Congratulations and welcome to the Hawai‘i Community College community. Whether you are a new teacher stepping into the classroom for the first time or an experienced instructor joining Hawai‘i CC, we encourage you to use the following resources as you begin your time at the college. In addition to the items here, please check with your department/division chairperson for additional suggestions and resources.
The Community Colleges believe that all faculty members should strive to make these recognized standards of the profession an integral part of their professional lives.
The Academic Senate of Hawai‘i Community College convenes as an organization to maintain and strengthen academic decision-making at the College and system-wide levels. The purpose of the Academic Senate is to ensure academic integrity of the College. The Senate functions as a recommending and governing body. Senate responsibilities include but are not limited to the development, modification, initiation, and review of academic policies and issues in consultation with the Chancellor and others as needed. Membership consists of all BOR-appointed instructional and non-instructional faculty covered by Collective Bargaining Unit 7 who have their primary assignment with Hawai‘i CC. Members of the Academic Senate are referred to as Senators. All Senators have the rights of voice and vote.
Please consider volunteering to serve on one of our standing campus committees. The college could not function without the help and participation from everyone on campus. We're sure you can find a committee that suits your interests and talents. For a description of the various standing committees, please take a look at the Committee Handbook. Committee sign-ups normally occur in April/May of each year, but committees may solicit members during the year via campus email.
Other ad-hoc (limited term) committees and task forces may be created to tackle special issues. These may not be listed in the Committee Handbook, and members will usually be recruited via campus email.
The Contract Renewal process is applicable to all eligible faculty during their probationary period. Assessments and recommendations must be conducted during the probationary period in accordance with Article XII E, of the 2017-2021 BOR-UHPA Contract and the Department/Division Personnel Committee procedures.
Contract Renewal is also applicable to faculty members on limited term contracts who are appointed to positions for a specific time period.
The 2017-2021 BOR-UHPA Contract requires that all eligible faculty apply for tenure by their final year of probationary service according to a timetable established and published by the University. Probationary service is defined in Article XII, Section C. The normal probationary period is five (5) probationary years. If requests for extensions are approved, the probationary period may extend an additional two years for a total maximum of seven (7) years. Failure to apply for tenure during the final year of probationary service, results in the automatic issuance of a terminal year contract commencing July 1.(Article XII, Section F) If you have any questions regarding your tenure, check with your campus Human Resources Office.
Tenure application forms are available to eligible faculty members no less than six (6) weeks prior to the application deadline. Faculty members applying in the final year of the normal probationary period shall have the option of being considered under the criteria contained in the guidelines distributed this academic year or those contained in the guidelines distributed two years earlier (Article XII, Section G). Each year in the fall semester, individual community colleges campuses hold informational workshops to assist applicants in the tenure and promotion process.
The application for tenure is very important. The information submitted by you, and that which is appended to your application by reviewers, is the documentation upon which your case for tenure will be examined. It is your responsibility to see that all pertinent information has been included in your application.
Resources for Contract Renewal, Tenure and Promotion
In addition to information contained in the 2017-2021 BOR-UHPA Contract, documentation (guidelines, deadlines, procedures, etc.) is posted every August on the Faculty Staff page of the college website, under Contract Renewal, Tenure and Promotion, with notification via email from the Chancellor's Office.
Workshops are also conducted by the Office of the Vice Chancellor for Academic Affairs each year in August/September and in March/April.
Per the Peer Evaluation of Instructors and Lecturers Policy (HAW 9.205), probationary and non-probationary instructors should be evaluated by at least two peers each semester. Tenured instructors are also encouraged to participate in peer review.
Discuss with your department/division chairperson the coordination of your peer evaluations and the selection of the peer evaluation instrument.
Procedures:
Probationary and non-probationary instructors:
Instructors choose peer evaluators in consultation with the respective department/division chairperson.
If an instructor does not agree with the peer evaluation, he/she has the option of submitting a rebuttal to the Department/Division Personnel Committee as part of his/her reappointment, tenure or promotion dossier.
