AGCS 1:1 Chromebook Initiative Overview

AGCS 1:1 Handbook

Avon Grove Charter School is committed to preparing students to be successful citizens in a globalized and technical world. To this end, AGCS believes that personalized learning is vital for student engagement, deep learning, critical thinking, and individual growth. By putting a computer in the hands of every student while at school, learning can become flexible and personalized for staff and students through connected integration of technology in the learning process.

As a small school with a small budget, this is a major investment into our students learning and support for our teachers instructional practices. This initiative also promotes education and responsibility of our students as they are being entrusted with this expensive technology.

This handbook and accompanying policies and procedures has been developed to assure that students use the technology as intended, take care of the equipment, and preserve the resources so other students can share the benefit of this program.

Objectives

The Avon Grove Charter School’s 1:1 initiative will integrate technology in the classroom to:

• Increase and provide equal access to technology

• Promote student engagement and an enthusiasm for learning

• Provide 24/7 access to digital content to promote learning

• Encourage a customized learning approach

• Encourage communication and collaboration among students, teachers, and parents

• Provide students the opportunity to connect to their learning in a meaningful and purposeful way

• Differentiate and Individualize learning

• Establish a sense of ownership and responsibility

• Reduce the use of printed textbooks, workbooks, worksheets, and paper copies

• Nurture a sense of digital responsibility and citizenship

• Prepare students for postsecondary success

Rationale

Recent research is clear that to ensure student success, education needs to move away from teacher-centric models towards a learner-centric, customized learning approach. One-to-One programs create an opportunity to increase accessibility and provide an environment where personalization is key. With access to technology, students have the ability to break down the “four walls, eight periods, 180 days” of school model and learn at their own pace, ability levels, and take advantage of increased tools for communication and collaboration. The devices, along with the development of digital content, allow students to access content, interact, and collaborate 24/7; it breaks down the confines and notion that learning must take place at school, in a classroom, in front of an instructor.

Why Chromebooks?

Over the years, AGCS has made a significant investment in mobile Chromebook technology throughout its campus to help enhance our student’s learning experience. Due to the lack of physical computer lab space and a formal library, AGCS has focused on building out its capacity to place Chromebook technology in the hands of every student that can be used throughout their academic day and classroom settings.

A Chromebook is a device that was designed and meant for working primarily with Internet-based resources through increased functionality even when wireless (WiFi) internet is not available. The device is fast, lightweight, and durable which makes it easy to and carry. Compared to other computer models, it is relatively inexpensive, each to fix, provides on average a 8-10 hour battery life and integrates with the school’s Google Apps for Education suite of applications used school wide.

The use of Chromebooks and the availability of digital learning opportunities has increased over the last 10 years in education. AGCS believes that a technology rich environment coupled with strong teacher professional development and the integration of the technology in the student’s learning environment can provide for a rich learning experience. Students are able to use Chromebooks for taking notes, using online textbooks, writing assignments, taking and analyzing data in science class, finishing homework in advance, doing research, access online content, and being able to work on assignments anytime and anywhere. As accessibility to technology has increased over the years at AGCS, teachers have added specific technology related activities for students throughout the normal progression of their courses. The incorporation and eventual integration of technology in the classroom helps classroom dynamics change with students being more engaged in independent learning opportunities and collaboration.

Program Details

5th and 6th Grade Program

Students in 5th and 6th grade will be issued a specific Chromebook to use throughout their academic day at AGCS. These specifically assigned Chromebooks will be housed in a secure charging cart in each student's Homeroom. Students will pick up their Chromebook during their morning Homeroom and have it travel with them throughout the day. Students will then return to Homeroom at the end of the day to return their Chromebook to their designated charging cart station. Curriculum will be developed in these grade levels that focuses on digital citizenship and digital safety to reinforce the proper use and care of the devices.

7th-12th Grade Program

Students in grades 7th-12th grade will be issued a specific Chromebook. Students will assume the full responsibility of the device and be permitted to take it home with them. It is expected that students arrive to school each day with their Chromebook fully charged. The students in grades 7 and 9-11 will be permitted to retain the laptop over the summer or, if students choose to return their computers at the end of the year, they will be given back their original computers at the beginning of the school year. Students in 8th grade will return their devices at the end of the school year and be issued a new device, in 9th grade, at the beginning of the next school year. When students graduate they will be given the option to purchase their computer based on current market value.

Throughout the Middle School program, the school’s goals are aimed at building and reinforcing basic computer skills for learning. Technology instruction will play an important role in teaching students to become users of technology rather than just consumers of technology. Digital citizenship curriculum will continue to be emphasized through a student’s high school experience at AGCS.

Assessment of Technology Sharing Fee

The proper handling and long-term care of this technology is a big responsibility for our students. AGCS believes that the technological investment made through this program will significantly enhance our students learning experience while at school and while at home. Extended safeguards have been put into place to protect the school’s investment as well as provide reassurances to the parents/legal guardians and students. AGCS has implemented a yearly technology fee so that parents/legal guardians share the cost of this expansion program and the protections as described throughout this handbook. This technology fee is based on an average cost projection for shared expenses related to increasing IT staffing, infrastructure support, and accidental damage repair costs on an ongoing basis. This fee may be paid via our SchoolCafe system or through a direct check/money order sent to the school. The fee must be paid before the student can take possession of the computer. If a student opts to keep the computer over the summer, the technology fee must be paid before the beginning of the new school year. Assigned Chromebooks will be disabled if the technology fee is not received. Failure to pay this fee in a timely manner can have a direct impact on the student’s learning experience while in school.

