July - August

School Website

Update the School Website with the following information, which is easily accessible:

• • Members of the School Improvement Team 

  • Roles of SIT Members (i.e., fifth-grade teacher, associate staff, parent, etc.) and elected date (Elected 20XX-20XX)

  • Dates and times of scheduled SIT Meetings for the school year (should match NC Star) 

  • School Improvement Plan (once completed) DO NOT INCLUDE THE SAFETY PLAN -upload this information in your online documentation as proof that you completed this task.  The Presentation about your Schoolwide Plan should be uploaded to your webpage to notify parents of how your current Title I Funds are being used.  Upload your most up-to-date Comprehensive Plan Report.  The Comprehensive Plan Report should be made available on your website. This will be updated in December and August.

  • Parent, Family Engagement Policy - Link in Spanish and English

  • Student, Parent, School Compact  - Link in Spanish and English

  • Parent's Right to Know - Link in Spanish and English

  • 3 Years of School Report Card Postcards

  • Provide screenshots of all the above items and the School Website Attestation to complete this documentation

  • Upload as one PDF document in the Title I Documentation folder as follows:  20XX-20XX School Name School Website Attestation

  • Complete by the End of August. (Element 1, 3)

Staff Certification and Licensure Attestation (formerly known as Highly Qualified Staff Attestation) -  BOY

Caldwell County Schools requires each principal of a school receiving Title I, Part A funds to attest biannually in writing that his/her school complies with the requirements regarding qualifications for teachers and paraprofessionals. This attestation shall be kept at the school and the central office.  This attestation shall be made available to any member of the general public upon request.  (Element 3,6)

• • Documentation needed:

    • Highly Qualified Staff Attestation -  the First Semester form with:

      • A statement that all teachers and paraprofessionals are highly qualified.

      • A statement acknowledging the obligation to inform parents if a student has been taught for four or more consecutive weeks by a teacher who does not meet licensure requirements.

    • Copy of spreadsheet or data listing staff and their qualifications.

    • Upload as one PDF document in the Title I Documentation folder as follows: 20XX-20XX School Name Title I Staff Certification and Licensure Attestation BOY.

  • Certification and Licensure Attestation First Semester Form (will force you to make a copy of the form for your school use).

  • If you employ/assign a teacher for four consecutive weeks who is not highly qualified, a letter must be sent to parents.  Please use this sample letter to create your letter Sample Letter for Not Highly Qualified Teacher (UPDATED 6.17.2024) (complete anytime throughout the year this occurs and update your Staff Certification Documentation).  Please send this letter home in as many formats as are necessary to reach your parent population (Phone, Text, Email, Parent Square, Webpage, etc.)

  • Complete by the  End of August.

Title I Information Flier - Parents' Right to Know

• Each Title 1 PSU/School distributes to parents and families required Right to Know documents, District/School Report Card, qualifications of teachers, qualifications of paraprofessionals, notifications of students taught four or more weeks by non-certified staff, notify parents of the results of the English Language proficiency test, and ensure transparency regarding any federal or state required assessments.  Parents should be provided with Title I information explaining the parent and family engagement program in the school system and the opportunities available to parents and families.  The Title I Information Flier also includes a list of parent rights, including the right to be informed of the qualifications of teachers and paraprofessionals instructing their children.  (Element 3,5, 6)

• Add Title I Information Fliers (in English and Spanish) to the School Website under About Us, School Improvement, and Title I

• Share where to access the Information Fliers during PAC 1

• Share Information Fliers through the District page, Facebook, Parent Square,  entrance of the school, Open House,  PAC1  presentations, school website, etc... 

• Provide 1 copy of the flier in each language in color for the front office to have to make copies as requested for families without internet access

• Schools should make copies if requested (copies do not have to be in color) to place in paper enrollment packets for families who enroll after the first 10 days of school

• • Documentation needed:

    • Title I Information Flier Attestation Form with: 

      • Description of the process used to disseminate the flier.

      • The process you use must be written on the attestation form.

    • Copy of fliers.  Include a copy of the alternative language/format as appropriate for parents with limited English proficiency and/or parents with disabilities.

    • Snip and Sketch of posting on the school website

    • Printouts of Facebook Post, Talking Points messages, website messages, Picture of posting in the entry of school, Open House presentations, etc...)

    • Upload as one PDF document in the Title I Documentation folder as follows: 20XX-20XX School Name Title I Flier Attestation. 

  • Attestation Form (will force you to make a copy of the form for your school use).

  • Complete by the End of September.   (Element 3, 5, 6)

District and School Report Card Attestation

Each parent is provided with information annually detailing the academic achievement of the school.  The NC School Report Card is used to provide parents with the most recent school information.  Parents are given information on how to access the website for the school report card.  Parents without internet access must be provided an alternate means of accessing the report card or provided with a copy or screenshots of the snapshot/summary.   (Element 6)

• • Documentation needed:

    • School Report Card Attestation Form (will force you to make a copy of the form for your school's use).

    • Copy of web page showing access to the school report card.  Include a copy of an alternative language/format for a letter, flyer, or materials as appropriate for parents with limited English proficiency and/or parents with disabilities.

    • Describe the process for notifying parents of what protocol to follow in the event they have no digital access.

    • Documentation should go in this folder since postcards are being sent to schools with district and school QR codes to send home. 

    • Upload as one PDF document in the Title I Documentation folder as 20XX-20XX School Name School Report Card

If you have any questions or need clarification, please contact Crystal Williams-Blumich or Jeni McNulty.

Thanks for all you do!  Due End of August.