Faculty's Guide to Unpaid Honorary Fellows

PROCEDURES

1. Please submit a detailed research/project statement explaining what the benefits of this collaboration will be to you, them and UW-Madison to the Department Chairperson for approval. Please specify the month/year of arrival and departure. Include the guest's formal CV.

2. Assuming approval is received from the Chair, the sponsoring faculty member should write an official letter of invitation to the guest. Templates are provided below. The letter should be signed by the sponsoring faculty member and mailed/delivered to the guest. Provide a copy to 1. the department's payroll office AND 2. the Chair's assistant so office space can be allocated.

3. The Payroll office will prepare a request to be signed by the Chair to submit to the Dean's office along with the CV and invitation letter.

4. If the visitor needs a visa please direct them to the following website. Allow 3 months for processing time.

http://www.ohr.wisc.edu/ifss/imminfo/JScholar/Jscholarindex.htm

5. This form is required to reimburse an individual visiting our department. PLEASE go see the Financial Office for the rules, policies and particulars on this form's use.

POLICIES

1. Because the visitor is not enrolled in classes nor paying tuition, credit towards a degree or classroom attendance is not available.

2. Office space is not guaranteed.

3. The position is not paid any compensation.

4. A visitor on a J1 Visa must demonstrate a minimum threshold of financial support and provide written documentation from their funding source. The requirements are detailed in this document.

5. The visitor is required to have health insurance. Foreign visitors should see http://www.uhs.wisc.edu/ship/scholars.shtml

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1. Along with the guest's CV, a detailed research/project statement should be submitted to the Chair for approval. Please provide approximate dates of arrival and departure.

2. After approval is received from the Chair, the sponsoring faculty member should write an official letter of invitation to the guest. A template is found HERE

3. The letter should be signed by the sponsoring faculty member and delivered to the guest and a copy to the HR/payroll department office.

4. A request is made to the Dean of L&S.