2018-2019 Technology Fee Structure

Grade Level

Fee Amount

5th-6th Grade

$35

7th-11th Grade

$50

12th Grade

$35

*Reduction of fee assessment for 12th grade is based on the device model being assigned

*A family technology fee cap will be set at $125 per AGCS family for families with multiple children in grades 5-12.

Parents/Guardians must declare one of the three options below. If the school does not receive a completed declaration (either via paper or digitally), the school will choose to enroll the student in the yearly technology fee option as described under Option 1. A financial obligation will be issued and added to a student's school account until the fee is paid.

• Option 1: We elect to pay the yearly assessed technology fee to cover accidental damage and minor repairs. We acknowledge that we are responsible for the full cost of repairs and/or the device for damage due to negligence, loss, and/or theft. We also acknowledge that we are responsible for any lost accessories. We acknowledge that my student will not be given the device until the technology fee has been paid in full.

• Option 2: We choose NOT to pay the yearly assessed technology fee and NOT to participate in the school's accidental damage and minor repair insurance umbrella. We ASSUME ALL COSTS for repairs and/or replacement of all equipment and accessories.

• Option 3: BYOD: We elect to “waive” the school issued Chromebook and be issued a specific network access key in order to use a personal device. We acknowledge that it is expected that our student has the device, and the device is charged, each school day. The AGCS Technology Department will not be responsible for repairs or maintenance on personal devices. Please reference the school’s BYOD and Acceptable Use Policy for more information as well as specific device specification recommendations.

• Option 4: We are a "Free Lunch" family at the time of this application and would have our technology fee waived. We acknowledge that we are responsible for the full cost of repairs and/or the device for damage due to negligence, loss, and/or theft. We also acknowledge that we are responsible for any lost accessories.

New students enrolling with AGCS will receive the same or newer make/model/year computer as their grade level classmates. New students enrolling with AGCS throughout the year are expected the pay the full technology fee upon enrollment and the fee will not be prorated due to the partial year enrollment.

Participation in the National School Lunch Program

Students/Families who participate in the National School Lunch Program (Free/Reduced Lunch) will be asked to pay a prorated technology fee to match that of the lunch program. Students who receive “Free Lunch” due to their economic status will have the technology fee waived. Students receiving a “Reduced Lunch” price will pay a prorated amount in line with their lunch assistance rates. Families will still be responsible for the full cost of the device and/or repair costs if the computers are lost, stolen, or damage is assessed to be due to negligence (see below for more details).

2018-2019 Technology Fee Structure (Reduced Lunch Participates)

Grade Level

Fee Amount

5th-6th Grade

$5

7th-11th Grade

$6

12th Grade

$5

Financial Hardship

If the Technology Cost Sharing fee creates a financial hardship for a student and parent/legal guardian please complete the Assistance/Waiver Request form and return it to the main office. Payment options, prorated reductions, and waivers are available on a case by case basis. Financial hardship assistance requests are only good for one academic year. Students and families will still be responsible for repair and replacement costs due to negligence, intentional damage, theft and/or loss.

AGCS Equitable Access Initiative

As Avon Grove Charter School continues to grow and implement 21st century, digital learning initiatives within its buildings and classes, we recognize the need to help support families who may not have access to affordable, high speed internet in their homes.

AGCS is looking to act as a gateway for families who may not have access at home.

Please complete the this form to indicate that your home currently lacks an internet connection. A representative from the school will then contact you to discuss our Equitable Access Initiative and how the school may be able to help in connecting you with affordable internet options to support your child's learning at home.

All information will be reviewed and handled with the utmost confidentiality and care.

Payment Process

Technology fee information, based on the individual elections made, will be loaded into SchoolCafe and be available for viewing via ParentPortal. Parents have the ability to pay the technology fee via the SchoolCafe system or by sending in a check/money order made out to Avon Grove Charter School. If sending in a check or money order we ask that the student’s name, ID number, grade, and homeroom teacher are indicated on the check/money order and that it is marked clearly for the technology fee.

No refunds will be made once the technology fee has been paid. This includes if a student were to withdraw from Avon Grove Charter School or if computer privileges were suspended due to inappropriate or negligent use.

Accidental Damage

The collected technology fees are designed to act as an “insurance” umbrella to cover hardware repairs due to defective parts, and repairs or replacement due to damage that may occur in the course of normal and careful use. The school’s Administration and Technology department will assess situations and claims of accidental damage on a case by case basis. Some conditions are not covered and are listed in the sections below.

Minor Repairs

Students should not hesitate to contact the Technology department for minor hardware repairs. Even though it can be an inconvenience to deal with minor issues, it is important to report these issues before they worsen. Issues such as lost keys on the keyboards, loose trim on the Chromebook, or detached USB or audio ports should be taken to the Technology department for immediate repair before a larger problem with the computer arises.

