Embedded Files
Parent Handbook
The parent handbooks are updated as needed - please review for additional program information.
2024-25 After School Handbook Link (English & Español)
2024 Summer Thrive Handbook Link (English & Español)
Eleyo Account Information
Parents must first register a Family Account through the Eleyo Child Care Management system, and then select for child care sessions/contracts requested.
Eleyo Accounts must be kept in "good standing" for children to access care services:
Up to date authorized pick-ups
Up to date contact phone numbers
Up to date billing information
Accounts not in "good standing" can be cause for student dismissal from care services.
If you need help updating your account, please call our Expanded Learning Helpline at 805-681-1200 ext.2211
Billing
All monthly recurring fees are paid monthly, in advance via automatic payment through our child care management system, Eleyo.
Invoices are emailed on the last Friday of the month and then automatically processed on the 3rd of each month.
Payments are billed in full each month, regardless of holidays or breaks, except for the months of August, December, and June, which will be billed at a prorated rate for scheduled school days.
There is an annual family registration fee of $30/family, via automatic payment from our child care management system (Eleyo) once registrations are accepted. Families receiving the ASES/ELOP Tier financial assistance will not be charged an annual fee.
There are no refunds for unused days or holidays.
Ending or Changing Enrollments
Child Care enrollments run through the end of each month. If a parent chooses to end an enrollment, it will be effective on the last day of the month in which notification was given.
Parent notifications must be a minimum of 5 days prior to the end of the month in which you are ending enrollment or changing an enrollment
Parent notifications must be submitted in writing (email) to Program Office Manager, Rosa Greening at rgreening@gusd.us
No refunds will be given for partial months.
Registration Priority Changes
If you change your child's after school program registration type and their priority points are affected, their registration status may change from "accepted" to "waitlist." For example, if you move from a KB/ASP registration to KB Only and there is a current waitlist for KB/ASP, your child's status would revert to the "waitlist" to accommodate the next KB/ASP registration.
Please see the ASP & KB Priority Tables or contact our office for clarification.
Intersession Registration & Participation (non-school day programming; i.e. Thrive Camp)
Parents must first register a Family Account through Eleyo Child Care Management system, and then select for child care sessions/contracts requested.
Registration acceptance is for that sessions complete scheduled program (all session days) and full day program (7:30a-4:30p). There is no provision for a partial program or partial day attendance. Intersession programs (Thrive Camp) may be scheduled during the winter/spring/summer intersession periods.
School Transfers
If your child transfers to a new GUSD school, placement in the after-school program at the new location is not guaranteed. Transfers will be accepted based on available space. We encourage parents to contact our office to check on space availability.
Calendar Information
Non-Operation Days & Modified Closing Times
The After School Program will be closed on 2 district minimum days (12:00pm dismissal) in order to provide professional development services to our staff. We will also close early on the last day of school to better facilitate the year end closing requirements of our program staff.
After School Care Closed- (District Minimum Day for All Students; 12:00pm Dismissal)
Thursday, October 10, 2024
Thursday, January 30, 2025
After School Care Modified Schedule- (Last day of school, After School Care will close at 3:00pm)
Thursday, June 5, 2025
Attendance Requirement Information
Regular School Day Attendance Requirement
To attend the After School Program, students must have attended the regular day school program.
ASP Attendance Requirement
Students receiving ASES/ELOP No Cost Child Care service are encouraged to attend the after school program each day for the full program day.
Reporting Student Absences
Parents are expected to report student absences to After School Staff (& Thrive Camp Coordinator). When reporting an absence, please email the date of absence and child's full name. Emails can be found on the Absence page of this website.
An excessive and/or on-going failure to report student absences to After School Staff can be cause for student dismissal from care services.
Student Pick-up
Parents, guardians and approved adults must walk into the building and clock out their child. Children will not be released to anyone other than a parent, guardian, or person listed as a contact in the "Approved Contact List in your Eleyo family account. The staff may require a photo identification of any person picking up a child from the After School program.
Children will not be allowed to leave the After School Program unattended.
Once clocked out, a child may not return to the After School Program that day.