CES, or Course Evaluation System, is "the official application for Course Evaluations at the University of Hawaii. It is a UH system wide tool to gather feedback from the students at the end of a course." As a probationary faculty, you are required to utilize this system to obtain student feedback on the courses you teach. You are also required to discuss the results of these evaluations in your contract renewal document.
UH System has released a Instructions document for faculty to help you use the new CES. You can also check with your department/division chair if you have any questions.
Class scheduling is done through the department/division. Check with your department/division chairperson for more information.
View the current schedule on the Check Class Availability website.
Distance education classes can also be viewed on the UH Distance Learning website.
Most classrooms are opened by campus security on class days. Others may require you to obtain a key/access card. Check with your department/division chairperson for access and he/she will fill out the key request if necessary.
The mobile-optimized MyUH Services is the one-stop shop for UH business tasks, forms, apps and more. It includes a one-click access to services customized for students, faculty and staff across our 10-campus system
Students, faculty and staff can find links to STAR-GPS registration, Laulima, Google@UH, financial aid, faculty grading, class rosters, etc. Numerous administrative, communication and campus life services have been added extending MyUH services for UH system staff. Faculty use MyUH Services for course related business such as entering grades, checking class lists, and entering course registration overrides
If you have any questions or need assistance, please contact the ITS Help Desk at help@hawaii.edu, (808) 956-8883, or toll-free from the Neighbor Islands at (800) 558-2669.
Discuss textbooks and orders with your department/division.
It is expected that you will provide students and your division/department chair with a course syllabus at the beginning of the term. Check with your division/department to see if there is a syllabus template that you can use to construct your course syllabus. Below are components (and some recommended statements) that are recommended for all course syllabi.
Course Information (alpha, number, title, CRN, semester)
Class Information (times, days, location)
Instructor Information (name, email, office, office phone, office hours)
Course Description
Course Learning Outcomes
Required Materials (e.g., textbooks, software, materials, resources)
Grading and Course Policies (include statements on attendance, late work, make-up work, plagiarism, etc.)
College policies (recommended statements below)
Disability Statement for Students with Disabilities
Title IX
Academic Grievance Policy
Early Alert Program
General Course Calendar
How to Get Help
Syllabus templates are available for In Person Classes [PDF] and Online Classes [PDF]. These templates are also available on the Hawaii CC website, on the Faculty/Staff Resources page, under Teaching Resources.
Disability Statement
Hawai‘i Community College is committed to provide equal access to the campus, course information and activities for students with disabilities. If you have a documented disability and/or related access needs, please contact Mari Giel, Counselor for the Ha‘awi Kōkua Program at 934-2725 or by e-mail at marigiel@hawaii.edu. The Ha‘awi Kōkua lab is located on the Manono Campus - Building 388, Room 104. If you are a student who requires an accommodation, please discuss your needs with the disabilities office and make your request in a timely manner.
Hawai‘i Community College Counselors are available if you have any issues which may have a negative impact on your ability to successfully complete this course and other courses you are taking. Please visit Counseling or call 934-2720 to make an appointment.