Submitting Chromebook Damage Report

Whether your Chromebook is not functioning properly, has suffered some damage, or is missing, it is your responsibility to let a school official know as soon as possible. Never try to repair your Chromebook yourself. Students/Parents must submit a Chromebook Damage Report directly to the IT Department in order for devices to be assessed and repaired. The IT department and Administration will determine whether the damage is covered under the coverage plan or if additional resolutions/actions are needed. Click here to access and submit a Chromebook Damage Report.

Conditions Not Covered by Technology Fees

The shared insurance pool created by the collection of technology fees does not cover damage or loss due to negligence or intentional damage (vandalism). Some examples of negligence are setting the computer in an unsupported position, throwing or intentionally dropping the computer, throwing a backpack containing computer, using the computer in a place where there is a high probability that it will get wet, leaving the computer in plain view on the seat of a car, shutting the lid of the computer with other objects obstructing its closure, and leaving the computer unattended and unsecured in a public place. Negligence is not limited to these examples and the determination of negligence will be made by administrators and the Technology department.

More than one occurrence of loss, theft, or damage in 30 days or more than three incidences in one academic year will be interpreted as negligence. In case of vandalism by a person other than the student to whom the computer was issued, an investigation by the school administration and police will determine who is responsible for repair or replacement. Teachers and/or administrators will spot check computers throughout the school year for evidence of negligent care.

If the cause of damage is found to be negligence, the student and parent/legal guardian must reimburse the school as follows:

a. If the damage is not repairable ‐ full cost of the device

b. First incident - $100 or the repair cost, whichever is less

c. Second incident - $150 or the repair cost, whichever is less

d. Third incident - $200 or the repair cost, whichever is less and the school may repossess the computer from the student with no refund of fees paid

Below is a table of projected costs for frequently seen repair needs. These projections are subject to change based on the extent of damage, cost of parts, labor etc and are only designed to give parents an idea of the cost of certain repairs. This table does not include all possible repair areas, parts, and/or scenarios.

Type of Repair

Projected Cost of Repair

Screen Repair/Replacement

$60.00-$200.00

Replacement Keys

$15.00

Keyboard Replacement

$70.00

Touchpad Replacement

$40.00

Rubberized Trim Bezel

$30.00

Base Cover Replacement

$30.00

Loss of accessories such as the charging cord or carrying case are not covered and the student and parent/legal guardian will be responsible for full replacement costs as listed below.

The school will try to provide a loaner Chromebook to a student if his/her computer is being repaired or has been stolen. However, since we have a limited number of loaner Chromebooks, we cannot guarantee that a loaner Chromebook will be available or that it will be the same model as the student’s current laptop.

Authorized Repair of Devices

Only the AGCS Technology Department are authorized to make repairs or alterations to any equipment, software, or accounts associated with the school’s 1:1 program. Any unauthorized alterations or repairs will be billed directly to the student and parent/guardian at the assessed repair cost not to exceed the total cost of the device.

Theft/Loss/Vandalism

Students are responsible for the replacement of the Chromebook or power cord if they are lost, stolen, or the student does not return items at the end of the year. The loss of the Chromebook may be covered through a family’s homeowners insurance or other policy.

Before reporting a computer as lost, a student should make a diligent effort to find the Chromebook by asking teachers in every classroom visited and performing a thorough search at home. We have found that most computers are found by completing these two steps. In the event that a student loses their computer on-campus, they should report the loss to a teacher who will immediately report it to the IT Department. Every effort will be made to try to geo-locate the computer via the IT Department, however, the student remains ultimately responsible if the device is not found.

Students should keep a record of the make, model, and serial number of their Chromebook that can be referred to in the event of theft/vandalism of the computer.

Theft/vandalism of the computer while at school or on school property must be reported within 48 hours to a teacher or administrator as a Police Report may need to be filed. The student and parent/legal guardian are expected to cooperate fully with school officials and police officers in the investigation of the theft.

Theft/vandalism of the computer outside of the school must be reported both to the school administration and to the appropriate Police Department. A copy of the Police Report must be submitted to the school administration within 5 days along with the following information: date and address of theft, detailed description of theft, police file number, officer’s name, and police agency contact information.

If the student's assigned Chromebook is not recovered within TWO (2) school days the student will be issued a replacement device. If the student's assigned Chromebook is not recovered in TEN (10) school days the parent or legal guardian of the student will be billed for the full cost of its replacement.

Note that theft/vandalism is not a circumstance covered under the assessment of the yearly technology fee.

Computer/Missing Accessory

At the conclusion of the school year, students in Grades 7 and 9–11 are given the option to keep the laptop over the summer or return it to school. Students in 8th grade will return their devices at the end of the school year and be issued a new device, in 9th grade, at the beginning of the next school year. All equipment must be the original ones issued to the students. AGCS will not accept any third party chargers as an individually purchased replacement. If a parent/guardian chooses to purchase a replacement charger it must be brand-specific to the computer. Students are permitted to put labels on chargers to better track them.

