Class Attend %

The Class Attend % feature was added to the LACES MA class enrollment tab as part of the 2019.8.0 release on 7/26/2019.

Class Attendance

The "Attend. %" column has been added to the Class Enrollment tab grid at the Enrollment Info view.  This column displays the calculated percentage of a student's attendance in a class based on the hours offered per class, and the number of attendance records entered for the student.

How the Attend. % is calculated:

This field is calculated as the (sum of hours attended in that class) / (number of attendance records * hours per class).  If a student does not attend on a scheduled class date, an hours record for 0 hours must be entered for the calculation to be accurate based on the number of attendance records.

For example:

1. "Hours Per Class" is 3. This value has been entered in the class record.

2. "Meets Tuesday" and "Meets Thursday" have also been selected in the class record.  In this example, the class meets twice a week for 3 hours, and enrolled students will attend and have hours records for those days.  Students who are absent should get a 0 hours record for that day. 

Student 1 has 19 attendance records to date for a total of 53.75 instruction hours, including one 0 hours record. 

53.75 is the sum of hours attended 

19 total attendance records have been entered for the student

19 is multiplied by the number of Hours Per Class

19 x 3 = 57

53.75 is divided by 57 for an attendance percentage of 94.3% (percents round up by the third decimal)

Student 2 only has 16 hours records to date for a total of 45.5 instruction hours.  The student was actually absent 3 times but 0 hours records were not entered. 

If there were 19 class meetings to date, but Student 2 was absent for 3 with no 0 hours records, Student 2's attendance percentage is inflated. 

45.5 is divided by (16 x 3) for an attendance percentage of 94.79%, which does take into account the 3 missed class meetings.

Student 2's attendance percentage is actually 79.82% after the 0 hours records are entered. 

Enrollment Attend % Report

The "Enrollment Attend %" report is available at the Class area.  The report runs on the selection of classes in the class grid by the hours earned date range. 

1. The report calculates the attendance percentage on hours records that exist in the date range, including hours records with 0 hours present. If there are no hours records in the searched date range, the report will still generate but will be blank.

2 .Students who left the class or completed the class will be included on the report if they had hours in report date range. Their current enroll status will display.

3. The date that a student started in the class doesn't matter since the report will report on hours dates. Hours cannot be added prior to the student start date and cannot be added after the student end date; these fields on the report are informational only.

4. Fiscal Year populates based on the start date of the class.

Last update: 11/15/2023