Center Appointments & Fellowships

The Science & Justice Research Center employs people and offers fellowships as funding is available.

WORKFLOW NOTE: The SJRC is not an academic department, therefore all appointment requests are coordinated with the Sociology Department for chair recommendation and with the Social Sciences Division for dean and payroll approval. The Center Manager crafts calls and scope of work and works with the Steering Committee for approval and to review applications, select appointees and make offers. The Center Manager drafts and/or collects all required documents and information (eg: CV/resume, appointment request letter on SJRC letterhead, passport information page if requesting a visa, campus document inventory checklist, etc.) and works with the Center Director for PI approval; additionally they draft a recommendation request letter as from the Sociology Chair. The Center Manager submits all to the Sociology Manager via email flagging key items (eg: service dates, if paid + FOAPAL, if a visa is required, etc). The Sociology Manager coordinates approval from the Sociology Chair and works with the Social Sciences Division and Academic Personnel as needed to create a record for the appointee and submits all required paperwork as PDFs to the Social Sciences Division uploaded through the DivData computer program. The Center Manager will follow these instructions to upload the documents through DivData. As appointments are confirmed, the Social Sciences Division sends a letter to the appointee, the Sociology Manager and Chair as being appointed in Sociology. To lessen confusion, it's been requested that letters include a note "on behalf of the Science & Justice Research Center".

SJRC requires all faculty, staff, and visitors to have appointments. They need the following:

- up-to-date appointment letters, job descriptions or MOUs that outline expectations, tasks or charges, dates of service, compensation, and funding sources relevant to the position. Letters should be signed by each relevant dean.
  - For example: a course buyout from Social Sciences to support a faculty in Humanities to teach 268A should be in an MOU signed by the SocSci dean and sent to Humanities dean with chair and manager of the relevant departments; Sociology Manager forwards documentation to Center Director and Manager.
- any extensions or new agreements require a revised or new letter or MOU to be on file.

To Hire a Graduate Student Researcher: in spring for next academic year

- Center Manager:
  - draft call and congratulatory email and offer letter to Director (update previous years').
  - draft approved call to steering committee asking to form a selection committee.
  - post call to SJRC website; tag as opportunity.
  - release call to SJTP email list serve soliciting available positions; copy text of call below email, attach PDF. cc’ director(s) and the Steering Committee on calls for applications.
  - compile applications, send to steering committee for review and selection.
- Steering Committee and Center Director:
  - Encourage eligible students to apply.
  - Review and select student to hire.
  - Review and approve offer letter.
  - Center Director provides Center Manger with final approval.
- Center Manager:
  - Send congratulatory email with offer letter as PDF to selected applicant.
  - Upon accepting of offer: complete GSR Hire form with student; confirm any other campus employment. Email form (as PDF attachment) and student approval to students home department for coordinator and/or faculty advisor approval (needed if total percent of other campus appointments exceeds 50%, advisor can approve up to 65%). Upon home department approval: send form to Graduate Division (or other funder) for Tier 1 and 2 FOAPAL approval. Send form and all approvals to Social Sciences academic payroll to process. Notify student and home department that the paperwork has been approved and submitted.

To Issue Donor funds as Fellowships: in spring for summer research

- Center Manager:
  - discuss and confirm how much funding to allocate towards summer research per grad and undergraduate cohorts.
  - confirm which projects and faculty want to oversee students doing research over summer.
  - draft call, congratulatory email, and offer letter templates to Director.
  - draft approved call to steering committee and faculty overseeing students asking to form a selection committee.
  - post call to SJRC website; tag as opportunity.
  - release a call soliciting any funding available to:
    - SJTP email list serve; steering committee, faculty and graduate students listed on Projects Webpage.
    - In years which 268A and the SJTP is offered, funds will go towards the newest 268A cohort.
  - compile applications to Steering Committee; send with congratulatory email, and offer letter templates.
- Steering Committee and Center Director:
  - Encourage students to apply.
  - Review and select students to award.
  - Review and approve offer letter.
  - Center Director provides Center Manger with final approval.
- Center Manager:
  - Send congratulatory email with offer letter as PDF to selected applicants.
  - Complete Fellowship and Direct Pay form with student; email to Director for FOAPAL approval; send to Research Analyst to process.
  - Follow-up at end of summer for student report.