The student and parent/legal guardian will be responsible for the cost of replacing any missing items as listed below.

a. Charger - $50

b. Case - $25

c. Protective Sleeve - $10

d. Computer - $255-$385 or a prorated value

Personalization of Hardware

Students are prohibited from:

• Putting stickers or additional marking on the computers and cases

• Removing or interfering with any identification placed on the computer (i.e Asset tags, Manufacture Serial Tags etc).

• Using a different adaptor/powercord than the one issued by the school.

Students are able to personalize the computer’s software, add-ons, background screens unless otherwise directed by the Technology department.

Only One User Clause

The Chromebook is to be used only by the assigned student and should never be loaned to anyone else. The computer is registered to the student and the student alone is responsible for it and the cost of any repair needs, loss, theft, or negligence on the behalf of any other individual. Parents/Legal Guardians may use the computer to monitor a student’s classwork or use.

Bring Your Own Device (BYOD)

While AGCS plans to provide a Chromebook to each student a student and his/her parent/legal guardian may prefer for the student to bring a personally owned computer from home instead of using a school issued Chromebook. Students may find it easier to use computers with which they are familiar or may prefer. Students may then elect to “waive” the school issued Chromebook and be issued a specific network access key in order to use their personal device. If students choose this option, it is expected that they are in possession of this device, and the device is charged, each school day. The AGCS Technology Department will not be responsible for repairs or maintenance on personal devices. Please reference the school’s BYOD and Acceptable Use Policy for more information.

If electing to bring your own device to school, the device should adhere to the below minimum system specifications/requirements.

Chromebook

Processor: Intel Celeron N3060 processor or better

RAM: 4 GB

Storage: 16 GB

Wireless: 802.11ac

Graphics: Intel HD Graphics 400

Resolution: 1366x768 (11 inch screen)

Webcam: 720p

USB: USB 3.0

Operating System: Chrome OS version 60.0 or higher

Peripherals: Keyboard is required

Windows Laptop

Processor: Intel Core i3-6006U 2.00GHz processor or better

RAM: 4 GB

Storage: 128 GB

Wireless: 802.11ac

Graphics: Intel® HD Graphics 520

Resolution: 1366x768 (11 inch screen)

Webcam: 720p

USB: USB 3.0

Operating System: Windows 10 Home or better

Peripherals: Keyboard is required

Apple MacBook

Processor: 1.3GHz dual-core Intel Core i5 processor or better

RAM 4 GB

Storage: 128 GB

Wireless: 802.11ac

Graphics: Intel HD Graphics 5000

Resolution: 1440x900 (13.3. inches)

Webcam: 720p

USB: USB 3.0

Operating System: Mac OS X El Capitan or better

Peripherals: Keyboard is required

There may be times throughout the year where students are asked to utilize a school-owned Chromebook device in lieu of their own. Students will be provided with a temporary device in this instances.

AGCS does NOT recommend and will NOT accept the utilization of a tablet (iPad or Andriod) within the BYOD program as some applications, functionality, and user interface specifications will not function properly.

Chromebook Distribution

Before the equipment is distributed, students and parents must complete the following:

• Attend an informational meeting and/or watch the informational video/webinar recording

• Review the 1:1 Program Handbook and Acceptable Use Policy

• Complete and sign all included agreements, acknowledgements, and registration forms/paperwork

• Pay the yearly assessed technology fee

Students in grades 5-6 will be issued their school Chromebook during the first two weeks of school via their Homeroom. Homeroom teachers will review the general expectations of use, basic care, and other pertinent instructions related to the Chromebook’s daily use.

Students in grades 7-12 will be issued and receive their laptop during the first month of school via the Technology Department. If the technology fee has not been paid in full by September 30th, the school will recall the computer and the student will lose access to the device. The device will be treated as “stolen” if the student does not turn the computer in when it is recalled.

• Students and parents/legal guardians should review the Acceptable Use of Internet policy to become familiar with expectations for use.

• The school retains ownership of both the computer and its accessories and has the right to recall and inspect devices at will.

School Store Items

The school store/IT Department will be stocked with extra power cords/chargers, cases, sleeves, Chromebook locks, and other computer accessories for purchase.

Daily Preparation and Expectations

• Students in grades 7-12 are expected to bring a fully charged Chromebook or personal device to school every day just as they are expected to bring their textbooks to school. Likewise, students are expected to take the computer home each night to complete assignments. Not taking the computer home will not be a valid excuse for an unfinished assignment.

• All students are responsible for care of the computer both in and out of school.

• Charging carts will be available in specific areas in the school for short‐term and emergency charging. The charging lockers are not to be used as storage for extended periods of time.

• Students may be subject to loss of privilege, disciplinary action, and/or legal action if they are found in violation of policies and guidelines found in this Handbook, the Student Handbook, and the school’s Acceptable Use of Policy

• Computers must be restarted regularly to ensure all the latest security updates are installed.

Student and Classroom Use Guidelines

• Each teacher will have individual rules and procedures related to the use of computers in his/her classroom. Students are expected to follow these computer rules just as any other classroom rules, and a teacher can take disciplinary action as appropriate to maintain a safe and productive learning environment in the classroom.

• Students should remember that the computer is to be used for learning. Staying on task and focusing on their learning experience will make the best use of the technology.

