Below are links to key resources. Be sure you discuss with your supervisor the policies and procedures that are especially relevant to your job.
Below are links to complete listings of college and system policies and procedures:
Visit the State Ethics Commission website for information and publications related to the regulation of ethical conduct and practices in the state, including campaign restrictions for state officials and state employees.
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
As an employee of our institution, you are required to exercise caution whenever confidential records are handled. Essentially, there are federal and state laws that protect the privacy of individuals by ensuring two rights:
The right of an employee or student to view his/her own records and to take exception to items s/he believes to be erroneous.
The right of an employee or student to have personally identifiable information protected from unwarranted outside scrutiny.
General Guidelines Regarding Student’s Education Records or Any Other Confidential Material:
Exercise extreme caution in handling this type of material
When in doubt, ask for clarification from your supervisor
Sanctions if FERPA Violations Are Determined
The institution could lose federal funding if FERPA violations are found
Additional information:
FERPA Guidelines from our Counseling, Advising & Support Services Center
UH Policy regarding Illegal Drugs, Alcohol and Substance Abuse
Illicit Drugs: Faculty, staff and students are not permitted to be under the influence of, possess, manufacture, distribute, or sell illicit drugs, as prohibited by State law, at University-sponsored or approved events, on University property or in buildings used by the University for its educational or recreational programs. College knowledge of possession or use of illegal drugs on campus may subject those involved to investigation.
Alcohol/Intoxicants: The purchase, distribution, possession, or consumption of alcoholic beverages is regulated by State law. Faculty, staff and students are expected to know and abide by State law and by University rules and regulations governing the use and consumption of alcoholic beverages on campus. Refer to Board of Regents policy and campus guidelines regulating the use and consumption of alcoholic beverages on campus.
The University Statement of Nondiscrimination and Affirmative Action
Hawai‘i CC is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, age, religion, color, national origin, ancestry, disability, marital status, arrest and legal history, sexual orientation, status as a veteran, member of the national guard, victim of domestic or sexual violence, gender identity and expression, genetic information, citizenship, credit history, or income. This policy covers admission and access to, and participation, treatment, and employment in Hawai`i Community College’s programs, activities, and services. With regard to employment, Hawai`i Community College is committed to equal opportunity in all personnel actions such as recruitment, hiring, promotion, and compensation. Sexual harassment and other forms of discriminatory harassment are prohibited under University of Hawai‘i policy.
Hawai‘i CC strives to promote full realization of equal opportunity through a positive, continuing affirmative action program in compliance with federal Executive Order 11246. The program includes measuring performance against specific annual hiring goals, monitoring progress, and reporting on good faith efforts and results in annual affirmative action plan reports. As a government contractor, Hawai`i Community College is committed to an affirmative policy of hiring and advancing in employment qualified persons with disabilities and veterans.
Employees, or applicants for employment who believe that they have been discriminated against on the basis of a protected category may file a complaint with any of the individuals listed below. The process of addressing allegations of discrimination are described in the University of Hawai‘i Administrative Procedure A9.920, Discrimination Complaint Procedures for Employees, Students, and Applicants for Employment or Admission.
For more information on equal opportunity policies, complaint procedures, and available avenues of recourse for Hawai`i Community College employees, contact:
Mari Chang, Human Resources Manager
EEO/AA Coordinator and Title IX Deputy
Phone: (808) 934-2526
Dorinna Cortez, Vice Chancellor for Student Affairs
Title IX Coordinator
Phone: (808) 934-2509
Mary Perreira, Director of EEO/AA, UH Community Colleges
Phone: (808) 956-4650
Hawaiʻi Community College is committed to maintaining and promoting safe and respectful campus environments that are free from sex discrimination and gender-based violence, examples of which can include acts of sexual violence, sexual harassment, domestic violence, dating violence, and stalking. All members of the campus community are expected to conduct themselves in a manner that does not infringe upon the rights of others.
According to Interim Policy and Procedures on Sex Discrimination and Gender-Based Violence (Interim EP 1.204), the University of Hawai‘i is committed to maintaining and promoting safe and respectful campus environments that are free from sex discrimination and gender-based violence. This includes:
Sex discrimination;
Sexual harassment;
Gender-based harassment, including harassment based on actual or perceived sex, gender, sexual orientation, gender identity, or gender expression;
Sexual exploitation;
Sexual assault;
Domestic violence;
Dating violence; and
Stalking.
Title IX of the Education Amendments of 1972 and the Violence Against Women Act (VAWA) are laws that address sexual harassment, sexual assault, domestic violence, dating violence, stalking, and retaliation.
Title IX is a landmark federal civil rights law that prohibits discrimination on the basis of sex in federally funded educational programs and activities.
For more information, view the UH Title IX website.
Title IX Coordinator - Dorinna Cortez, Vice Chancellor for Student Affairs
Title IX Deputy for Employees - Mari Chang, Human Resources Manager
Title IX Deputy for Students - Mari Giel, Disability Services Coordinator/Counselor
Confidential Resource - Kate De Soto, Mental Health Therapist
Confidential Resources for Students are where students can seek assistance without placing the University on notice of a specific allegation. Non-personally identifiable information may still be shared with the University, in the interest of allowing for some institutional accountability while still respecting victim autonomy.
Going to a University Confidential Resource will not put UH on notice of a specific allegation. ONLY designated employees can promise confidentiality.
Confidential Resources provide a variety of services including:
Counseling
Advocacy services
Assistance with reporting to local police
Hawai'i Community College Confidential Resources:
Kate De Soto, Mental Health Therapist
(808) 934-2706
kdesoto@hawaii.edu
Hale Aloha, Building 383 105
Hawai‘i Community College Health Services
(808) 974-7636
Upper Campus, Campus Center 212
Hilo, HI 96720
The University of Hawai‘i's primary concern is to ensure that all students and employees are provided safe and respectful learning and working environments. As an update to this commitment, all employees are required by law (Act 208, Session Laws 2016) to complete training on Title IX, VAWA and UH policies.
All administrators, faculty, staff and student employees are required to complete the Preventing Discrimination and Sexual Violence: Title IX, VAWA, and Clery Act for Faculty and Staff within the first 30 days of employment. You will be prompted for your UH username and password to access the training. At the end of of the training you will be able to print out a completion certificate. Although it is not required to submit the certificate at this time, we recommend you print and keep in file.
A guide and more detailed training description is available at the UH System Title IX Training website.
How long is the training? The training takes approximately 2-3 hours to complete.
Do I have to complete the training all at once? No, you are able to enter and exit the training at any point. The training will automatically track your progress and save where you last left off.
How often do I need to complete this training? After your initial training, you will complete this training again every two years.
For more information, please email or call the UH Office of Institutional Equity at institutional.equity@hawaii.edu or (808) 956-8629.
No pets, except service dogs, are allowed on the Hawai‘i CC Campus (Policy HAW 2.100). A service dog is individually trained to do work or perform tasks for people with disabilities. Service dogs are working animals, not pets. The work or task a dog has been trained to provide must be directly related to the person’s disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA.
Effective July 10, 2018, Hawaiʻi state law (SB 134, Act 160, SLH 2018) now prohibits the use of tobacco products on all 10 University of Hawaiʻi campuses and university-owned facilities.
We encourage all persons, including students, faculty, staff, contractors, and visitors, to refrain from using tobacco products while on property owned or operated by the UH for a healthier environment. "Tobacco products" include, but are not limited to, cigarettes, cigars, pipes, smoking tobacco, electronic cigarettes, vapes and chewing tobacco.