Title IX Statement
The University of Hawaii is committed to providing a learning, working and living environment that promotes personal integrity, civility, and mutual respect and is free of all forms of sex discrimination and gender-based violence, including sexual assault, sexual harassment, gender-based harassment, domestic violence, dating violence, and stalking. If you or someone you know is experiencing any of these, the University has staff and resources on your campus to support and assist you. Staff can also direct you to resources that are in the community. Here are some of your options:
If you wish to remain ANONYMOUS, speak with someone CONFIDENTIALLY, or would like to receive information and support in a CONFIDENTIAL setting, contact:
East Hawai‘i
SASS Campus Based Advocate
Confidential Advocate Sexual Assault and Domestic Violence, YWCA
Manono Campus 388-108
Office Hours: Available Mondays, Tuesdays, Thursdays
Phone: (808) 896-1034
Crisis Line: (808) 935-0677
Kate De Soto, LCSW
Mental Health Professional/Confidential Resource
Manono Campus Hale Aloha, Rm 110 or call to schedule an appointment
Phone: (808) 934-2706
West Hawai‘i
SASS Campus Based Advocate
Confidential Advocate Sexual Assault and Domestic Violence, YWCA
Pālamanui Campus Student Services Building
Office Hours: Available Mondays
Phone: (808) 896-4326
Crisis Line: (808) 935-0677
Kate De Soto, LCSW
Mental Health Professional/Confidential Resource
On Pālamanui campus 1st Mondays & 3rd Tuesdays of each month or call to schedule an appointment
Phone: (808) 934-2706
If you wish to REPORT an incident of sex discrimination or gender-based violence including sexual assault, sexual harassment, gender-based harassment, domestic violence, dating violence or stalking as well as receive information and support, contact:
Dorinna Cortez – Title IX Coordinator
Interim Vice Chancellor for Student Affairs
(808) 934-2710
Manono Campus
dorinna@hawaii.edu
As a member of the University faculty, I am required to immediately report any incident of sex discrimination or gender-based violence to the campus Title IX Coordinator. Although the Title IX Coordinator and I cannot guarantee confidentiality, you will still have options about how your case will be handled. My goal is to make sure you are aware of the range of options available to you and have access to the resources and support you need.
For more information regarding sex discrimination and gender-based violence, the University’s Title IX resources and the University’s Policy, Interim EP 1.204, go to: http://www.hawaii.edu/titleix and our College website at: http://hawaii.hawaii.edu/security/nine.
MySuccess Referral Statement
At Hawaiʻi Community College we want every student to be successful. MySuccess Referral is a campus-wide effort that seeks to support students early in the semester when they first begin experiencing difficulty in a class. If I feel you are having difficulty in my class (ex. missing class, missing assignments, and low test scores) I may refer you to the Counseling, Advising, and Support Services Center. Once referred, a counselor will follow up with you by phone or email to find out what kinds of help you might need, connect you with the necessary resources, and to help you develop a strategy for success.
See alternative MySuccess statements.
Hawai‘i CC Policies related to grades:
Submitting Grades
Grades are normally due at noon, the Monday following final exams for fall and spring semesters, and at the end of the second summer term for summer classes. Specific deadlines will be communicated via email directly from the registrar's office near the end of each term. Faculty submit and verify student grades through MyUH. When grades are "rolled" by our registrar, students will be able to view their grades online; students do not receive a printed report card.
Last Date of Attendance (LDA)
If the student withdrew from your class (with a W), is given a failing or incomplete grade, you are required to enter the date the student last attended class in the Last Attend Date box in MyUH. The data supplied in this column is used to calculate the amount of money the college must return to the federal government for students receiving Title IV financial aid funds and VA Education Benefits. Please follow the MM/DD/YYYY entry format to avoid any problems.
Determination of LDA may be based on class attendance, exams, tutorials, (advising appointments), study groups, lab attendance or other academically related event. For completely online classes, determination of LDA may be based on assignments, exams, tutorial/computer-based instruction, or course-related discussion. Log in to the course site without participation, and advising or counseling about non-course related subjects should NOT be used to determine LDA. Refer to the Policy on Last Date of Attendance for Completely Online Classes (HAW 5.505) for additional details.
Use the date of the final exam if the student attended all term and did not pass the class. If the student never attended the class, enter the day before the class started.
Examples:
If your class is a full-term class and starts on August 20, 20xx, the day before the class started would be August 19, 20xx. You would enter 08/19/20xx for the student who never attended.
If your class starts on October 8, 20xx, the day before your class started would be October 7, 20xx. You would enter 10/07/20xx for the student who never attended.
Most lecture classrooms are equipped with an instructor computer workstation, and various media equipment including a document and overhead projector. Some classrooms are also have and video-conferencing (Polycom) equipment.
