Graduate Training Program  Workflow and Productivity Timeline

The Science & Justice Graduate Training Program (SJTP) is a collective effort of the Science & Justice community. Its mission is to train a new generation of scholars who can reach across the natural and social sciences and humanities to address some of the world’s most pressing problems. The Training Program is internationally recognized for teaching collaborative research practices that support knowledge-production for more just futures.

The Program is currently maintained, coordinated and managed by the Center Manager (CM), Director of Teaching (DoT) and the SJRC Steering Committee. Below is a description of the components of the program and how they are currently administered.

The Science and Justice: Experiments in Collaboration seminar is the introductory course in the training program. Cross-listed as BME/CRES/FMST/SOCY 268A students have the flexibility to choose their affiliation to best suit their scholarly portfolio. Refer to: About SJTP.

Unless otherwise arranged in advance and within department guidelines on long term curriculum planning, the course is offered every other year through the Sociology department at UC Santa Cruz. The Steering Committee will propose, select and determine the Course Instructor who ideally has previously served on the committee. The committee will periodically review the syllabi.

The final for the course should be a proposal of a collaborative interdisciplinary project that may hold a culminating public event which may be used as part of the Training Program application. Proposals should connect the student’s research interests with other students and/or members of the Science & Justice community and include tentative titles, abstracts, needed resources, budgets with justifications, participant lists, and target audience to identify potential co-sponsors and personal invitations as appropriate. Separate proposals will also be accepted to apply to the program.

TIMELINE

Fall (before course is offered)

Week 0

• • CM/Course Instructor:

    • With advisement of the CM and Steering/Events Committee or director, determine date of Informational Meeting. Coordinate schedule with Center happenings and university enrollment period, aim for Week 5.

    • Solicit for participants.

  • CM:

    • Include Informational Meeting in Fall Save-the-Date MailChimp. Add to website’s upcoming events and university’s event calendar (example).

    • Secure space in Grad Commons for lunch meeting. Will need A/V and projection, will want to show SJRC welcome video. (Laptop and portable speakers works too, if AV is not available.)

    • As information in confirmed, update online platforms.

    • Archive course materials for future reading groups or general center reference: build the library.

Week 1

• • CM/Course Instructor:

    • Discuss Informational Meeting logistics and agenda.

  • CM:

    • Draft Promotional Material (flyer) and draft emails to the Course Instructor for review and approval.

  • Course Instructor:

    • Review and approve Promotional Materials or solicit feedback from the Steering Committee if major changes are made.

  • CM:

    • Upon approval, post Promotional Materials to website and social media advertising the course and program. Email promotional material to all departments and labs, Grad Division, on campus faculty affiliates and centers, Grad Commons, Graduate Advisors, SJhappening, sjgrads and socgrad list-serves.

    • Order lunch (pizza and salad; delivered from Woodstock's) for 20.

Week 5

• • CM/Course Instructor:

    • Have course syllabi shell ready for Informational meeting.

    • Advertise meeting.

    • Host Informational Meeting with prospective students.

    • Students sign in providing name, email, and home department, MailChimp sign up.

    • Possibly provide draft of syllabi.

Week 10

• • CM/Course Instructor:

    • Continue advertising course until last date of winter enrollment.

    • OPTIONAL: Start planning an informal social gathering (potluck with students)

Winter (when Offering 268A)

Week 0

• • Course Instructor:

    • Send final/approved syllabi to the CM for archiving.

    • OPTIONAL: continue planning and host an informal social gathering with students.

  • CM:

    • Archive digital copy of syllabi in Center records.

  • Students:

    • Enroll in (and pass) course with a letter grade of ‘B’ or higher; or ‘S’ if enrolled as ‘S/US’.

  • CM:

    • Schedule Spring Steering Committee meeting with Director of Teaching to review applications.

Finals

• • Course Instructor:

    • Survey students to see how many are interested in applying to the Science & Justice Training Program.

  • Students:

    • If interested in continuing, complete the Training Program Application when submitting the final project.

  • CM:

    • Compile application materials; send to Committee.

  • Steering Committee / Director of Teaching:

    • Review applications and proposals. Provide overall feedback and notes on relevance to Center research themes, relevance to societal impact to the Director of Teaching and CM.

    • Discuss which proposals to accept into the Training Program.

    • Suggests resources and funds to allocate to each proposal, consider dates for hosting, provide proposal feedback for fellows to the Director of Teaching to determine final application selections, resource and fund allocations.

  • CM:

    • Draft correspondences to applicants, include committee feedback, Welcome-to-the-SJRC Community, Who is Who, links to the handbook and Center website, further instruction on project and event planning and listserve usage; ask for students to confirm acceptance and understanding of certificate requirements.

Spring

Week 1

• • Students:

    • Confirm acceptance and understanding of certificate requirements.

    • Coordinate with co-organizers to review feedback.

    • OPTIONAL: Enroll in a 2-unit Independent Study with the Director of Teaching.

    • Conceptualize and plan projects during spring.

    • Attend planning meetings with DoT or CM as needed if formal event is presented; at least once per term.

    • Begin attending SJRC Working Group meetings (6 required).

  • CM/Course Instructor/Sally Lehrman:

    • Confirm stipend for SJTP op-ed workshop with Sally Lehrman with Director.

    • Determine Fall 2022 date and SJTP op-ed workshop with Sally Lehrman and DoT (poll with students). Discuss workshop logistics, resource needs and agenda as needed.

• DoT:

  • Work with Fellows as needed to conceptualize and organize projects.

Summer

• • Fellows:

    • Continue working on collaborative projects.

  • DoT:

    • Work with Fellows as needed to conceptualize and organize projects.

• CM:

  • • Work with DoT and Director to calendar any fall formal events; add to center and university’s event calendar once date is confirmed.

Fall

Week 1

• • CM:

    • Continue coordinating a Fall 2022 Op-Ed Writing Workshop with Sally Lehrman. 

    • Include any upcoming SJTP project updates or events in Fall Save-the-Date MailChimp. Share on social media as appropriate.

Week TBD

• CM with DoT:

  • Host SJTP op-ed workshop with Sally Lehrman.

• CM:

  • Process SJTP op-ed workshop workshop honoraria, send thank you letter.

• DoT:

  • Work with Fellows as needed to conceptualize, organize and present on projects. 

• Fellows:

  • • Attend Meet & Greet (typically in week 2) and Working Group meetings (6 for the year).

    • Continue working on collaborative projects. Attend planning meetings with DoT or CM as needed if formal event is presented; at least once per term.

    • Attend Op-Ed Writing Workshop with Sally

Winter

Week TBD

• DoT:

  • Work with Fellows as needed to conceptualize, organize and present on projects. 

• Fellows:

  • Continue working on collaborative projects. Attend planning meetings with DoT or CM as needed if formal event is presented; at least once per term.

Spring

Week TBD

• DoT:

  • Work with Fellows as needed to conceptualize, organize and present on projects. 

• CM with DoT:

  • Determine date for certificate reception; add certificate information to website’s upcoming events.

• Fellows:

  • Continue working on collaborative projects. Attend planning meetings with DoT or CM as needed if formal event is presented; at least once per term.

Finals

• CM:

  • • Verify Fellow completion of requirements. Enter milestones into MyUCSC/AIS. Prepare certificates.

• CM with DoT:

  • • Plan, organize, and host certificate reception.

    • Advertise certificate reception, invite fellows and Community, Grad Division Deans, etc.

    • Announce certificate recipients in a news article.

    • Maintain contact with fellows to collaborate on future research exploration, events or publications, or possible GSR funding support.