Read Effective Data Systems for Behavior to learn the characteristics of an effective data system
Review the SWIS Referral Form Compaibility Checklist & Discussion Outline to gain an understanding of what fields are found on and how to develop an effective Office Referral Form
Review the paper edition of the SWIS Office Referral Form Example to gain an understanding of what items are included within the fields of an effective Office Referral Form
Review the SWIS Office Referral Form Definitions to learn the definition of the behaviors listed on an Office Referral Form
Determine which data collection system to use:
SWIS Suite from PBISapp.org
Find a SWIS faciliator OR email Aaron Bredenkamp at ESU 3 (a certified SWIS facilitator)
Excel spreedsheet version from MO PBIS
If Google Forms is used to collect behavior data, Google Data Studio can be set up to provide reports
Contact your local ESU for further support on using Google Data Studio!
Review PBIS Data Collection to learn about categories to include in a data system
Read SWIS User Manual to learn how to use the SWIS Suite
Additional Resources for SWIS
Review Data Tracking Tools to learn about other means of tracking Tier 1 data
Create a referral form that includes problem behaviors, location, time of day, and student.
Example of a paper referral form
Example of an electronic referral form (Majors Only)
Have a discipline data systems that collects and graph discipline data
One of the most powerful aspects of PBIS is data informed decision making. Data is not only used to identify areas of improvement, but also to identify areas that should be celebrated when schools meet their goals. Of course, the only way data can be analyzed, is if it collected in the first place.
In Feature 1.15 data systems that track the fidelity of PBIS implementation will be discussed. In this feature, you will learn about data systems that track student behaviors.
Since Behavior Expectations is a foundational element of PBIS, data needs to be collected in order to analyze the effectiveness of students meeting behavior expectations. However, tracking students meeting behavior expectations can be difficult, therefore schools generally track when students do not meet behavior expectations.
This is generally done by collecting data on Office Discipline Referrals (ODRs). ODRs are major behaviors which trigger a student being sent to the office. A referral form is a consistent way to collect ODR data, however, it will need to be entered into a discipline data system in order to leverage the data into decisions.
Many schools implementing PBIS use the School-Wide Information System (SWIS) developed by the University of Oregon. SWIS is a cost effective data system to track student behavior which provides realtime graphs and gives teams the option to conduct a data drill down for futher analysis. SWIS also provides Tier 2 & 3 systems, PBIS Assessment, and PBIS Evaluation as a part of the SWIS Suite.
Some schools choose develop their own behavior data system, by either utilizing their student information system (such as Powerchool, Infinite Campus, etc) or by creating a system using other software (such as Excel or Google Forms). It is recommended that PBIS Leadership Teams work with their district's technology department to find the best behavior data system. Regardless of what system is used to collect data, it is essential that the data is current, accessible, and able to be easily analyzed.
Classroom Behavior Tracking - check sheet for documenting a recurring classroom behavior incident and classroom intervention attempts
Office Referral Form - Includes a "Follow Up" agreement for students
Office Referral Form - Includes tiered behavior and discipline
Office Referral Form - Includes redirects that occurred prior to the referral
Electronic Referral Form - Majors Only