This month's attendance newsletter provides schools with important updates, including guidance on handling attendance calls during weather delays, an updated time for the November Attendance Training/Meeting, links to essential resources such as Infinite Campus-generated attendance letters (Exhibits A & B), and timely messaging strategies to promote good attendance as the holidays approach.
You can access the full newsletter here: https://secure.smore.com/n/dq3bh.
This is a reminder that our next Attendance Staff Meeting is scheduled for Monday, September 29th, at Legacy in Room 247. We'll be discussing attendance reports, Infinite Campus attendance letters, and tardy minute calculations, with both morning and afternoon sessions available. To register and find more details, please visit https://dcsdk12.catalog.instructure.com/browse/professionallearning/pdss/courses/attendance-staff-meeting-september-29-2025.
The September Attendance Newsletter is here with critical updates as we prepare for the October Count. Inside, you’ll find key reminders about ensuring accurate attendance and membership data, updates on Classroom Attendance and TRB Reports, and upcoming training opportunities. Please take a few minutes to review the newsletter so your team is ready for audit requirements and aligned with best practices for reducing chronic absenteeism.
This week’s update highlights improvements to the classroom attendance report (now showing when and how often attendance is not taken), guidance on submitting help desk tickets for report issues, and a note on response times during this busy start to the year.
This week’s attendance update highlights key reminders for no-show students: use the Unknown Attendance Process and ensure records are end-dated as 7/1/25 to meet CDE requirements. Updates also include clarification on how tardies are calculated in Infinite Campus (with IT working on improved seat-minute tracking) and refreshed guidance on homebound programming, emphasizing medical documentation and collaborative planning for student support. For more information, click here.
Just a friendly reminder that any attendance messaging calls set up in Finalsite last school year will automatically transfer to this school year. If you need to make any changes to your automated attendance calls, please don’t hesitate to reach out to Lisa. Additionally, the returning staff attendance training on August 25th has been moved to the theater at Legacy due to some construction. If you’re a building registrar and also responsible for attendance in your building, I’ll do my best to share attendance information with you at the registrar meeting so you don’t have to attend on two separate dates. Here’s the document you can refer to for attendance training and meetings this year.
As we get ready for the new school year, we’ve put together a back-to-school attendance newsletter to help guide our efforts in encouraging student attendance and engagement. You’ll also find sign-up links for training. Click the link below to read the full newsletter and stay updated on key news and strategies for the year ahead: Back to School Attendance Newsletter.
This is just a reminder that attendance training and meetings will be offered for the upcoming school year. Course registration is in the works. A laptop is needed for the training. If staff are new to Infinite Campus, completing the Infinite Campus Knowledge Base is preferred.
Link to training dates and location linked here.
Refer to this document for staff training and attendance meetings for the 25-26 school year. Please email Lisa at lmdelapena@dcsdk12.org if you have any questions.
The district has over 80 students listed for 10+ consecutive absences. Please refer to the list here. Collaborate with your systems to identify students who have stopped attending school. If an investigation shows these students will not return this year, exit them on their last attendance day using the appropriate exit code. This must be completed before the end-of-year attendance Data is submitted to CDE. If you have questions, contact Lisa de la Peña.
Reminder: Join Lisa for an Attendance Q&A at the Legacy Campus on April 16th from 2-4 PM in RM 241. No RSVP needed! Also, check out this month's attendance newsletter for important information regarding the 25-26 training and meeting dates, as well as crucial details about end-of-year attendance.
Please refer to the March Attendance Newsletter, where you can find the latest CA percentages for the district, including the hardest-hit grades in Kindergarten and 12th grade, strategies to avoid the Spring Attendance Slump, and scripted communication for teacher support regarding attendance.
TRB Weekly Reports:
Here is the link I would like staff to access to view information regarding updates to the TRB report.
Click here for February's Attendance Newsletter.
TRAN Attendance Code: It is imperative that all schools rigorously adhere to the use of the TRAN attendance code whenever a family reports a student absence resulting from cancellations of District Bus Transportation. This policy permits no exceptions, even with Attendance Contracts. Accurate attendance data collection is crucial for assessing the potential restoration of transportation routes. Ensuring precise data capture via the TRAN code is essential in facilitating our efforts to effectively evaluate and address transportation service disruptions.
Click here for an update regarding future Q & A sessions, updated "How Sick is Too Sick" guidance from CDE, and Exit Dates Information.
