Aspen Portal- Reporting Expectations

The following expectations have been established to assure consistent and timely reporting of student progress.

Attendance:

Teachers: Attendance will be taken first period of the day and submitted no later than 8:10 am

Attendance will be taken every period in Aspen, including HR/Advisory.

Entering Conduct Referrals:

All referrals for conduct will now be entered into Aspen. There will be no paper referrals. Please use this Conduct Referral Link for instructions on how to enter the referrals...

Grade-book Grades:

Teachers will maintain an electronic grade-book for all courses to document student grades.

Teachers will have seven days after an assignment is turned in to post the grade in Aspen.

Teachers are responsible for posting grades at the end of each marking period. Grades will be posted and ready for report cards within three working days of the end of marking period. It is essential that you are familiar with all of the Aspen Gradebook procedures for posting grades. (see below)

Aspen Training Toolkit: (use this link to access tutorials)

Teachers should review Aspen toolkit (Specifically Teacher Gradebook) for relevant information regarding maintaining their grade books and for important end of term posting procedures.

Each toolkit contains everything you need to know about a specific Aspen topic.

• Grades Management-end of term grades and report cards

• Teacher Gradebook-track and manage assignments

• Student and Family Information

Aspen Gradebook handout

Aspen Gradebook Comments

Aspen Social Comments

Beginning of the year gradebook

• Define the details for each class section

• Link class sections on the Details page: If you teach 3 English classes, you can link them so that you only have to create assignments once and apply to each class

• Check your gradebook preferences to make sure they are set correctly. Be sure that your default average mode is set correctly

Entering Term Grades

Updating post columns and posting grades is a process in Aspen that transfers the grades in your gradebook to the official transcript and then report card. This two step process is important to assure updated and correct information is applied to each student's transcripts and report card.

Push Pins

• Green: Grades can be updated and posted, window is open

• Red: Already posted but can be posted again IF grading window is still open

• Black: You may update the post columns, but the grading window is not open and grades cannot/will not be posted or updated on transcript at this time

Follow these steps when entering end of term grades

1. At the Grade Column, choose "update post columns" from drop down menu

   • Three step wizard will take you through choosing the term, and average method. Confirm your choices and finish

2. You can override any posted grades at this time by manually entering grades over the posted grade. You will see a red circle with a line through it. These grades will NOT be updated again when/if you re-post at any time.

3. Enter comments

• • You can use Ctrl D to enter a comment for the entire column (once you have entered it the first time)

4. Enter social/civic expectation grade SC

Submitting to transcript/report cards

1. At Grade Column, choose "Post Columns"

2. Select Term (progress or term)

3. Review information

4. Click "Post Grades"

5. Select course and term and hit OK