02-02-2023

North Penn Theatre Guild Meeting

1 February 2023

Agenda

 

Introductions

 

1.     Frozen

·        Parent help needed with show and feeding the cast & crews

·        Activity fee - $50 for cast only at this time due February 3rd

Rooney - Activities to be planned. There is a meeting tomorrow. Want to address community involvement and who will be responsible for it.

Michele is liaison for Guild and Mrs. Roney

Ticket sales possible to start March 15th. Working with ShowTix. Giving away 900 tickets to underprivileged children… first from NP and then from possibly outside… hoping some can come on Gold Card day and sit in balcomy… would need to address transportation

Food donations, candy grans and Wawa vouchers – may need to have two separate areas for snacks due to numbers

Roney - Need to think about parking, security, handling people if we are sold out

 

2.     Fundraising

·        Trivia Night & Raffle Baskets (Saturday, 4 Feb. @ Grace Lutheran, Hatfield) 

Rachel - 16 tables of 8; a few seats still available

Stacie – 21 baskets; backdrop saying “game night” and bringing props and signs

No prize; bragging rights and posting pictures; Mrs. Roney offered 8 free Frozen tickets and will create a certificate

Do baskets between rounds – 7 rounds

Tickets – 25 tickets for $20

Rachel to email table leaders to tell team to bring cash

Smarties and Dum Dums

Documenting process for next year - Payal wants group to document every thing they have done this year to organize this event

·        Wawa Coupons

Connie – have sold 104 as of 1/7/23 – see where we are as of April 1st and then buy more for Frozen

3.     Broadway Cares (charity fundraiser) – Friday, 10 Feb

Reesa – publicity – setting up posters around school and community – requested that group share poster on social media

Payal shared concern regarding “gala” and misunderstanding of clothing to wear to come to show

Guild will do snack bar for the event in the glass concourse – have snacks available at the start of the show and during intermission

Coffee house before and during intermission

Auction wrapping up during intermission

Ideas to increase attendance – NPTV clip

Donations from people do not attend? – Mrs. Roney will speak to someone tomorrow about it or provide a link to Broadway Cares

Can not put chairs in lobby due to fire code

Silent auction not on flyer – need to let people know that they need cash or checks – upload pictures of auction items

Roney – talk to Mr. Gilmer about getting it on the radio shows

Payal asked about a run time because it tends to run long – Mrs. Roney said that it is difficult to have a set run time – approximately 2 hours – open door policy to come when you can

Can say sneak peek of Frozen and all three middle schools

Any questions, email Reesa or Julia… or Mrs. Roney and she will forward to them

 

 

4.     2023-24 Board Election – 10 May (?) – Meeting to stay May 3rd

·        Vice Presidents (2)

·        Secretary

·        Treasurer

·        Assistant Treasurer

Board elections in April

Invite 9th grade parents to May meeting

5.     End-of-Year Banquet – Sunday, 21 May @ Normandy Farm, Blue Bell

·        Cost

·        Ordering senior gifts

Guild runs the banquet

Need to get head count 2 weeks before (May 7th) – deadline May 5th for final head count

$40 pp

We are paying for seniors in full

Maybe $10 off for other students, but need to wait to see # of seniors

Sr. gifts are blankets – Michele is working on that – purchase blanket and then have them embroidered

 

6.     Fundraising for 2023-24 school year ideas

·        Comedy Cabaret (Doylestown)

·        Childrens’ fun activity with characters

·        Clothingandshoedrive.com

Looking for volunteers to look into what we can and can not do to plan for next year

Cover fundraising more at next meeting

 

Frozen in Delaware – April 1st at 7:30 PM

 

NEXT MEETING – Wednesday, 1 March @6:30 in E22 ________________________________________________________________________________

**Stay informed**

·        Facebook – Join the “North Penn Theatre Guild (Members & Parents)” page

·        Remind – Send a text message to 81010 with the message “@8732e66”

·        Buddies – Contact Rebecca Fahrmeier (rebecca.fahrmeier@gmail.com) if you would like to be assigned a “parent buddy” who can help to guide you throughout the year

·        E-mail – Join the Guild e-mail list by contacting npguildinfo@gmail.com with your name, child’s name & graduation year

 

**Sign-up for a Raise Right account**

·        Individual fundraising program that you can use to pay for activity fees, state conference, thespian dues, end-of-year banquet. Contact Becky Weaver (rweaver918@gmail.com)

·        Request payments from your account by contacting npguildinfo@gmail.com

 

President:                     Payal Kondisetty (npguildinfo@gmail.com)

VPs (Fundraising):        Connie Gallagher (cmgalla36@gmail.com) & Stacie Moseley (staciemoseley@gmail.com)

Secretary:                 Mary Nardone (mnardone105@gmail.com)

Treasurer:                     Michele Boyles (npguildinfo@gmail.com)