This site is ONLY for tutorials and instructions. Please visit myTRS Admin to build your sites and manage registrations.

Reports

Quick Links

Registration Reports (registrants filtered by their information and registrations)

Availability Reports (number of slots filled vs slots open per shift)

Daily Reports (registrants listed by time slots & activities)

How to save reports in TRS? (useful if you use many filters)

Financial Reports

Site Reports (details of all shifts & activities on your site)

Determine the reports you need

If you want to:

Check capacity status for specific activities, time slots, and locations
Check total signed up vs maximum slots per activity, time slot, and location

➡️ Availability Report = Capacity Report. Learn more here.

If you want to:

Filter & send email/SMS to specific groups of registrants
View the total based on specific responses (e.g: small shirt size)
Resend confirmation with schedules
Filter & view registrants by background check status
Filter & view registrants by specific information (shirt size, hours, emergency contact, registration date etc.)

➡️ Registration Report = Volunteers' Info. Learn more here.

If you want to:

View registrants listed by dates, shifts & activities & their information
Contact registrants in multiple shifts

➡️ Daily Report = Shift Breakdown. Learn more here.

Where are reporting/communication tools?

From your TRS Admin Dashboard (where you see all of your event cards), look to the left side panel. You should find all the registration management tools there. The main tools you will use are:

Quick Search bar = quickly search volunteer/registrant records
Registrant Reports = availability, registration & daily reports
Saved Reports = reports with filters that you saved
Email Campaign Reports = history of all the emails you sent from the system.
Check Ins = check-in tool for volunteer attendance on event day
Imports = import regis
To find your volunteer/registrant database, go to User Accounts.
To find

Update/Remove User Accounts vs Registrations

Each volunteer in TRS can have:

One user account (associated with 1 email address)
Multiple registrations (for multiple events/sites)

If you need to do the following:

Update a volunteer's schedules
Update their profile
Cancel their registration
Add a note
View their payment history
View their email history
Login as them to view their Dashboard

➡️ You need to view & edit their registration for an event. Find instructions here.