• Music: Listening to music on our computer, in class, is not allowed without permission from your teacher. The use of earbuds/headphones is required at all times.

• Gaming: The use of games during class is not only distracting to the student but to others around them. Playing games in the classroom during instructional time and using anonymous proxies to access blocked sites are forbidden and will be subject to disciplinary action according to the Student Discipline Policy. The school recognizes the use of computers during free time to relieve stress. However, such use should be infrequent and not disturb the work of others.

• We encourage the use of collaborative sharing tools, such as Google Drive and Schoology, to submit assignments/schoolwork to teachers.

  • Anything printed from student computers will be directly related to teaching and learning

  • Students will have limited access to printers from the school.

  • Students are only allowed to print one copy of any document unless given permission by their teacher

  • Students are not permitted to print personal items not related to schoolwork

Computer Use During Lunch

It is encouraged that computers not be used during lunch in the cafeteria. Using your computer around food or drink increase the risk of possible damage. If you bring your computer to your lunch period/cafeteria please ensure that you are still in possession of it when leaving.

Communal Charging Stations

It is extremely important that students arrive to school each day with a fully charged Chromebook. For students in grades 7-12, in the event that students are in need of charging during the school day, AGCS will have multiple charging cart stations set up around the campus. These charging stations are communal and not monitored by the IT department or school staff. Students assume all risks (i.e. damage, loss, theft etc) related to leaving their computer unattended in a charging station. AGCS encourages students to purchase a Chromebook charging lock via the school store if they plan to utilize the charging stations. AGCS does not recommend leaving a Chromebook, unattended and unlocked, in a school charging station.

Google Apps for Education

Avon Grove Charter School utilizes Google Apps for Education which provides email, online file storage, and the ability to share files safely and securely between staff and students. It is extremely important that students access and utilize their school email address on a regular basis as the school, and many teachers, utilize it as a major form of communication. It is important to note that communication from a school assigned student account can only be delivered inside the domains of agcharter.org or agcharter.net. These accounts are also filtered and monitored by the AGCS IT Department. Students will be required to utilize their unique Google Apps for Education username and password in order to log-in to their school issued Chromebook.

Schoology

Avon Grove Charter School utilizes Schoology (LMS) for communication and collaboration between teachers and students in grades 4-12. Students are expected to check their individual Schoology accounts on a daily basis for information, assignments, and communication. Failure to check a student's email or Schoology account will not be an accepted excuse for missing important school information, dates, and/or deadlines. Schoology will replace all previously created and maintained teacher websites in grades 4-12. Each parent/guardian will also receive a Schoology account in which to access student course expectations, class assignment schedules, assessment information etc. This account is different, separate, and does not replace the need for a PowerSchool Parent Portal Account. Additional information related to the utilization of Schoology as a learning tool will be shared separately.

Camera/WebCam

Each student issued Chromebook is equipped with a camera that has the capability of capturing and recording both still images and video. These cameras are to be used for educational purposes only. Disciplinary consequences, including revoking computer access, will be enforced if students use this hardware inappropriately. The school does not have the ability to remotely access student webcams.

SecURLy (Content Filter/Device Management)

Avon Grove Charter School utilizes an Internet content filter and security system called SecURly. Our SecURLy system is in full compliance with the federally mandated Children’s Internet Protection Act (CIPA). All school issued Chromebooks, whether being used at home or during school, will have all Internet activity filtered and monitored by the school Technology Department. All AGCS parents also have the option to have internet activity reports generated for their students for added parental controls related to computer and internet use. Computers brought to school through the BYOD plan will have internet activity filtering and monitoring applied while students access the school network. These protections do not extend beyond the school network for student’s personally owned devices.

Summer Use of Chromebooks

• Students in grades 7, and 9-11 may elect to keep their laptop for use during the summer months.

• Students in grade 8 will return their Chromebook at the end of the year and be issued a new device (in 9th grade) at the beginning of the following year.

• If students experience an issue with the laptop during this time they should contact the Technology Department by email at support@agcharter.org. Students need to provide their name and email address with a detailed explanation of the problem to enable our team to troubleshoot the problem. Laptops will need to be brought to the State Road Campus of a specific repair is needed.

• Remote updates will be made to the computers over the summer.

• If students wish to turn in their laptop it will be stored at the school for the summer. Once the summer session begins students will not be able to pick up the laptop until the school distribution day at the beginning of the next school year and their yearly Technology fee has been paid.

• Student who retain their device over the summer and have not paid their technology fee in a timely manner at the beginning of the school year will have their assigned Chromebook disabled.

Withdrawal, Expulsion or Out-Placement from School

All equipment and accessories are the property of Avon Grove Charter School and must be returned prior to the student’s withdrawal , expulsion or out-placement from Avon Grove Charter School. Any equipment or accessories not returned to Avon Grove Charter School within 3 days of the student’s withdrawal, expulsion, or out-placement from the school will be considered stolen and appropriate collections and legal action will be taken, including the recovery of any attorneys’ fees and costs incurred by Avon Grove Charter School.

Equipment should be returned directly to the Technology Department. The main office, greeters desk, teachers, etc. will not accept equipment being turned in to them.