For assistance contact:
Department staff for room access and computer log-in issues
Computer Services for computer issues
Media Services for assistance with media and video-conferencing equipment
All faculty have access to Laulima using their UH Credentials. Laulima is the course management system for the University of Hawai‘i. Faculty can use Laulima to enhanced classroom teaching, to support total online teaching, and to support collaborative projects.
To get started using Laulima:
Log in to Laulima
Go through the UH Laulima Support Page for Faculty and Staff
Make sure you are familiar with the things that every Laulima user should know.
For additional help setting up and using Laulima, contact the Instructional Technology Support Office (ITSO).
There are many things to consider when designing your course. As the learner-centered classroom becomes more predominant in higher education, one of the first considerations is the characteristics of your students. Understanding your target audience, and your ability to fulfill their needs can have an impact on their success. Inclusive teaching strategies include approaches that address the needs of students with a variety of backgrounds, learning styles, and abilities.
What is Inclusive Higher Education? - Includes best practices and adaptions for the classroom. (The Taishoff Center for Inclusive Higher Education at Syracuse University)
Classroom Climate: Creating a Supportive Classroom Environment: Importance of a proper learning climate, and strategies to create one. (Eberly Center for Teaching Excellence & Educational Innovation, Carnegie Mellon University.)
Inclusive Teaching Strategies (Center for Teaching Excellence, Cornell University)
Support and assistance for Hawai‘i CC students with disabilities is provided by the Hāʻawi Kōkua Program.
Download the Disability Services program brochure
Faculty/Staff page of the Hāʻawi Kōkua Program website provides resources and strategies to help you better work with students with disabilities.
They also have a suggested syllabus statement concerning students with disabilities.
Contact Information
Manono Campus:
Hāʻawi Kōkua Center
Phone: (808) 934-2825
E-mail: hawccds@hawaii.edu
Mari Giel, M.A., MHRM
Coordinator/Counselor
Bldg. 388, Room 106
Phone: (808) 934-2725
E-mail: marigiel@hawaii.edu
Kokua Technology Lab
Bldg. 388, Room 104
Phone: (808) 934-2825
Fax: (808) 934-2501
Palamanui Campus:
Office of Student Services
Phone: (808) 969-8823
Fax: (808) 322-4839
Tips and Best Practices
10 Effective Classroom Management Techniques Every Faculty Member Should Know, The Teaching Professor, Magna Publications. Various articles covering different strategies to set up a classroom culture from day one.
Classroom Management, Lisa Rodriguez, University of La Verne. Useful "Issues/Solution Suggestions Table."
Inclusive Practices for Managing Controversial Issues, Flinders University. Useful strategies and activities, plenty of extra tips.
Student Conduct
Members of the academic community may not violate the rights of one another nor disrupt the basic activities of the College. Students who are disruptive are subject to a variety of academically related penalties that may include reprimand and probation, restitution, suspension for a specified period of time, or expulsion.
Hawaiʻi Community College is committed to student success and retention. MySuccess, powered by Starfish, gives you a convenient way to keep track of your students – raising flags when you observe a pattern of behavior that concerns you, ensuring that the people on campus who can intervene are aware. It also allows your students to easily book an appointment with you or someone else who can help.
Getting started is easy. Accessible through the MyUH Portal or Laulima, MySuccess will automatically display all students that are enrolled in your courses.
For assistance with MySuccess, contact:
Larissa Leslie
Email - larissa8@hawaii.edu
Office - 934-2720
Instructional faculty are assigned a list of students each term.
Access your advisee list by logging in to MyUH and clicking on "Faculty Services Menu." If this option is not showing on the opening page, either click on "see more" from the bottom, or search for Faculty Services using the search bar at the top of the page.
