Presentation Tips

For the presentation, you will have 5-7 minutes to share the project you’re working on with the group. Plan to end your presentation with your asks. The remaining time allotted for your section, about 25 minutes, will be available for people to offer commitments of help and support, with a facilitator to keep things on track. 

We will provide you with the notes afterwards so you can follow-up with the people who made firm commitments of help.

Consider including the following in your presentation: 

• Explain your organization — who you are, what you do?

• Set up the problem you are working to solve. 

• Explain your project — what it is, who it is for, where is it taking place? 

• Has it started yet? What phase are you in? Is your project focused on a specific timeframe or is this an ongoing initiative?

• What is the outcome you are seeking to achieve? What is the value to the community/constituent group/ goal you are trying to serve/achieve?

End with your Ask

End with your Ask: 

• What do you need from the community to be successful?

• The best pitches have “asks” that require specific types of help, so that people can offer specific things, and not just say “I’ll help spread the word.”

• The best pitches also have a variety of asks so that a wide range of people in the room are able to offer help.

• Think about what resources the room has to offer and how that could help make your project successful (space, resources, connections to people, connections to other organizations, skills, time, volunteers, community/audience, etc.).

Consider putting together an accompanying slide deck or other visual aid to showcase your project. Be creative as you determine how to engage and inform members during your presentation! 

Please note that for virtual meetings, we do require a slide deck.

At times, we hold our convening virtually. Given this, we thought we would share our Zoom Tips for RCC presenters to help make the process of screen sharing much easier. 

How to share your screen with the other meeting participants

• Queue up your slide deck you'd like to present.

• Remove or minimize your other tabs so it's easier to share your slide deck.

• On the bottom of your Zoom video screen is a ribbon with options such as video, leave meeting, etc.

• In that ribbon, there is a green button that says Share Screen. Click that button.

• Once you open it, you'll see a variety of window options to share, such as your full desktop or an individual application or document.

• Select the appropriate window.

• Note: if you're sharing a video, make sure you select check box for Share computer sound in the bottom left.

• When you're ready, click the blue button in the bottom right of the window that says Share.

Managing your shared screen

• Your screen will have a green glow around it which means your screen is being shared with meeting participants.

• To stop sharing, locate the red button on the top or bottom of your screen that says Stop Share. 

• Our meeting host will take over from there!

Watch a short instructional video about screen sharing if you'd like more help!