Placing a VCI Order

1.  Check the CCP’s website OR CALL to confirm class description, cost, and payment option (either monthly or lump sum—see item 6).

2.  Follow the first two steps of the Placing EMR Orders.

3.  Choose the correct CCP name from the “VCI Requests” drop-down.

4.  Then, check for any red notes that will determine how the CCP requests the order to be placed.  This particular CCP doesn't have any so there are none listed.  Next, choose the most appropriate "Category" on the drop down menu, write a brief description of services, including the class’s start date under the field "Description," (Description MUST include: Title of Class - Day(s) of class - Time - Parent Email) use the drop down menu to select the correct month(s), enter the cost per month or lump sum payment if lump sum was requested and click "Add to Request." 

• If placing an order for one month only, select the same month from both drop-downs.

• If placing an order for more than one month, select the first month of service to the last month of service. The system will create as many POs as there are months that are selected.

5.  The months are divided into separate purchase orders. CCPs have the option of being paid monthly or in a lump sum at the end of the class. If the CCP requested to be paid monthly, costs will be entered for each month. Check for accuracy and click "Add to Request." 

6.  If the CCP has requested to be paid in a lump sum at the end of the class, Please create a PO for the last month of class only.  The description line MUST include: “Title of Class - Months of Class -  Day(s) of class -Time - Parent Email”.   Check for accuracy and click "Add to Request."  

7. After verifying all the information, click “Proceed to Checkout.” Click on “Confirm Request” if all information looks correct. 

8. Check to ensure the order was placed correctly by following the instructions in the Searching for Orders section to find and verify the POs.