Once clocked out, the parent/guardian and child must depart from the after school program facility.
Excessive late pick-ups can be cause for student dismissal from care services.
Behavior Requirement Information
Student Behavior Expectations
Students are expected to be polite and cooperative in their interactions with others. Students will follow the directions of the After School Staff and help keep the site safe, neat and clean. Personal valuables and toys are not allowed. Students will use the bathrooms responsibly, take care of playground equipment and return all equipment upon staff request. Students will play fairly and display good sportsmanship.
Progressive Behavior Management / Discipline Policy
Positive behavior choices will be encouraged at all times. If necessary, children will be respectfully reminded and redirected.
If necessary, students will have the opportunity to complete a Behavior Reflection Form and meet with an After School staff member to discuss a plan for future behavior choices. It is required that the parent review the Behavior Reflection Form, sign, and return the following day.
If a child regularly needs reminders or consistently does not meet the behavior expectations, the Site Coordinator will speak with the parent at pick up.
An Expanded Learning Program Specialist and/or Program Administrator will provide recommendations and support to the ASP Site Coordinator should there be consistent behavior issues that are unsafe or unacceptable.
If we feel it is in the best interest of the student to go home for the day, the ASP Site Coordinator will contact the parent for early pick up. It is the responsibility of the parent/guardian to pick up the student within 30 minutes of the Site Coordinator contacting the parent via phone.
With repeated issues, the Site Coordinator and/or Program Administrator will contact the parent for a conference to discuss possible support strategies.
A child may be placed on an “Enrollment Hold” and/or removed from the program, if continued behaviors are inconsistent with these expectations. If repeated negative incidents continue, a the Site Lead and/or Program Administrator will inform the parent of the student's enrollment hold from the After School Program.
In the event a child is placed on an “Enrollment Hold” (or removed from the program for the trimester), before re-entering the student must have an improvement plan in place via the school based Student Study Team.
In the case of fighting, aggressive and/or hurtful actions, damaging school property, and/or safety concerns, a parent will be contacted by a Program Administrator. These actions can be immediate grounds for dismissal from the program.
Cell Phones/Smart Watches/Other Non-Instructional Mobile Communication Devices
The use of cell phones, smart watches or other non-instructional communication devices is not permitted while students are in attendance at the After School Program.
The unauthorized use of cell phones, smart watches, or other non-instructional devices can be cause for student dismissal from care services.
Districts may regulate the possession or use of any cell phone, pager, or electronic signaling device while pupils are on campus, while attending
school-sponsored activities, or while under the supervision and control of school district employees, anytime that a disruption occurs due to
student’s electronic use. Except with prior consent for health reasons(determined by a licensed physician or surgeon to be essential for the
student's health and the use of which is limited to health-related purposes) from the principal or designee, students shall not use on school
campus personal electronic signaling devices including, but not limited to, pagers, cellular/digital telephones for voice usage, digital imaging, or
text messaging or other mobile communications devices such as digital media players, personal digital assistants (PDAs), compact disc players,
portable game consoles, cameras, digital scanners, and laptop computers. All devices must be turned off and placed in the student's backpack.
The District takes no responsibility for items that are lost, stolen, or damaged due to them being brought to school.
[Education Code 48901.5, Board Policy 5131]
Code of Conduct
Parent Expectations
Parents and guardians are expected to engage with Expanded Learning staff and other members of the school community in a respectful and civil manner. Failure to adhere to these expectations, including instances of harassment, intimidation, or inappropriate behavior, may result in the suspension or revocation of any current and/or future program care privileges.
Parents or guardians are not permitted to engage with other children in a manner that questions their behavior, admonishes them, or challenges their interactions with their own child. Failure to adhere to these expectations, including instances of harassment, intimidation, or inappropriate behavior, may result in the suspension or revocation of any current and/or future program care privileges.
In the event a parent/guardian is called to pick up thier child early as a result of illness or unsafe behavior, It is the responsibility of the parent/guardian to pick up the student within 30 minutes of the Site Coordinator contacting the parent via phone.
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