Please take a look at January's Attendance Newsletter, which contains the district's current CA percentages and a new school attendance dashboard. Also, don't forget another Q&A Attendance Staff session at the Legacy Campus next Wednesday, January 15th, from 2 to 4 pm in Room 241. Can't make it? The next session will be on April 16th from 2 to 4 PM at the Legacy Campus.
Don't forget Attendance Q&A with Lisa: December 18th at the Legacy Campus from 2-4pm. We will be in Room 241. Please fill out this RSVP if you plan to attend. Future Q & A's will be on January 15th and April 16th at Legacy from 2-4 pm.
Attendance Q&A with Lisa:
December 18th at the Legacy Campus from 2-4pm. We will be in Room 241. Please fill out this RSVP if you plan to attend.
Also, be sure to check out this month's Attendance Newsletter.
Attendance Staff Drop-in Q&A
Join us on November 18th from 2 to 4 PM. You can drop in or stay for the entire duration. This Q&A session enables attendees to ask questions and learn about attendance practices from others. Please RSVP HERE. Location: West Support, 701 Prairie Hawk Dr, Castle Rock, CO 80109; Mt Evans Rooms A & B.
Click here to RSVP for an in-person Attendance Staff Q&A on November 18th from 2 to 4pm. Also, please click here to take a look at this month's attendance newsletter for November.
Click here for updates regarding attendance calls for weather delays and information related to attendance flags in IC.
Click here for the latest October Attendance Newsletter.
Finalsite has been updated to reflect missed attendance periods in notifications to families. Thank you for being patient; this took some time to correct.
Click here for the latest update regarding the October Count Window, Attendance Internal Audit, and Finalsite Update.
Click here for the latest update regarding important information related to in-person training, YES Training, Updates to SARB/Attendance Contact Logs, and the latest Attendance Newsletter.
Click here for the latest update regarding important information related to Finalsite messaging. Please reference the document to see if your school has an attendance dialer set up. Also included is information related to staff access to Attendance Contact Log in Infinite Campus.
Click here for the latest update regarding how to set up automated messaging in Finalsite. If you relied on a District Attendance Message, you must set one up for your building. Also included are procedures to follow when a student is a no-show at the start of the school year.
Click here for the latest update regarding New Information with Finalsite, Updating the Attendance Staff list for 24-25 SY, and Attendance Newsletter for August.
Click here for the latest update regarding FinalSite Attendance Calling, Updating the Attendance Staff list for 24-25, Training for new and returning staff, and 24-25 TRB reporting.
Click here for the latest update from Attendance, Academic Systems regarding Back to School Attendance Training. You'll find information that can be beneficial for both new and returning attendance staff.
Click here for the latest update from Attendance, Academic Systems regarding Finalsite Mass Notifications Training (School Messenger).
Click here for the latest update regarding the last chance to submit a request for additional attendance codes for the upcoming school year.
Click here for an update from Attendance, Academic Systems, regarding the April Attendance Awareness Newsletter. Updates include updated totals for CA in the district, where to upload Attendance Contracts, and Attendance for the last three weeks of school.
Click here for the latest update from Attendance, Academic Systems regarding where to upload Attendance Contracts for students.
Click here for the latest update from Attendance, Academic Systems regarding the March Attendance Newsletter. You will find updated chronic absenteeism rates in the district and high-impact practices and resources.
Click here for an update from Attendance, Academic Systems regarding using IC to help with attendance interventions.
Click here for an update from Attendance, Academic Systems regarding Kindergarten Attendance and absences due to transportation.
Click here for an update from Attendance, Academic Systems regarding the December Attendance Awareness Newsletter.
Click here for an update from Attendance, Academic Systems regarding the December Attendance Awareness Newsletter.
Click here for an update from Attendance, Academic Systems regarding the November Attendance Awareness Newsletter.
Click here for an update from Attendance, Academic Systems regarding Attendance Documentation regarding HMS and HMB Attendance Codes.
Click here for an update from Attendance, Academic Systems regarding Attendance Documentation for Internal Attendance Audit.
Click here for an update from Attendance, Academic Systems regarding Attendance Awareness Newsletter for October '23.
Click here for an update from Attendance, Academic Systems regarding Oct 2nd, the Official Count day for 2023.
Click here for an update from Attendance, Academic Systems regarding information for school registrars.
Click here for an update from Attendance, Academic Systems regarding updates for the week ending in 9/15.
Click here for an update from Attendance, Academic Systems regarding Attendance and SARB Flag updates.
Click here for an update from Attendance, Academic Systems regarding information about OPL attendance code change/update.