At ASA students are expected to submit all work on or before the due date. In the event that a student does not submit work by the deadline, procedures have been developed to support the student in completing the required task. These procedures relate mainly to Secondary students, however teachers in the upper Elementary School may also adopt them.
These procedures have three main aims:
To encourage students to develop time management skills, including the ability to meet deadlines, in order to help them to be successful at school and in other areas of their lives.
To ensure that the learning process is fair and balanced for both students and teachers; that deadlines are spaced, that timely feedback can be given and new work begins as planned.
To ensure that achievement grades given reflect the student’s performance according to the learning outcomes, and not other behaviours.
These procedures take into consideration the following factors:
Previous occurrences
Learning needs
Illness or other personal circumstances
Absences from School
Students who are absent from school are responsible for obtaining their assignments from their teachers as soon as they return. Teachers will allow a reasonable amount of time for the completion of these assignments.
Students who have missed an in-class assessment task (for example tests, quizzes, group or individual presentations, interactive orals) due to absence are expected to take that assessment task as soon as possible after they return to school – it is the student’s responsibility to communicate with his/her teacher to determine when the missed task will be completed.
When a student is absent from a group presentation or performance that cannot be made up, it is up to the professional discretion of the teacher to determine an appropriate grade. The student may submit evidence of work or involvement to support this process.
In specific circumstances, students who are absent for more than two in-class tasks in a semester may find that they are not given the opportunity to retake a third (or more) missed tasks, and will have a ‘no grade’ recorded.
A student with a compelling reason for a planned absence may apply for an extension through the teacher, at least two days in advance of the due date. The teacher may need to confer with the Principal or other teachers regarding the validity of the extension. If approved, a new date will be set for submission.
Any missed ASA exams will require an email from the parent(s) to the Principal, specifically explaining the need for the student to miss an exam. The Principal will consider each case on an individual basis.
Please note for future reference that candidate work sent to the IB for external marking cannot be submitted late. This includes all Internal Assessment tasks for individual subjects, and the Extended Essay. Any student or parent who feels that these cannot be met must contact the Principal before the submission deadline.
Submission of Late Work
The procedural steps outlined here will be selected by the teacher, according to the circumstances. We are aware that in a personalised learning environment, not every solution matches every student. Our aim is to encourage student accountability and responsibility.
Step One: Use of Late or Incomplete Assignment Form
A student who fails to submit a piece of work on time should fill out the ‘Late or Incomplete Assignment Form’, outlined below. This allows the student to plan a strategy for the successful completion of the assignment, and see what interventions are available to help them. The teacher will negotiate a revised due date according to the circumstances, (this may involve discussion with the Principal and/or other teachers), and ensure that any necessary support is received.
Step two: Time allotted for completion
The student will be given some time during or after that school day, in which they must complete the assignment. Whatever is handed in after that time will be graded. This time allotment will be decided by the teacher, possibly in conference with the Principal, grade level advisor and/or DP Coordinator.
Step three: ‘No grade’ given
The student is given ‘no grade’ for the assignment. This step will generally only be taken if the student has been afforded the opportunity to complete the assignment, but may also be an immediate step for repeated missed deadlines or when a task cannot be reasonably made up (e.g. group performance).
A ‘no grade’ on an assignment may result in a ‘no grade’ for the entire course. This means no credit will be given for that course in the current semester. This will be reflected on report cards and transcripts, and for High School students may affect graduation requirements.