Employee Absence Creation
Employee Absence Creation
Employee Absence Creation
- Log into eSchool.
- On the "Administrator" drop-down, select "Create Absence."
- Enter Employees User ID or Click "Name Lookup" button.
- Enter the last or first name of the employee. (You can enter partial names.)
- Click "Search."
- Select the name of the correct individual from the list.
- Automatically return to "Create Job" screen.
- Use the following settings:
- Employee: Default to name you selected
- Location: Default to site name
- If employee works at multiple sites, select correct location from the site drop-down.
- Classification: Default to employee classification
- If employee teaches multiple subjects, select correct location from the site drop-down.
- If correct classification is not correct, email Monica.
- Reason: Select from drop-down menu
- Funding Code: Line will disappear from options after reason code is entered
- Approval Comment: Notes to detail absence reason for administrators
- Is a Substitute required: Default is YES
- If you do not want a substitute to be called, you MUST change this to "NO"
- If the job is less than 2-hours or 2-class periods, internal coverage should be used
- All jobs must be entered, even if internal coverage is used. To pay for extra duty or loss of planning, a matching absence must submitted from eSchool.
- Dates: Enter the appropriate date or date range (mm/dd/yyyy format)
- Time Adjustments: Do not change unless you need to alter default times.
- Leave all boxes checked for days of the week.
- Enter the new "Start Time" (adding an additional 30 minutes for check-in) in the (hh:mm am or pm format) beside the day of the week you want adjusted.
- Enter the new "End Time" (hh:mm am or pm format).
- Specify a Substitute: If there is a preference, enter the number or look up the name.
- If the specified substitute is not available to work, their name will not be listed.
- This can be left blank if there is no preference and eSchool will determine calling order.
- Has substitute accepted this job:
- "No" unless you have communicated otherwise.
- "Yes," automatically assigns the specified substitute and they will NOT be called. To select this option, please be completely certain the substitute knows to come to work.
- Substitute Instructions: To assist the substitute in preparation for the job.
- Please note schedule changes, testing, lesson plans, extra duties, or special instructions.
- If this is a late call, it is good to say, "Please report to the school ASAP."
- File Attachments: If needed for documents to be attached to the job number
- Comments: If needed, but administrative level notes that will NOT be seen by substitutes.
- Click the "Continue" button.
- Carefully review job details for accuracy.
- Click "Create Absence" button to submit the job request.
- Take a second to make sure you are assigned a job number.