Most importantly (bureaucratically speaking), a Payee Set-up 204 form is needed by the university to make any payments to guests or to companies on their behalf for travel and hotels. The form can be found in this directory. Please complete the form, as a nonUCSC affiliated person, listing Center Manager Colleen Stone as the contact, and follow the form instructions to submit it via DocuSign.
For reimbursements, a U.S. Social Security Number or U.S. Tax Identification Number is required. If the guest doesn't have these, make all arrangements on their behalf to cover expenses.