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Zoom has reinstated the 40-minute limit for meetings, as of 1 July 2022. This applies to "Basic" accounts, which includes most SVUSD teachers and all SVUSD students.
How do I know what kind of account I have?
In the upper-right of the Zoom app or webpage, you'll see your profile picture. Click on that to get your profile information. If your account is "Basic", the time limit applies to your meetings.
Norms for Online Meetings or Classes
Norms for Online Meetings or Classes
These are some suggested norms and expectations for conducting meetings or classes online.
Log on early
Use earbuds or headset if possible
Mute your microphone when you are not talking
Pretend we are in person- give full attention as if you are in the same room
Be aware of background noise
Try not to multitask
Hear all voices
Save questions (write them down) for appropriate times-use chat feature if possible
Speak clearly, listen often
Zoom Instructions for Teachers
Zoom Instructions for Teachers
Zoom_Basics_Teachers.pdfIf you are using Zoom with a @mysaddleback.org account, you may be able to download attendance reports. This video shows how.
How to Take Attendance on Zoom.webmZoom Authentication Options
Zoom Authentication Options
One-Time Account Settings
One-Time Account Settings
Joining the SVUSD Account
Joining the SVUSD Account
If you sign in with your Google (@mysaddleback.org) account, you can join the SVUSD account, with some additional features and settings.
You can set your defaults for all meetings you create. You will only have to do this once.
In a web browser, go to zoom.us, sign in, then click on "My Account" in the upper right corner.
If you are creating an account, we recommend using "Login with Google" and your @mysaddleback.org account. Teachers should only be using district accounts when working with students or parents.
On the left side of the screen, click "Settings".
We strongly recommend using a waiting room for student meetings.
You have the option to set it so that SVUSD accounts bypass the waiting room. We do NOT recommend this option for student meetings.
While meetings are required to have a passcode, you have the option to embed that passcode within the link, so that people can join the meeting with a single click. We recommend using this option for student meetings, as long as you do not post the link anyplace publicly available.
Authentication is on by default. Only participants with a mysaddleback.org or svusd.org account will be able to join your meeting. If you are having a meeting with a parent, guest, or community member, you will need to disable this option when you create your meeting.
5. These video options can be changed when creating individual meetings.
6. We do NOT recommend allowing "Join before host" for student meetings.
7. We recommend using "Mute participants upon entry.
8. If you want students to be able to chat with "Everyone", enable this. Students can always chat with you, regardless of whether or not this option is selected.
9. We do NOT recommend that you enable "Private Chat" in student meetings.
10. If you select "Auto saving chats", the chat will be automatically downloaded to your computer at the end of the meeting. That way you don't have to remember!
11. If you have an aide or co-teacher, you can make them a co-host of the meeting.
12. We strongly recommend that you set both of these settings to "Host only". That way students cannot take over the screen unless you enable it. If you do enable it, the second setting prevents a second student from taking over the screen from student who is presenting.
13. We recommend that only the user who is sharing the screen can annotate, unless you are explicitly doing a collaborative live activity.
14. We recommend that you enable non-verbal feedback.
15. We do NOT recommend that you allow removed participants to rejoin the meeting. If you removed someone, there's probably a reason for it.
16. Whether or not you allow participants to rename themselves depends on your class culture. There may be times when you want students to rename themselves, so you can quickly send them to breakout rooms. There may be other times you do not want to allow renaming. This setting is easy to change on the fly during a meeting.
17. We recommend allowing breakout rooms, giving yourself more options during a meeting. Only the host of the meeting, not co-hosts, can create breakout rooms. Hosts and co-hosts can move from room to room.
18. Whether or not you allow virtual backgrounds is up to you. We recommend that you do, as it supports students' privacy and creativity, as long as your class culture allows. For some classes, you may need to disable this options.
19. As with virtual backgrounds, whether or not you allow video filters is up to you, based on your knowledge of your students.
20. We recommend that you enable the "Join from your browser" link, for students who may have trouble with the Zoom app itself or cannot install it in the first place.
The Recording settings are on a separate tab.
21. This setting simply allows you to manually record the meeting if you choose.
22. If you set "Automatic recording", you won't have to start the recording manually.
While it is a good idea to record meetings for absent students or for re-watching, you must be very careful about student privacy. If you are recording, you must:
Notify students that the session is being recorded;
Allow students to turn off their cameras at any time;
Allow students to rename themselves for anonymity, if they choose;
Only post the recording someplace private, like Canvas or Classroom, never on social media or any site available to the general public.
Before the Zoom Session
Before the Zoom Session
The waiting room allows you to screen students' usernames prior to letting them into the session. If you see an inappropriate name or a name you don't recognize, don't let them in. You can message the student(s) in the waiting room, admit them, or remove them.
During the Zoom Session
During the Zoom Session
Within a meeting, use the buttons across the bottom to change default options if you wish.
You might want to allow students to unmute themselves.
"Lock Meeting" prevents anyone else from joining, beyond those already in the meeting.
Students Showing their Video
Students Showing their Video
Attention Infographic Trust.pdfFeatures of Zoom
Features of Zoom
After the Zoom Session
After the Zoom Session
The chat will be automatically saved if you set that option in your account. Also, if you recorded any of the video or audio, those will be saved at the end of the session.
On a PC, they are saved in the "Zoom" folder within the "Documents" folder; the folder opens automatically at the end of the session.
On a Mac, they are also saved in the "Zoom" folder within your "Documents" folder. To locate your "Documents" folder, use the Finder. Click on "Documents" folder, then click on "Zoom" folder. It saves audio, chat, and your video as an mp4 file.
You probably will want to allow chats either with "Host Only" or "Everyone Publicly". You can change this on the fly, to allow chatting only at certain times, if you wish.
View Reports
View Reports
After the zoom meeting you can click on reports to see who was in your meeting. Click the button to see a video on how to do this, as well as other options to view the reports.
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