Enterprise Resource Planning (ERP) Department -
Workday Updates

September 26, 2025

New Workday Release

On Saturday September 20th Workday upgraded to its latest version, 2025R2, which includes hundreds of new features and enhancements designed to improve your experience. With this release you will notice new quick action buttons on the Workday homepage including Jobs Hub, My Payslips, Request Absence, Time Off Balance and others. 

You will also notice an updated visual styling to your worker profile page which provides a cleaner and more intuitive presentation of your information.

While we don't anticipate any issues, if you notice anything not working as expected please email workday_help@dcsdk12.org.

Upcoming Workday Notification Changes

We're excited to announce that on Friday, September 26th, we will be launching Workday Messaging! This new feature will give you the option to receive SMS messages for most Workday-related communications. 

With this change we have to reset some default email notifications settings for system generated emails and you may need to re-mute notifications you had previously turned off.

These system generated emails are limited in scope but starting on September 26th, if you find that you’re getting more email notifications than before click HERE to learn how to mute those notifications again.

August 22, 2025

New Workday Task
To streamline processes, Workday has implemented a new unified task called Request Absence.

Starting on August 25th, you will use this single task to submit requests for both general time off (sick, personal, vacation) and leaves of absence

(FMLA, Non-FMLA, etc.). (Licensed employees will continue to use Red Rover for all general time off requests)

This update also includes a new, improved time off calendar that is now consistent across both the desktop and mobile platforms, making it easier to request and view your time off no matter how you access the system.

Click HERE to see a preview of this new feature. Updated job aids can be found on the Workday at DCSD Google site to walk you through common time off tasks using this new feature.

If you have any questions, please contact Payroll (payroll@dcsdk12.org), Leave of Absence (leaveofabsence_ADA@dcsdk12.org) or Workday (workday_help@dcsdk12.org) teams. 

March 14, 2025

New Workday Release

On Saturday March 15th Workday is upgrading to its latest version 2025R1 which includes hundreds of new features and enhancements. With this release Workday will be delivering categories under the Workday-defined global navigation menu that automatically sorts and categorizes your apps into user-centric groups to help with discoverability and navigation.

The Benefits and Pay Hub app now supports multiple positions allowing workers with multiple jobs to navigate between positions and view their pay, elections, and benefits information.

While we don't anticipate any issues, if you notice anything not working as expected please email workday_help@dcsdk12.org.

January 17, 2025

Redesigned Job Change Experience

On January 21st we’re launching a redesigned Job Change experience in Workday that simplifies and eliminates unnecessary fields and steps. With the new streamlined process, the new Job Change screen will have fewer and more targeted prompts allowing you to process FTE, Location and Manager changes more quickly and reduce the risk of errors. Click HERE to see what this new process will look like.

October 11, 2024

Workday Recruiting Changes

On Friday, October 11th, we will be making some changes to Workday Recruiting to enhance the experience for both Candidates and Hiring Managers.

New Candidates will experience a more streamlined application process allowing them to apply more quickly and to multiple jobs with ease. Hiring managers will experience a redesigned candidate grid that visually displays a Candidate’s relevant information.

Please click HERE to review all of the upcoming changes.

September 20, 2024

New Workday Release

On Saturday, September 21st Workday is upgrading to its latest version 2024R2 which includes hundreds of new features and enhancements including incorporating the Workday Assistant into the Workday search bar and a new user experience when making changes to your benefit elections. The new Benefit cards provide a quick-glance view with a greater variety of information to provide a more organized experience when managing your benefits. While we don't anticipate any issues please email workday_help@dcsdk12.org if you experience any issues with this new release.

September 13, 2024

New Process to Request Additional Workday Access

Starting today you can now submit requests for additional permissions in Workday for yourself or someone else within Workday. This includes but is not limited to access for new managers, bookkeepers, administrative assistants, recruiting help, etc.. Please click HERE for instructions on how to submit a request.

August 23, 2024

New Workday Procurement Card Training Page - Now available on the Workday at DCSD website the new Procurement Cards  training page provides helpful resources for verifying your or someone else's Pcard transactions.  

