

TERM BEGINS: October 1

MEMBERS: Two, preferably with overlapping terms

REPORTS TO: Associate Clerk of Coordinating Committee and Peace and Social Concerns Committee

WORKS PRIMARILY WITH: Lesbian, gay, bisexual, transgender, queer, and other interested Friends within NPYM; Friends for Lesbian Gay Bisexual Transgender and Queer Concerns transnational organization; Peace and Social Concerns Committee, Associate Clerk of Coordinating Committee.

DEFINITION: Serves as contact between sexual minority and interested Friends in NPYM and FLGBTQC.

TASKS:

Meet with the other coordinator to divide up the work and make sure that the newer coordinator has a sense of what they should be doing. See also the Convener’s job description below.

Reach out to Meetings and Worship Groups for the purposes of sharing information, identifying local liaisons, arranging in-person visits, and supporting other events related to the work of the organization.

Attend NPYM Annual Session, and Quarterly Meetings when possible, and promote the organization by setting up a display and conducting an interest group.

Be the contact in NPYM for lesbian, gay, bisexual, transgender, and queer concerns.

Report NPYM activities and concerns relating to sexual minority issues and concerns to FLGBTQC.

Work with the NPYM Peace and Social Concerns committee, keeping them updated about FLGBTQC activities, needs, and opportunities.

If possible, attend FLGBTQC’s summer meeting at Friends General Conference Annual Gathering of Friends, and FLGBTQC’s Midwinter Gathering in February of each year.

If possible, attend regional meetings of lesbian, gay, bisexual, transgender, and queer Friends.

EVALUATION: The coordinators work together to prepare an annual report on the organization to NPYM and send a copy to the Associate Clerk of Coordinating Committee and the Clerk of Peace and Social Concerns Committee by June 1. This report should focus on the activities of the representatives and matters related to the interests of Friends within NPYM, and may include information useful to next year's FLGBTQC coordinator (what worked, what didn't) and any changes the coordinators think should be made in the job or the job description.

If you received a file with material from previous FLGBTQC coordinator, sort through it, update the information, and add your report/evaluation (and any materials you think are needed). At the end of your term, pass this information on to the new coordinator.

EXPENSES & TRAVEL: This position is not eligible for NPYM travel assistance to FLGBTQC meetings. For travel to Coordinating Committee meetings, travel expense is reimbursed according to the NPYM travel reimbursement policy. For attendance and travel to Annual Session, Friends may request assistance per the NPYM financial aid policy.

CONVENER: One of the coordinators (typically the longest serving) is appointed through the regular NPYM nominating process as a Convener to help the coordinators coordinate their activities.

The Convener has the fol owing responsibilities (which may be delegated to the other coordinator):

Coordinate production of an annual report on the organization by June 1.

Coordinate an extended oral report or other program presentation from the organization (on a rotating basis with other affiliated organizations) OR make a brief (five minutes or less) pitch during a plenary at Annual Session on the activities of the organization.

Coordinate a display table for the organization at Annual Session.

Coordinate an interest group related to the area of focus or activities of the organization at Annual Session.

Work with the Nominating Committee to identify potential candidates to serve as future coordinators for the organization.

Nominated By:

Nominating Committee