Transfers

1. What do I do when a student leaves my district to attend a different district?

On a SRS Notes Page, add a "Relocation of Services" heading and explain that special education and related services provided by your district will be ending due to the family relocating outside of district boundaries. Include the date the district was made aware of the change as well as the new district the student will be attending.  Finalize all forms on SRS and initiate a SRS transfer OR mark the student as "Transferred to a Non-SRS District" and send the sped file to the new district.

2. What do I do when a student on an IEP transfers to my district from out of state who has not previously been determined eligible in Nebraska? 

Because the student has not previously been eligible in Nebraska, the evaluation should be treated as an initial evaluation, not a reevaluation. 

• Begin serving the student according to their current IEP (including services comparable to those described in the IEP from the previous district 007.08B) and review existing data on the student (you do not need parental consent to review existing data 006.06A) to decide what additional testing or observations are needed to determine eligibility in Nebraska.

• Give notice of the IEP meeting and convene the IEP meeting as soon as possible.  The meeting will be held to discuss the current IEP and to transfer and/or change the information to a Nebraska IEP either by scanning/uploading or copying the IEP to SRS.  

• At the meeting obtain consent for initial evaluation.  The 45 school day or 60 calendar day (whichever comes first) timeline starts upon receipt of parental consent (009.04A1).  You don’t need to obtain consent for placement. NOTE: Even if you don’t test because the information from the previous state is valid/up-to-date, you still need to get consent for initial evaluation because not only are you asking permission to test, you are also asking permission to determine eligibility. 

• If additional testing is determined necessary, begin testing upon receipt of parental consent. 

• A MDT meeting should be held within the 45 school day/60 calendar day (whichever comes first) timeframe AND a MDT report written indicating eligibility per Rule 51.  

• If the student is eligible, write a new IEP. 

• Within 30 calendar days of the MDT meeting, conduct an IEP meeting.  Remember, you can do the MDT and IEP during the same meeting, assuming you give appropriate prior written notice.
  
  

3. What do I do when a student on an IEP transfers to my district from another district in Nebraska? 

• Contact the previous school to request the student’s SPED records and request a SRS transfer.

• Start serving the student immediately.  Ideally you would do so according to the existing IEP.  However, in the event you do not have the document to guide you, use the conversations with the parent(s) and/or previous school district to determine services. 

• If no changes need to be made and the student is already in SRS, the receiving district can adopt the IEP as written.  This can be done without an IEP meeting.   

• If substantial changes to the IEP are required or if you are going to create documents for the student on SRS, complete a Notice of IEP Meeting, hold the meeting and provide Prior Written Notice at the conclusion of the meeting outlining the changes.
  
  

4. What do I do when a student leaves a Nebraska district, goes to another state and returns to Nebraska? 

School-age Situations only (see EC tab for 0-5 guidance):  

• • • If the IEP and MDT are current begin serving the student according to the IEP.  If no changes are needed, this can done without an IEP meeting.  If any change is needed, an IEP meeting should take place.

    • If the IEP has expired but the student has a current Nebraska MDT, an IEP meeting should take place.

    • If the IEP and MDT are both expired, complete a Notice and Consent for a REEVALUATION (do not treat it as an initial evaluation as the student was initially evaluated in Nebraska) and subsequent IEP. 

5. What do I do when a parent revokes consent and later wants to initiate services? 

When a parent revokes consent and later decides to consent, the case should be treated like an initial referral.  Do the following: 

• Review existing records (consent is not required for this part) to determine what, if any, testing needs to be done

• Get initial consent to evaluate (45 school day timeline applies) even if you decide not to do any additional testing

• Hold a MDT and make a determination

• Get consent to place (this is what was revoked)

• Hold an IEP meeting (30 calendar day timeline applies) to determine FAPE

• Implement the IEP as written 

6. What do I do when a student on an IEP transfers to my district but we don't have special education records from the previous school?  

Provide services to a student you believe to be eligible. If you have a hardcopy IEP use that or create a new one. If you don't have an IEP, you can interview the parent and/or call the previous school to get an idea of what the student received previously and write an IEP to reflect that and start services (this is done via an IEP meeting). Document your attempts to contact people and establish the timeline for getting services started.

7. A student being served on an IEP transfers to my district from another district in Nebraska.  I do not have any signature pages for this student.  However, I know that signature pages are a part of the monitoring process. What should I do to get this file ready?

Request copies of signature pages from the previous school.  If they scan and email the documents, you would be able to upload them to SRS and/or print copies to put in the student's file.