Welcome to the SDO Tayabas City e-Library Portal

This site is designed to serve as a comprehensive guide for SDO personnel, school heads, teachers, students, and other stakeholders. It provides essential information about the library's policies, procedures, and the services offered through the e-library portal.

An e-library portal is a centralized platform that allows users to access a wide range of electronic resources, both within the library's collection and beyond. It includes various types of content, such as:

• Collection Development Policies: Information on how the library builds and manages its collections, as well as the scope of available materials.

• Access Policies: Guidelines on how users can access library resources.

• Library Services: Features like online book requests, access to the LR Portal, remote information access, and technical assistance.

• E-Library Resources: A wide array of e-books and materials for students from Kindergarten to Senior High School, including resources for ALS (Alternative Learning System), SPED (Special Education), fiction, local learning materials (such as storybooks and comics), and more.

• Library Activities: Information about library events, programs, and initiatives.

• Additional Resources: Links to related educational resources, bulletin boards, and other helpful materials.

The e-library portal aims to make educational resources easily accessible, ensuring that all users—whether students, educators, or stakeholders—can effectively navigate and benefit from the library’s offerings.

A.    Collection Development Policy (CDP)

Purpose of the Policy

The purpose of this policy is to outline the process by which new materials are selected for addition to the library collection, as well as the criteria and procedures for de-selecting (or removing) outdated or underused materials. This ensures that the library's resources remain current, relevant, and aligned with the educational needs of its users. 

Policy Statement

The library is dedicated to building and maintaining a comprehensive collection of print, online, serial, electronic, and media resources to support the current and future teaching, learning, and research needs of learners.

The Collection Development Policy governs the acquisition of library materials in all formats. This policy includes guidelines for:

• Collection Building: Ensuring the library’s collection is diverse, relevant, and aligned with the educational goals of the institution.

• De-Selection (Weeding): Regularly reviewing and removing outdated, irrelevant, or underused materials to maintain the collection's quality.

• Donations and Gifts: Accepting and evaluating donations that enhance the library's resources and meet its educational objectives.

Librarians will collaborate closely with teachers in the selection of materials, ensuring that the resources align with curriculum needs. Teachers are strongly encouraged to actively participate in the selection process. Additionally, students and staff are welcome to make suggestions for materials that will enrich the collection and support the research needs of the K-12 curriculum.

B.  Scope of the Collections

The Library's collection scope is designed to support a wide range of educational needs, catering to various stakeholders including SDO personnel, teachers, students, parents, and other education-related professionals. The primary focus is on providing materials that enhance the quality of instruction and research. The materials collected encompass both printed and non-printed formats, and include instructional resources essential for the development and delivery of educational content. Specifically, the library collects resources in the following areas:

1. Supplementary Learning Modules – Materials designed to support the core curriculum and provide additional learning opportunities for students.

2. General Reference Sources – Includes dictionaries, encyclopedias, handbooks, and other reference works that support the educational process across subjects.

3. Filipiniana Materials – Books and materials that focus on Filipino culture, history, and context, providing localized content for students and educators in the Philippines.

4. Circulation – Books and other materials that can be borrowed by users for general educational purposes.

5. Periodicals – Educational journals, magazines, and other periodical publications that provide updated knowledge, trends, and research in the field of education.

6. Localized and Contextualized Learning Materials – Educational resources specifically tailored to local contexts, ensuring relevance to the specific cultural, social, and environmental needs of students.

7. ALS (Alternative Learning System) – Resources that cater to the needs of non-traditional learners and those enrolled in the Alternative Learning System program, which provides flexible education opportunities.

8. SNED (Special Needs Education) – Materials focused on the educational needs of students with disabilities, supporting inclusive education practices and differentiated instruction.

9. DRRM (Disaster Risk Reduction and Management) – Educational materials aimed at teaching students and educators about disaster preparedness, risk reduction strategies, and management practices in times of disaster.

10. Video Lessons – Audio-visual materials that serve as supplementary educational tools, particularly useful for distance learning or blended learning environments.

11. AV (Audio-Visual) Materials – A wide range of multimedia resources, including videos, audio recordings, and other visual materials that support various learning methods and educational programs.

These resources are intended to be used to assist in instructional delivery, professional development, research, and the overall educational growth of all involved in the learning community. The collection supports the comprehensive needs of educators and learners, from foundational knowledge to specialized and localized content.

C.    Inventory of Collections

The Library shall conduct an annual inventory of its collections. During this process, the Library will assess and identify materials that need to be excluded from the collection based on the following criteria:

1. Obsolescence
   Materials that are outdated or no longer relevant due to advances in the subject matter or changes in technology. This includes works that have been superseded by newer editions or more current information.

2. Insufficient Use
   Items that have shown little to no use, as determined by library circulation statistics, usage data, or other relevant indicators. This helps to ensure that the collection is responsive to the needs and interests of library patrons.

3. Physical Condition of the Materials
   Items that are in poor physical condition and cannot be adequately repaired or preserved. Materials that are falling apart, excessively damaged, or otherwise unfit for use will be considered for removal.

Each year, the Library will review the collection, applying these criteria to maintain a relevant, accessible, and well-preserved resource for its patrons.

D.    Replacement of Lost and Worn-Out Books

1. Lost Books
   When a book from the collection is reported lost, the Library may seek to replace it with the same or a similar title. In cases where the exact book is no longer available or relevant, a comparable book that covers similar content and fulfills the same informational needs may be acquired.

2. Worn-Out Books
   Books that have been weeded out from the collection due to physical condition (e.g., being damaged beyond repair) may also be replaced with the same or similar title. The goal is to maintain the integrity and completeness of the collection.

3. Preference for Latest Editions
   In both cases—whether replacing lost books or worn-out materials—the Library shall prioritize acquiring the latest edition of the book. This ensures that the information in the collection remains current and reflects the most up-to-date research or developments in the field.

By following this approach, the Library ensures that its collection remains both relevant and accessible to users while maintaining a high standard of quality

E. Access Policy

The following policy statements govern access to and use of the Library’s facilities and resources:

a. Computer Usage

Computers in the Library are primarily for use by division personnel, teachers, and students. Access to these computers may be subject to availability and must be used for educational or academic purposes.

b. Library Activities

Requests to hold library-related activities (such as meetings, events, or classes) within the Library must be submitted and scheduled at least 5 days before the target date. This allows for proper planning and coordination to avoid scheduling conflicts and ensure the availability of space and resources.

c. Personal Items

The Library is not responsible for lost or stolen property. Patrons are advised not to leave personal belongings unattended. The Library should not be used as a storage area for personal items, and all belongings should be kept with the individual at all times.

d. Lost and Found

Lost and found items will be kept in the Library for a period of one week. After this time, any unclaimed items will be turned over to the appropriate authority according to Division Policy.

e. Eating and Drinking

Eating and drinking are prohibited within the Library, except in designated staff areas. Patrons are encouraged to respect the Library environment and its resources by refraining from consuming food or beverages in public areas.

f. Photocopying

Photocopying of materials in the Library is limited due to intellectual property rights. Certain resources may be restricted based on copyright laws and permissions granted by publishers and authors. Patrons are encouraged to review these limitations before requesting photocopies.

g. Visitor Access

Visitors to the Library are granted access provided they present a valid picture ID and register at the Reference Desk. All visitors must follow the same rules as regular patrons while in the Library. Children under the age of 7 must be accompanied by a parent or guardian at all times within the Library.

These guidelines ensure the safe, efficient, and fair use of the Library’s resources, creating a welcoming and respectful environment for all patrons