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Step 3
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Assign Three Key Roles
Assign Three Key Roles
We recommend that each group has at least one lead facilitator, one co-facilitator, and one support person. Establish these roles a week prior to the workshop so that everyone has a chance to practice and dry-run their roles prior to the event.
We recommend that each group has at least one lead facilitator, one co-facilitator, and one support person. Establish these roles a week prior to the workshop so that everyone has a chance to practice and dry-run their roles prior to the event.
Lead Facilitator
Lead Facilitator
These people will be responsible for:
Activity introduction (brief → hand over to co-facilitator to present inputs)
Activity facilitation and driving discussion
Transcribing participant ideas
Watching time (set timer, signal end of activity/wrap-up)
Screensharing when necessary
Co-facilitator
Co-facilitator
These people will be responsible for:
Presenting research / inputs
Act 1: Persona + journey (5 mins)
Act 1: Roadblocks (5 mins)
Act 2: Bridges (5 mins)
Supporting activity facilitation and discussion with the community research context
Ensuring research areas and workshop objectives are covered
Support
Support
These people will be responsible for:
Taking notes behind-the-scenes (non-participant facing)
Supporting participants with tech issues (Zoom, Miro etc.)
Reaching out to late or absent participants
Assets That Help You Facilitate
Assets That Help You Facilitate
In addition to the workshop templates, you will need a session deck and facilitation guide to help you facilitate the session.
In addition to the workshop templates, you will need a session deck and facilitation guide to help you facilitate the session.
Session Deck
Session Deck
The deck called "EXAMPLE_Session Deck+Personas+Journey Maps" is a brief slide deck that you can use to welcome participants, introduce the workshop objectives and itinerary, and establish housekeeping and ground rules prior to starting activities. Create a copy of these Google Slides to modify and create your own session deck! This deck also contains the persona and journey map slides.
The deck called "EXAMPLE_Session Deck+Personas+Journey Maps" is a brief slide deck that you can use to welcome participants, introduce the workshop objectives and itinerary, and establish housekeeping and ground rules prior to starting activities. Create a copy of these Google Slides to modify and create your own session deck! This deck also contains the persona and journey map slides.
Facilitation Guide
Facilitation Guide
The facilitation guide is a detailed breakdown of how every minute of your workshop should be spent to maximize success. A facilitator's role is to make it safe for participants to share their ideas and manage the clock. Create a copy of these Google Slides to modify and create your own guide!
The facilitation guide is a detailed breakdown of how every minute of your workshop should be spent to maximize success. A facilitator's role is to make it safe for participants to share their ideas and manage the clock. Create a copy of these Google Slides to modify and create your own guide!
Helpful Tip
Helpful Tip
Conduct at least one dry run with all facilitators, note-takers, and support staff before your workshop. This is a very effective way to get feedback on whether or not the timing of activities seems right and whether there’s a logical flow between activities. No matter how long your workshop is, no more than an hour and a half should pass without a 10-minute break.
Conduct at least one dry run with all facilitators, note-takers, and support staff before your workshop. This is a very effective way to get feedback on whether or not the timing of activities seems right and whether there’s a logical flow between activities. No matter how long your workshop is, no more than an hour and a half should pass without a 10-minute break.
Hosting In-Person
Hosting In-Person
If it is safe to do so, this workshop can easily be converted into an in-person session with templates printed out and more interactive warm-up activities and discussions.
If it is safe to do so, this workshop can easily be converted into an in-person session with templates printed out and more interactive warm-up activities and discussions.
Make sure to account for the turnaround time on any large-scale prints, such as your journeys or personas.
Work with event planners to book location, catering, and room layout.
Look for a large room with configurable tables and plan the seating chart thinking about the group dynamics.
CommuniVax is a national coalition of social scientists, public health experts, and community advocates who seek to strengthen the community's role in an equitable COVID-19 vaccination campaign.
Bridgeable is an award-winning service design consultancy. We work with individuals and organizations to create a more human world, one experience at a time.
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