Placing an Order

1.  Log in to your OPS parent login. Here you will see the parent dashboard. 

2.  Click on the “Purchasing” tab on the top and a list of available CCPs will be available. Select the student from the “Select Student” drop-down list. You will see the student’s available funds there. You must be sure there are enough funds in the account to cover the order plus about 30% for shipping and handling and tax.  These costs are estimates and will be adjusted when we receive the invoice.

3.  Select an EMR CCP from the first drop-down menu and indicate the number of items needed on the purchase order. After you enter the number of items requested you will not be able to add more to the order. Then press “Request”.

4.  First, read any red notes on the top of the page. Not every CCP has red notes. Make sure you follow the red notes for each CCP that has red notes. See below:

Please ensure all orders follow these guidelines. Following proper ordering procedures is essential to your families receiving their items in a timely manner. 

5. Next, click "Select Category" to access the drop down menu.  Choose the most appropriate category for each item.  Fill in "Item Number" with the item number for the product.  If there is no item number available enter 0000. For "Con." (consumable) you must click "Y" or "N". All items under $50 may be marked consumable. Items that cost more than $50 that can be used by another student must be marked nonconsumable. For "Qty" (quantity) enter the correct number. For "Cost" enter the cost for the individual item. You must verify the cost on the CCP website. OPS will calculate the total cost, but note that this is a subtotal and shipping/tax has not been factored in during this step. When complete, click on "Add to Request".

6. Pressing “Add to Request” will not create the purchase order. It will save that individual order. You can see the amount previously requested at the bottom of the request form once you return to that page.

7. If you have another order that must be placed for that student you may follow steps 3-6. Once you have completed this process, click “Proceed to Checkout.”

8. On the checkout screen, you will see a summary of the individual orders you have placed. Review your orders to make any last-minute corrections (you must press “Update Order” for the changes to be saved), then press “Confirm Request.”

9.  You will then be presented with the confirmation screen, where you can click on the purchase order numbers to see the PO details. 

PO details:

10. On this screen you may edit any changeable fields while the order is in the “Pending” stage. If you have a question regarding the purchase order, please add a Parent Note and alert your ToR.