Google Calendar

USERS NEED ORIENTATION IN CALENDARS

Put in calendars section the labs piece about adding a background and about blocking out particular times

primary calendar- IS SPECIAL. this is the default calendar and cannot be shared publicly, cannot be deleted

CONCEPT OF ONLY SELECTING CALENDAR YOU WANT TO SEE AND DESELECTING CALENDAR you don’t want to see

informational calendars

any user can create the calendar.

ask that the schools stick their school initials in there somewhere will help andrea for trouble shooting.

Adding a description feature in is good practice when creating your calendars……not mandatory but a really good description.

completely public calendars can have a location but is not mandatory

pick a default time zone.

SHARE THIS CALENDAR WITH OTHERS: DON’T CHECK THIS…it defaults to the whole NLESD and is public

go to share with specific people….can also change to make changes and manage sharing

YOU CAN ALSO use group mailing lists to share calendars.

the only time you need to use explicit names is if….

YOU CAN have non nlesd users manage calendars…i.e. people with gmail accounts…like mary dinn at the DEECD for my example.

there is now a calendar trash can…this is in the works.

you HAVE to go to the email to actually GET the shared calendar…you will get a url in an email…and you need to click that URL to see it in your list.

there is a view trash…it doesn’t show who deleted things

HAVE PEOPLE POST TO A SHARED CALENDAR

remember….some will post to their primary calendar accidentally….make sure they go to the LINK and post to the shared calendar

set up notifications for your mobile.

go to the end of calendar…settings, notifications. this can be set up for ANY calendar…you don’t want it for EVERY

MASTER SETTINGS…this is for your FULL calendar set up

NOTE…there is a MASTER calendar settings AND a LOCAL calendar settings

an update from first class is that you CAN subscribe to other calendars….like form other apps. you can subscribe to them from other apps….like your favourite NHL team.

BROWSE interesting calendars

HOLIDAYS, SPORTS, MORE

brand new feature…we can deliver date pushes.

we cannot create resources for NLESD

rooms-won’t allow double booking

third type of calendar option is a new one

HOW TO USE A BOOKING CALENDAR

they can ask for them for iPads and rooms

most are used to the anyone can create calendar. the third time gets used a little differently

added users will get an invite

THIS IS A RESOURCE, not just a regular calendar

there is a request form because they are on the back end of the system….in the web index site

four levels to permissions in a calendar

make changes and manage sharing (almost like the owner…but can’t delete)

make changes to events (can work with the calendar….but can’t manage settings)

see all event details (can’t make changes)

see only free busy (hides the details…can’t see what you are doing…only see if you are free)

CALENDAR SETTINGS

calendars do not know days and slots (that is what powerschool is for)

you CAN set up more than one time zone

for flights for across time zones

Meetings across time zones

setting up the week to start on a different day

dimming results in the past

Defaults view

customs days….can pick the time frame what’s on the fourth button (four days is the default button)

CALENDARS can be embedded on web sites…this will go nicely into POWER SCHOOL….sharing would have to be public on this calendar….teachers will find this VERY USEFUL

the HTML code is there to put on any website….there are two methods for this

in google sites has its now way different from the html code.

staff CAN create information calendars

IT assist site…you CAN request the calendars if people want those special booking calendars...through the help desk

shared calendars have an address to share with others.

GOT TO LABS for back ground