Device Purchase

Student devices may only be purchased at the conclusion of a student’s 12th grade year. Devices may be purchased by students’ who have paid the full technology fee for the device for all years of enrollment under the program. Purchase prices of the Chromebook devices will be assessed at the final year’s depreciated value. Purchased Chromebooks will be restored back to their factory settings as part of the purchase process.

Returning Equipment Due to Graduation

For students that are graduating, a specific collection time and location will be established prior to the last day of school for equipment return. Failure to have completed the buyout process, turn in the school owned computers, or pay all outstanding school fees/holds will result in students being removed from graduation ceremonies.

Parent/Student Q&A Document Development

AGCS will be developing an expanded Q&A Help Document based on parent and student questions. After reviewing the handbook and supplemental forms, if you have a specific question that is not addressed, please submit it using this form.

Review of AGCS Acceptable Use Policy

The Avon Grove Charter School (AGCS) Board supports use of the Internet and technology within Avon Grove Charter School’s instructional and operation programs in order to facilitate learning, teaching and daily operations through interpersonal communication and access to information, research and collaboration.

This Technology and Acceptable Use Policy (the “Policy”) is intended to govern Users with respect to AGCS and the Internet. In addition to this Policy, AGCS regulates access to and use of the AGCS technology by principles consistent with the educational mission of the Avon Grove Charter School, and the rules and expectations published elsewhere (i.e., Student, Parent, or Faculty Handbook). Users who violate this Policy will have their privileges revoked and may be subject to further disciplinary action, up to and including dismissal.

The appropriate operation of all AGCS technologies relies upon the proper conduct of all Users. The signature on the Student and/or Employee Handbook Acknowledgement form and Equipment Sign Out Form are legally binding and indicate the parties who have signed have read the terms and conditions of this Policy carefully and understand their significance.

Avon Grove Charter School Terms and Conditions

(Acceptable Use and Illegal Actions)

This Policy applies to all users of the AGCS computers, technology devices, network connectivity and information technology resources used (“AGCS Technology”) on and off campus. Each user of AGCS Technology must agree to this Policy prior to obtaining access to it. Faculty and students/parents will be required to sign an AU policy acknowledgment.

In addition to students and faculty, this Policy applies to outsourced employees, consultants, volunteers, visitors, and any other persons obtaining access to AGCS technology resources (“Users”). By using AGCS Technology, Users agree to this Policy.

Limits of Privacy

AGCS reserves the right to log and monitor network use, computer network activity, e-mail, electronic communications and file server space utilization by Users. Users shall have no expectation of privacy in any Internet use, computer network activity, email and electronic communications and files stored on or accessed through AGCS servers, computers, network appliances or other technology devices. AGCS further reserves the right to reasonably monitor and regulate the accounts of students and staff in order to ensure compliance with this Policy. This includes, but may not be limited to, physical surveillance of Users as they access the network, interception of electronic messages, and investigation of network logs and activity.

Students and staff have the responsibility to respect and protect the rights of every other user in the school and on the Internet. AGCS shall make every effort to ensure that this network is a resource used responsibly by students and staff. Teachers have a duty to monitor the use of technology by students during classes and to report any instance of suspected abuse to a building administrator. Building administrators shall have the authority to determine what is ‘appropriate use’ and shall report all incidents of abuse to the network administrator in a timely manner. AGCS reserves the right to remove or restrict any User’s account from the network to prevent further unauthorized or illegal activity.

Content Filtering and Internet Security

In accordance with the requirements set forth in the Children’s Internet Protection Act (CIPA) and the Protecting Children in the 21st Century Act, AGCS enforces a policy of Internet Safety that includes monitoring online activities and the operation of technology protection measures that prevent access by both adults and students to visual depictions that are obscene, constitute suspected child pornography, or, with respect to use of computers by students, could be considered harmful to minors. Even with a content filter and other technology protection measures in place, AGCS cannot guarantee the filter to be 100% effective. Administrators or other authorized persons may, upon receipt of a proper written request, disable technology protection measures during use by an adult to enable access for bona fide research or other lawful purpose.

AGCS administration or its designee shall be responsible for recommending technology protection measures. The measures shall include but not be limited to:

1. Utilizing a technology protection measure that blocks or filters Internet access for students and adults to certain visual depictions that are obscene, constitute suspected child pornography, could be considered harmful to minors, or determined inappropriate for use by the Board.

2. Maintaining and securing a usage log.

3. Monitoring online activities of all Users.

Security

Network accounts shall be used only by the authorized owner of the account for its approved purpose. All communications and information accessible via the network should be assumed to be property of AGCS and subject to investigation at any time.

Use of another person’s identity and password to access technology and network resources is prohibited. System security is protected through the use of passwords. Failure to adequately protect or update passwords could result in unauthorized access to personal or school files. To protect the integrity of the system, the following guidelines shall be followed:

1. Under no conditions shall a User provide his or her password to another person.

2. Users shall not use a computer that has been logged in under another student’s or employee’s name.

3. Any User identified as a security risk or having a history of problems with other computer systems may be denied access to the network.

