VCI Information
An Approved Community and Content Provider (CCP) is a vendor authorized by Excel Academy to deliver expanded learning opportunities funded through Instructional Funds (IFs). Approved services may include, but are not limited to: class fees, materials (if the CCP is also approved as a Materials CCP), enrichment activities, community-based learning opportunities, core subject academic support, and other expanded learning opportunities listed in Excel Academy’s current Approved CCP Directory.
To become an Approved CCP, vendors must successfully complete Excel Academy’s onboarding and approval process, which includes, but is not limited to:
Department of Justice Live Scan fingerprint clearance;
Proof of current business liability insurance;
A valid business license;
Full compliance with all other application and onboarding requirements.
Proof of completed Mandated Reporter Training for all individuals interacting with students (must be current and maintained in accordance with California law)
The examples listed above are not exhaustive. Excel Academy reserves the right to interpret these guidelines and to make all final determinations regarding the use of IFs.
VCI PO Placement
Please note that all service orders must be submitted by the 26th of the previous month for services scheduled in the following month to allow time for processing.
Orders placed late will NOT be approved or processed until the following month As outlined in the Family CCP Agreement,
Excel Academy will not pay for services rendered prior to a PO being approved and created.
Service requests must remain within the monthly spending cap of $500, inclusive of all fees.
CCP Policy
When using Instructional Funds (IFs) for approved services provided by Community and Content Providers (CCPs), the following policies and procedures must be strictly followed:
Compliance with Policies:
All school policies and procedures must be adhered to when utilizing IFs for any approved service.
Core Curriculum Requirement:
Before a student may place an order for expanded learning opportunities related to non-core, elective activities, the Teacher of Record (ToR) must verify that core curriculum materials are in place and that the student is demonstrating adequate progress toward grade-level academic standards.
Approval and Purchase Order (PO) Requirements:
Expanded learning opportunities must be pre-approved by the ToR, and a fully processed purchase order must be submitted and received by the CCP prior to the scheduled event or activity.
Excel Academy will not, under any circumstances, reimburse parents for services paid out-of-pocket.
Restrictions on Expanded Learning Opportunities:
No sectarian or denominational instruction is permitted in any course or activity funded with IFs.
CCPs must be fully approved prior to any payment being made for services.
IFs may only be used for services rendered to currently enrolled students and must occur on instructional days.
Excel Academy does not fund season passes, recital fees, or similar charges.
Excel Academy cannot pay for uniforms, belts, costumes, makeup, or ticket costs associated with any event or activity.
Unless otherwise required by law, IFs cannot be used to pay for transportation costs, including gas, mileage, parking, meals, or any similar expenses.
Service Requests:
Any non-core or elective expanded learning opportunity request exceeding $500 per month must include a ToR note in the order confirming that the student is academically progressing and that a complete core curriculum is in place. Approval from principal is also required and must be noted on the PO.
Prorating Late VCI Orders:
Service requests must remain within the monthly spending cap of $500, inclusive of all fees.
Only one Purchase Order (PO) per month per CCP is permitted.
Services must be provided by approved instructors only.
Learning center services are limited to a maximum of two (2) Full days per week.
Students may participate in either basic group lessons or a limited number of private lessons, provided they are reasonably priced; both may not be combined within the same month.
Late Service Orders:
Orders submitted after the 26th will not be approved or processed until the following month.
As outlined in the Family CCP Agreement, Excel Academy will not pay for services rendered before a PO has been approved and created.