Last day of the program
● Conducted a morning staff meeting and went over the flow of the closing ceremony.
● Conducted a closing ceremony with all the staff members and 38 students (1 was missing due to her internet connection because of the thunderstorm).
○ Facilitated who to give a speech throughout the closing ceremony.
○ Recorded the ceremony and uploaded it on canvas.
○ Maintained a welcome and congratulated the student’s accomplishment throughout the Academy time.
● Dealt with the mail (t-shirt and certificate package) fee issue for the students
○ Communicated with a couple of students and parents regarding the delivery fee of the package from the academy as there was an issue of delivery fee.
○ Communicated with an administrative assistant at the host institution to find out if there is any tracking number that the parents can use, if we were able to reimburse the fee that parents paid etc.
● Communicated with the student who missed to attend the closing ceremony
● Conducted a final staff meeting after the ceremony to debrief what went great and what needs improvement.
○ A big and heart-felt thanks goes out to all of the staff’s hard work throughout the program.
○ The meeting agenda link is here GJA 2021 7/2 Closing day staff meeting
○ We plan to meet on a week of July 12th to go through debriefing again to reflect the program and have a social time among the staff members.