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Here are a few Tips to get the best out of Outlook.
More will be added, from time to time, so come back and check out what's new or just to refresh your memory!
Set up Folders to Sort out Your eMail
Set up Folders to Sort out Your eMail
1. Set up Folders under your in box to save and sort out emails.
Right Click on the Inbox and choose "Create New Folder"
You could set up a folder for "Resources", Work in Progress", "Interesting Stuff", "Personal".
When you get email you can then click and drag the email into a folder that you can easily find later.
You can see I set a Folder for all mail addressed to Me. I then created "In Progress, Information and Reference" folders to pick and sorteMails that I may want to find again easily later. To put them under my name I just right clicked on my "Graham" folder.
Setting up Automatic Mail Sorting
Setting up Automatic Mail Sorting
2. Set up Mail Sorting: Add a Folder with your First Name. Go to the Cog at the right top corner of the outlook screen and choose "Options"
Click on Organise Mail. Press the + to create a rule and set up something like the following.
When the emails come in any that match the rule will automatically be moved to the Folder. You can do this for FROM emails sorting them all out into individual folders for easy location in the future. Or Subjects with a Regular heading and so on.
Creating Class eMail Groups
Creating Class eMail Groups
3. Set Class Groups of Student eMail Addresses
Open your outlook from the portal.
At the top right where it says "People" click on it. On the top Left Side you will see "+New" and then click on create group.
Type in a Group Name Like 7E1.
Type in the eMail Address' of your class students.
Students eMails are available through sentral or EMU.
When you need to send out an email to your class with notices about google classroom or a Zoom meeting you will have them all sorted ready to go.
Sending Groups By BCC
Sending Groups By BCC
When yo want to send a group email if you add the group to the To: line everyone will be visible to the recipient.
So when you want to send to everyone. Leave the To: line empty and click the three dots and then click Show Bcc:
Click on the Bcc: line and then click on the plus to add the group you want.
Now when you send the eMail only the person receiving the eMail will see their name.
Re-assigning NON-Junk emails
Re-assigning NON-Junk emails
Removing e mail from Junk so as to not get sorted as Junk in the Future
1. Click on the JUNK EMAIL Folder
2. Right click on the Mail that should not be there as Junk
3. Choose JUNK from drop down List
4. Click on NOT JUNK
1. Click on the JUNK EMAIL Folder
2. Right click on the Mail that should not be there as Junk
3. Choose SECURITY OPTIONS from drop down List
4. Click on MARK AS NOT JUNK
Fix Double Name (1 in Brackets) on Your E-Mails
Fix Double Name (1 in Brackets) on Your E-Mails
Do you have your name in emails, or in MS Teams and other online services, appears twice? eg:
FName LName (FName LName)
This is caused by your name being included in the Email Display Name / Email tag in ypour Staff Portal user profile settings.
FIX:
Launch DoE Portal at https://portal.education.nsw.gov.au
Click your profile initials at top-right, then select Update profile
Remove your name from the Email Display Name / Email tag box and then click Save at the top-right.
It'll take a few hours or even a day to reflect the change across all the systems, but it should fix the issue. The purpose of that box is to help people with a common name, to let others know which one they are, eg. Principal or GA or HR.
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