August 16, 2024

Purchase Order Roll Forward - On Friday 8/16 we will be rolling open Purchase Orders from 23-24 to 24-25. To see your POs that were rolled forward please run the DCSD - SSCM - POs Rolled Forward report. If any of the POs rolled forward can now be closed please tag the appropriate Buyer on the PO to have it closed. After the roll forward we will also be reviewing and cleaning up any invalid Commitments & Obligations in both 23-24 and 24-25.

Update Principal Dashboard Financials for 24-25 - At the beginning of each school year you must update the Financials tab on your Principal Dashboard to view the current year's data. This process is simple and takes just a few clicks. Click here to view the Principal Dashboard Configuration Guide for the instructions.

August 9, 2024

Change Your WorkDay Display Language

Workday now supports 39 languages. Click HERE to learn how to change your preferred display language in Workday.

March 8, 2024

Workday Update

• New Workday Release

  • On Saturday, March 9th we’re updating to Workday's latest version 2024R1, which includes hundreds of new features and enhancements. While we don’t anticipate any issues please email workday_help@dcsdk12.org if any Workday feature is not working as expected.

• New Workday at DCSD Website

  • This website was developed as a one-stop solution for Workday resources and training materials. Available now are Employee Self-Service (ESS) guides for updating/ viewing Personal Information, Compensation, Benefits, Time Offs, and others. Manager Self Service as well as job specific Workday training materials for Bookkeepers and Administrative Assistants are coming soon.

• Redesigned Recruiting Dashboard Now Available

  • Found in your recruiting shortcuts this redesigned dashboard includes My Recruiting Jobs, Job Posting and Requisition Aging reports, Candidate Pipeline, and New Candidates to Review. You can also run a report from here to view your In-Progress Job Requisitions to see where they are in the approval process. Click HERE for more details.

September 8, 2023

Workday Update

On Saturday, September 9th Workday is upgrading to its latest version 2023R2 which includes hundreds of new features and enhancements including a redesigned goal experience, updates to My Tasks, and a new homepage for managers.

• Goals - The upcoming redesigned Goals experience provides a significantly enhanced user experience through reduced clicks, stronger, simpler visualizations upfront, and easier navigation to take action.

• My Tasks - Updates include an automated refresh feature that removes tasks from your view once you complete them and adds any new tasks it finds at the time of the refresh and new filter and search options under the Advanced Search panel.

• Manager Experience - For managers only the new Workday homepage will include two new cards, Important Dates and Team Highlights. Important dates include staff anniversaries, upcoming birthdays and time offs. Team Highlights provides quick and easy access to view and navigate to your direct reports.

August 25, 2023

Workday - Open Unposted Job Requisitions

In order to help maintain position control on Friday, September 1st we will be closing open job requisitions and their associated positions that have a Target Hire Date prior to 12/31/2022 with no active candidates.

Also, we would like to ask at this time that you please review all of your open job requisitions. You and your site Administrative Assistant can run the DCSD - HR - Open Job Requisitions by Manager report to review these. If there are any positions that you do not plan on filling during the 2023-2024 school year we ask that you please close those job requisitions. HERE are instructions for closing job requisitions within Workday or please email staffing@dcsdk12.org or workday_help@dcsdk12.org for help.

July 7, 2023

Workday - Reported Glitch

There has been a reported Workday Inbox glitch that is causing erratic behavior for some users preventing them from entering information or approving items within their Workday inbox. The issue seems to be limited to users working on a condensed screen on a laptop but others may have been affected. Workday is aware of this issue and is working on pushing out a fix Friday, July 7th overnight. If you continue to experience Workday Inbox issues after the July 7th update please reach out to workday_help@dcsdk12.org.  

May 26, 2023

Internal Job Alerts

You can now create job alerts in Workday to stay updated with new job postings that match positions you are interested in. Click HERE for more details. 

April 28, 2023

Workday - Government Anti-SPAM Policies

In order to align with government anti-spam policies starting this week Invite to Apply candidate emails will now require the candidate/prospect to opt-in to receive email communications in order to receive the invites. This Confirmed Opt In (COI) is limited in scope and does NOT apply to any other Job Application emails generated in Workday including but not limited to offer letters, dispositions and background check emails that are sent to the Candidate as part of the hiring process. Please click HERE for additional information regarding this change. If you have any questions please reach out to workday_help@dcsdk12.org.