A comprehensive review of students’ records is available through STAR for Advisors. Access to complete student academic information is available to faculty through the STAR for Advisors information system and accessible only on campus. To obtain access to STAR (Advisor), complete the online "Information Security Awareness Training." After passing the training, complete the user agreement form. (form is also available under Campus Support Services on the Faculty/Staff Resources page of the College website). After getting approvals and signatures from your DC and the Registrar, submit the form to Sandy Kama in the VCAA's office.
Students also have access to their graduation audit reports through STAR for Students through MyUH Portal.
Counseling and support services are designed to help all students develop the academic and personal skills needed to succeed in college. Support services are available for students who are low income, academically under prepared, displaced homemakers, and/or returning older nontraditional students. Individual and/or group counseling is provided by appointment or walk‑in in the following areas:
Admissions: to assist prospective students with admissions procedures.
Academic: to help students be successful in their coursework through awareness of learning and study strategies, academic rules and regulations, educational options, and transfer procedures.
Financial Aid: to assist students in the application process for financial aid and scholarships and to counsel students on financial aid probation, suspension, or termination.
Personal: to help students achieve positive relationships with self and others to facilitate the advancement of educational and career goals.
In addition to responding to student requests for assistance, the Counseling and Support Services staff reach out to students with special needs through a cooperative arrangement with faculty. For example, students who are observed early in the semester to be having difficulty in a course may be referred to Counseling and Support Services for counseling. Also, students on academic warning, probation, or readmission after academic dismissal receive letters encouraging them to seek counseling assistance in order to identify and correct problem areas to promote college success.
Contact Information
Manono Campus :
Admissions and Records Office - 934-2710
Counseling, Advising & Support Services Center - 934-2720
Information Center - 934-2800
Financial Aid Office - 934-2712
Mental Wellness and Personal Development Service - 934-2706
Pālamanui Campus-
Student Services - 969-8816
Manono Campus, Bldg. 387; 934-2540
The Hale Kea Advancement & Testing Center handles placement testing, make-up testing, and testing for distance education courses. The center also has a computer lab for student use.
UH-Hilo Campus: Bldg. 334; 934-2530
The Learning Center (TLC) is part of the Academic Support Unit of Hawai‘i CC and serves students and faculty of both the Hawai‘i CC and the University of Hawai‘i at Hilo. General services provided include the use of a multimedia classroom, access to computers and the Internet, tutoring, make-up testing, and independent study.
Pālamanui Campus; 969-8830
The Library and Learning Center services include: one-on-one tutoring, a computer lab, placement testing, distance education test proctoring, and make-up testing.
UHCC currently has a contract with Tutor.com to provide online tutoring services to our students across UHCC starting in Spring 2019.
Tutor.com will offer 24/7 online tutoring that connects students one-to-one with a subject expert tutor for extra assistance any time they need help. Tutor.com will be launched on January 7,2019, through MyUH.
In the next couple months, the UHCC system will be offering various training opportunities for instructors and staff to learn more about our online tutoring services and how Tutor.com can help you to help your students.
Please look for more information in early spring 2019 about Tutor.com and training sessions hosted by UHCC. In the meantime, you can also view and share the following introductory videos:
Tutor.com How It Works http://go.hawaii.edu/XGG
Student Tutor.com Testimonial http://go.hawaii.edu/GGy
If you have questions, please contact our campus coordinator: Lisa Fukumitsu (fukumits@hawaii.edu).
Turnitin is an originality checking and plagiarism prevention service. Turnitin encourages best practices for using and citing other people’s written material. The service offers a complete web-based service to manage the process of submitting and tracking papers electronically, providing better—and faster—feedback to students.
For more information and to get started using Turnitin, contact our faculty representative, Tanya Dean (dean4@hawaii.edu).
Pālamanui Campus; 969-8830
The Library and Learning Center provides: library instruction, maintenance of course reserves and reference assistance.
UH-Hilo Campus: Bldg. 334; 932-7286
Hawai‘i CC and UH-Hilo share the Edwin H. Mookini Library, which has a wide variety of information services including library instruction, maintenance of course reserves and reference assistance.