Working with Graders

• Before the start of classes, outline expected number of grading hours per week and how these hours should be spent.

• Before the start of each week, identify specific grading tasks for that week, communicate grading standards/rubrics that the Grader should use, and establish a mechanism for checking that the Grader’s work conforms to course standards.

• Divide the duties as appropriate. For example, you might assign the Grader all discussion board posts while you grade all final papers. Or, you may grade a portion of a particular assignment and assign the Grader the other portion (i.e. you grade 30 essays, and assign the grader 20).

• Time spent doing necessary preparation (such as watching course lectures, reading, meeting with you to plan, grade norming, etc.) count. However, these should be budgeted strategically – do not give Graders more preparation work than is necessary to accomplish specific grading tasks.  Assume Graders are familiar with the material and should be able to quickly refresh themselves on it rather than methodically re-reading it.

• If you are teaching a course that utilizes a grader, you will receive an email before the start of classes with specific information regarding the hour parameters for your grader. Depending on the course start day, the graders should include the following items in their billable hours during their first week:

  • • Meeting with grader to go over procedures and expectations

    • Course Prep.

    • New Hires: Orientation - may bill up to two hours

    • New Hires: Mandatory University Training

• Once classes begin graders may submit  up to their maximum allotted hours per week for when the class is in session. The number of hours submitted each week should accurately reflect the work that your grader has been assigned. While student worker hours can vary from week to week, a Grader may not exceed their maximum allotted hours per week. 

• Note: New graders are instructed to enroll in a Grader Orientation course in Canvas. They may bill up to two hours for completing this course. This information is shared with them upon hire.

Each week, your Grader will report the number of hours worked in Workday and leave a comment detailing the work completed for each day. 

The Curriculum Program Manager (PMC) will approve the hours within the limit. (The Grader will receive a more detailed email about logging hours and getting approval.) 

The week before classes start, you will receive an email with a link to a spreadsheet where you will be able to view the hours submitted by your grader(s). 

We ask that you review this spreadsheet weekly for any discrepancies and communicate any changes needed to the PMC.