March 10, 2023

Workday Updates

On March 11th Workday is upgrading to its latest version 2023R1 with exciting new features and enhancements including Jobs Hub, My Tasks, and Copy Application.

• Jobs Hub replaces the Career app for internal candidates and provides a better experience for browsing new job opportunities and managing your applications. Click HERE for additional details.

• My Tasks is a reimagined Workday inbox and provides the option to search within your Workday inbox. Click HERE for additional details.

• Copy Application allows you as a recruiter to copy a candidate's job application from one job requisition to another. Click HERE for additional details.

March 3, 2023

On March 11th, Workday will be upgrading to its latest version, 2023R1. Check back next week to learn about some exciting new features and enhancements. 

February 17, 2023

With the recent DCSD Board of Education approval of increasing the procurement card single purchase maximum to $5,000 we have aligned the approval threshold for General Fund (Fund 10) purchase requisitions to $5,000 as well. This means that Fund 10 purchase requisitions that are under $5,000 will NOT require manager approval in Workday. This change will go into effect on March 20th. If you have any questions please contact workday_help@dcsdk12.org or strategicsourcing@dcsdk12.org. 

November 4, 2022

Workday

The annual required CDE HR Snapshot is coming soon. Please click HERE to review a checklist to ensure your school's data in both Workday and Infinite Campus is up to date. 

October 14, 2022

Workday

Supplier Request Enhancements - When entering a Supplier Request you can now click Save For Later if you do not have all of the needed information to complete the request. To find and edit requests that you have marked Save for Later run the report My Supplier Requests report. You will see an Edit button next to your draft supplier request. If you no longer need to submit the request please email workday_help@dcsdk12.org with the requested supplier name to be canceled.

PO Roll Forward Complete - We have finished rolling over open Purchase Orders from 2021-22 to 2022-23 and corrected any negative Obligations that existed. If you would like to see a list of Purchase Orders that were rolled forward please run the DCSD - SSCM - POs Rolled Forward report and enter any applicable Worktags to limit your results. If any of these POs need to be closed please tag a Buyer on the PO to have it closed.

October 7, 2022

Workday

Click HERE to view Tips and Tricks for using the new Workday federated search.

September 9, 2022

Workday

On Saturday, September 10th Workday is moving to its latest version 2022R2 which includes a redesigned homepage, improved search capabilities, and many other enhancements. Also, with 2022R2, Workday improved accessibility, performance, and usability for read-only tables. Workday will now automatically display page numbers on large read-only tables and reports for all users. This feature will also provide control for users who prefer viewing all tables or report rows on 1 page, adding control and flexibility. Click HERE for additional information regarding this change.

While we don't anticipate any issues please email workday_help@dcsdk12.org if you notice anything that isn't working as expected.

August 26, 2022

Workday

Redesigned Workday Administrative Assistant Dashboard now Available! Click HERE to learn how to add this new dashboard to your Workday homepage.

August 19, 2022

Workday

• New Workday homepage and search features coming soon! Click HERE to view the redesigned homepage and new search features launching on September 10th.

• Redesigned Workday Admin Assistant Dashboard launching next week. This dashboard will provide up to date HR and Staffing information and will also be available on the Workday app. Also, included on the final dashboard will be reports, tasks, job aides and helpful links. Check back next week for additional information.

March 11, 2022

Workday-New Version: On Saturday March 12th Workday is moving to it's latest version 2022R1 which includes over 250 new or enhanced features. While we don't anticipate any issues please email workday_help@dcsdk12.org if you notice anything that isn't working as expected. 

January 21, 2022

Workday Assistant Now Available: Now available in both the Workday desktop and mobile app use the Workday Assistant to help you quickly retrieve information out of the system. You can enter "view orders" to see a list of your recent purchase requisitions or "view tax forms" to quickly access your W-2s in Workday. Click HERE for additional information including Tips and Tricks for using the Workday Assistant.