4. Users shall not allow others to access the computer network by sharing account information or passwords.

5. No computer software is to be installed onto any AGCS computer by staff or students. AGCS technology personnel will only install software that has been legally obtained through the official purchasing process of AGCS.

A computer virus is a malicious software program created for the purpose of disrupting computer systems, destroying information, and disrupting operations. These insidious invasions can cost thousands of dollars to undo. Certain safeguards are in place to protect the network; however, there are no guarantees. Anyone who willfully introduces a computer virus onto the network or any equipment owned by AGCS will have their computer privileges restricted, suspended, or revoked. An employee found to have done so may be held liable for damages and subject to corrective action, up to and including dismissal and, if appropriate, prosecution by local or federal authorities.

Prohibitions

Students and staff are expected to act in a responsible, ethical and legal manner in accordance with AGCS policy, accepted rules of network etiquette, and federal and state law. Specifically, the following uses are prohibited:

1. Facilitation of illegal activity.

2. Commercial or for-profit uses.

3. Non-work or non-school related work.

4. Product advertisement, political and/or religious lobbying.

5. Bullying/cyberbullying.

6. Hate mail, discriminatory remarks, and offensive or inflammatory communication.

7. Unauthorized or illegal installation, distribution, reproduction, or use of copyrighted materials.

8. Access to obscene or pornographic material or child pornography.

9. Access by students or minors to material that is harmful to minors or is determined inappropriate for minors in accordance with Board policy.

10. Inappropriate language or profanity.

11. Transmission of material likely to be offensive or objectionable to recipients.

12. Act of intentionally obtaining or modifying files, passwords, and data belonging to other Users.

13. Intentional assumption of false or unknown identity including the impersonation of another User, anonymity, or pseudonym.

14. Fraudulent copying, communications, or modification of materials in violation of copyright laws.

15. Loading or using of unauthorized games, programs, files or other electronic media.

16. Disruption of the work of other Users.

17. Destruction, modification, abuse or unauthorized access to network hardware, software and files.

18. Quoting of personal communications in a public forum without the original author’s prior consent.

19. Vandalism- defined as: any malicious attempt to harm or destroy network equipment, data of another user, Internet, or other networks, including but not limited to uploading or creating malicious code and computer viruses; physical destruction of computer equipment; destruction of cabling and network infrastructure; attempts to gain unauthorized access by defeating network security (commonly known as "hacking"); and attempts to gain access by using a different account or password and destruction or alteration of files.

20. Use of the system for defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, offensive, and illegal material.

Consequences for Inappropriate Use

The Board establishes that network use is a privilege, not a right. Violations of this Policy will result in limitation or cancellation of those privileges and appropriate disciplinary action.

Violations of this Policy by a student shall result in disciplinary action, including the range of penalties provided for in the Student Code of Conduct and Student Handbook. Violations of this Policy by an employee shall result in disciplinary action, up to and including dismissal.

Users shall be responsible for damages to the equipment, systems, and software resulting from exercising poor judgment and engaging in deliberate or willful acts.

Google Apps for Education Acceptable Use

Google Apps for Education may be utilized for educational purposes. Student accounts are limited to AGCS communication only and may not be used for:

1. Unlawful activities.

2. Inappropriate sexual or other offensive content.

3. Threatening another person.

4. Misrepresentation of AGCS, staff or students.

Privacy

School staff and administrators have access to student email for monitoring purposes. Students should have no expectation of privacy on the Google Apps for Education system.

Access Restriction - Due Process

Access to Google Apps for Education is considered a privilege accorded at the discretion of AGCS. AGCS maintains the right to immediately withdraw access and use of Google Apps for Education when there is reason to believe that violations of law or school policy have occurred. In such cases, the alleged violation will be referred to the Head of School for further investigation and account restoration, suspension, or termination. As a party of the Agreement with Google, AGCS also reserves the right to immediately suspend any user’s account suspected of inappropriate use. Pending review, a user account may be terminated as part of such action.

Due to the rapidly changing technology environment, AGCS reserves the right to determine if an action not listed in this document is inappropriate, and students and employees may be subject to discipline for any activity deemed inappropriate by a school administrator under the intent and guidelines of this and related policies.

Definitions:

Information Technology Resources - Hardware, software, and other technology-related services and devices

Technology Devices - Electronic devices shall include all devices that can take photographs; record audio or video; store, transmit or receive messages or images; or provide a wireless, unfiltered connection to the Internet. Examples of these electronic devices include, but shall not be limited to laser pointers, iPods, MP3 players, DVD players, handheld game consoles, Personal Digital Assistants (PDAs), cellular phones, tablets, smartphones and laptop computers, as well as any new technology developed with similar capabilities.

Internet - The Internet consists of multiple network services such as email, web browsing, file transfer, and remote access

Obscene – material which an average person, applying contemporary community standards, would find appeals to the prurient interest; depicts or describes in a patently offensive way, sexual conduct described by law to be obscene; and taken as a whole, lacks serious literary, artistic, political, educational or scientific value.

