TOR Information

All HSE Programs must have at least one Teacher of Record in Alma. This includes their "assignment" and "profile" fields. 

I know this is a bit different than how we've collected your TOR/HR data in previous years, but it is all the same information. The only difference is where you're putting the info. 

Below I'll detail how/where to find each of the needed fields for our reports. 

Assignment

• Go to directory in your Alma site, search for your TOR, navigate to BIO, additional fields tab

• Find where it says "custom view" and switch the view from "all" to "CDE Staff Interchange - Staff Assignment" 

• Fill out all of the fields that pop up to the best of your ability

• Fields to note:

  1. • • Administrative/Instructional area - choose Regular Education (0001)

       • Hourly Rate of Pay - only needed if you do not put in a base salary in the assignment table

       • SPED Assignment Flag - Will be NO (General Education), since HSEs don't offer SPED services. 

       • School District (Assignment table field) - 9170 (ERBOCES District Code)

       • School Code (Assignment table field) - 1007 (EdReEnvisioned School Code)

       • Years of Prior Pre/k-12 Teaching Experience - How many years, prior to this year, has this TOR held a licensed teacher position

       • Years of Prior Pre/k-12 Teaching Experience - How many years, prior to this year, has this TOR held a licensed education position

         1. • Includes but is not limited to: teaching, school nurse, principal, guidance counselor, etc.

Profile

• Go to directory in your Alma site, search for your TOR, navigate to BIO

• On the basic information tab of the bio, please fill out the staff's state ID (EDID), DOB, Race, Sex, and Ethnicity

  1. 1. • If you do not have an EDID for a staff member, please use the EDID Request Form so I can get one for them.

• On the additional fields tab, switch the custom view to "CDE Staff Interchange - Staff Profile" and fill out all of the fields that pop up, to the best of your ability

• Fields to note:

  1. 1. • SSN - Do not put any dashes

        • Hire Date - Date you first hired the TOR (not limited to this year)

        • Education - Make sure you fill this out, as it's super important!

Please make sure to mark any other staff members in alma who shouldn't be on the HR report as "excluded from state reporting". Otherwise, they will show up on the HR report!

Instructions for excluding a staff member from state reporting:

1. Going to the bio, and additional fields tab

2. Make sure custom view is set to "all"

3. Search for "exclude", and the field should pop up

4. Click in the exclude from state reporting field and switch it to TRUE. 

This should be done for all staff members in Alma besides your TOR!