January 14, 2022

Coming Soon - Workday Assistant: Soon we will be launching the Workday Assistant, a digital chatbot designed to help you retrieve information and complete some simple tasks in Workday. Check back here for more details including tips and tricks on how to use this exciting new feature.

September 10, 2021

New Workday Release

On Saturday September 11th Workday is moving to its latest version 2021R2. With this change comes an increase in size and functionality of the Workday search bar and a better way to keep track of where you are in Workday when launching tasks and reports. Click HERE for an overview of these new features.

While we don't anticipate any issues please email workday_help@dcsdk12.org if you notice anything that isn't working as expected.

September 3, 2021

New Workday Release

Workday 2021 Release 2 is coming on September 11th with exciting new features and enhancements. Check back here for more updates next week.

Missing Procurement Card Transactions in Workday

We are experiencing intermittent issues with the credit card transactions files we receive from US Bank that are causing some credit card transactions to not load into Workday for verification. We are actively working with US Bank to load these missing transactions as soon as possible. If you have any questions please email workday_help@dcsdk12.org.

March 12, 2021

On Saturday March 13th Workday is moving to it's latest version 2021R1. With this change comes an increase in report and dashboard performance and some new features such as Tables View, End to End Statuses on POs, Favorites Shortcut and Mini Conclusions. Click HERE for an overview of these new features. 

While we don't anticipate any issues please email workday_help@dcsdk12.org if you notice anything that isn't working as expected.

March 5, 2021

Workday 2021 Release 1 is coming on March 13th with exciting new features and enhancements. Check back here for more updates next week. 

September 11, 2020

Exciting news! There will be some new enhancements for Workday 2020 Release 2 on September 12th, however, we don't foresee any issues. All enhancements will be self-explanatory. Please email workday_help@dcsdk12.org if you notice anything out of the ordinary.   

September 4, 2020

Workday 2020 Release 2 is coming on September 12th with exciting new features and enhancements. Check back here for more updates in the coming weeks. 

March 6, 2020

Workday 2020R1 will go live on March 7th with some exciting new features and enhancements. You'll notice a change to the Create Requisition process that we think you'll really like.  Click Here for a Job Aid on the new Create Requisition process. If you run into any issues or if something doesn't appear to be working quite right please email workday_help@dcsdk12.org.    

February 28, 2020

• Workday 2020R1 is scheduled to go live on March 7th with some exciting new features and enhancements.

• New Workday Create Requisition changes: There will be a new look to the Create Requisition process in Workday 2020R1. Check back next week for a complete guide for the upcoming changes.

November 1, 2019

Tim Drosnes, HRIS Manager has resigned his position effective October 31st, 2019. While this is a huge loss for DCSD Tim will be moving back to Pennsylvania to be closer to his family. His hard work, dedication and drive for continuous improvement over the last five years will be greatly missed.  Going forward if you have any Workday related issues please email workday_help@dcsdk12.org

August 30, 2019

• Workday 33 is scheduled to go live in production on September 7, 2019.   

• New Workday PO Receipt Interface:  There will be a new look to the PO receipt in Workday 33; Click here for information and to see how PO receipts will look.

August 23, 2019

• It's that time of the year again, Workday is pushing out one of its major semi-annual updates to the system. Workday 33 is scheduled to go live in production on September 7, 2019. More information to follow regarding any specific changes.  

March 8, 2019

• Click here to review the only specific change coming to Workday 32. External requisitions will now have a specific freight box for shipping charges.

February 22, 2019

• It's that time of the year again, Workday is pushing out one of its major semi-annual updates to the system. Workday 32 is scheduled to go live in production on March 9, 2019.   More information to follow regarding any specific changes.  

September 7, 2018

•  Click here for information regarding a new Workday Worklet called "My Custom Reports Library" that is available to add to the Workday Homepage. 

August 24, 2018

•  On September 7, 2018 Workday will have a NEW LOOK! Click here  to see further information and flyer that can be distributed throughout your school or department. 

• On September 8, 2018 Workday 31 will be released into production. So you will see  some other changes as well. More information will be coming .