AGCS 1:1 Device Acceptance Form

Online at: https://goo.gl/forms/kVJhCkzNTYCDeRYA2

Student Name:________________________ Date:____________________

Student Grade: _______________________ Student ID#: ________________

Parent/Guardian Name (Print): ______________________________

Parent Email Address: ______________________________

My Student participates in the National School Lunch Program (Free/Reduced Lunch)

• Yes, we are a free lunch family

• Yes, we are a reduced lunch family

• No, we do not participate in the National School Lunch Program

Parental Acknowledgements

(Please check all of the following boxes to indicate your acknowledgement and agreement)

• We (Parent/Guardian & Student) have reviewed the informational slides (http://bit.ly/2wmQbpm) of the 1:1 Chromebook overview session.

• We (Parent/Guardian & Student) have carefully read and agree to all of the provisions the AGCS 1:1 Device Program Handbook (https://goo.gl/7b47DZ) and understand AGCS' expectations for Chromebook responsibility, care, and use.

• We (Parent/Guardian & Student) have carefully read and agree to the AGCS Acceptable Use Policy (https://goo.gl/q4WuV9).

Technology Fee Declaration

Parents/Guardians must declare one of the three options below. If the school does not receive a completed declaration (either via paper or digitally), the school will choose to enroll the student in the yearly technology fee option as described in Option 1. A financial obligation will be issued and added to a student's school accounts until the fee is paid.

If a family chooses Option 1, they may pay the via SchoolCafe, check, or money order made out to Avon Grove Charter School with a note made that the payment if for the technology fee.

A breakdown of the 2018-2019 Technology Fee Structure can be found in the AGCS 1:1 Device Handbook.

New students enrolling with AGCS will receive the same or newer make/model/year computer as their grade level classmates. New students enrolling with AGCS throughout the year are expected the pay the full technology fee upon enrollment.

(Please read the following options carefully and check the box of the ONE option of your choice)

• Option 1: We elect to pay the yearly assessed technology fee to cover accidental damage and minor repairs. We acknowledge that we are responsible for the full cost of repairs and/or the device for damage due to negligence, loss, and/or theft. We also acknowledge that we are responsible for any lost accessories. We acknowledge that my student will not be given the device until the technology fee has been paid in full.

• Option 2: We choose NOT to pay the yearly assessed technology fee and NOT to participate in the school's accidental damage and minor repair insurance umbrella. We ASSUME ALL COSTS for repairs and/or replacement of all equipment and accessories.

• Option 3: BYOD: We elect to “waive” the school issued Chromebook and be issued a specific network access key in order to use a personal device (computer and/or tablet). We acknowledge that it is expected that our student has the device, and the device is charged, each school day. The AGCS Technology Department will not be responsible for repairs or maintenance on personal devices. Please reference the school’s BYOD and Acceptable Use Policy for more information as well as specific device specification recommendations.

• Option 4: We are a "Free Lunch" family at the time of this application and would have our technology fee waived. We acknowledge that we are responsible for the full cost of repairs and/or the device for damage due to negligence, loss, and/or theft. We also acknowledge that we are responsible for any lost accessories.

By Signing this agreement, Student/Parent/Guardian agrees to the 1:1 Handbook Policies and Procedures, receipt of the above equipment, and agrees to:

(please check the boxes to acknowledge the following statements)

• To abide by all policies, procedures, rules, and expectations within the 1:1 Handbook.

• To abide by all Avon Grove Charter School’s Acceptable Use Policy guidelines

• To use the equipment for educational purposes only

• That Internet access will be filtered and monitored at all times

• To not install, remove, or make any alterations to the equipments hardware, software, or operating system

• To report any problems or damages immediately to the school

• That the equipment is the property of Avon Grove Charter School

• To return the equipment when asked or transferring out of the school

• That any damage due to loss or negligence or lack of reasonable care will be the financial responsibility of the Student/Parent/Guardian

• That all yearly technology fees are paid in full prior to being issued the device

• That all equipment, software, and internet use will be done so with good faith

Considering that most students are minors, a parent/guardian must sign this agreement. The Parent/Guardian signing below agrees to be bound by this agreement and therefore are financially responsible for the equipment.

By signing this form, the Student and the signing Parent/Guardian acknowledge and agree that the school reserves the right, at all times and without prior notice, to access, inspect, and search any and all its property for the purpose of determining whether any policy has been violated, or when an inspection and investigation is necessary for purposes of promoting safety or compliance with state and federal laws.

Parent/Guardian Name (Print):

Relationship to Student:

Parent/Guardian Signature:

Date:

AGCS 1:1 Technology Fee Financial Hardship Form

Online at: https://goo.gl/forms/BCP6Xlpw6pyu1JU92

Date:_________________

Please complete this form to request payment options, prorated reductions, and/or waivers.

Student Name:_____________________________________________________ Grade:______________

Parent/Guardian Name:_____________________________________________

Address: _______________________________________

_______________________________________

Phone: ______________________________

Statement of Need: Please provide information regarding the financial hardship and the need for financial assistance and/or payment plan options.

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Please Note: Each request will be reviewed and handled with the utmost confidentiality and care. Specific provisions and accommodations will be made on a case by case basis. Submission of this form does not guarantee that the technology fee will be waived, reduced, modified, or accommodations will be put in place.

AGCS Acceptable Use Policy