Embedded Files
Adobe Acrobat is a software application developed by Adobe that allows users to view, create, edit, manage, and share PDF (Portable Document Format) files.
Core Features:
View and print PDFs with accurate formatting across devices
Edit text and images directly within PDF files
Create fillable forms with interactive fields (text boxes, checkboxes, dropdowns)
Combine, reorder, and delete pages in a PDF document
Add digital signatures and send documents for e-signatures using Adobe Sign
Convert documents from Word, Excel, or images to PDF and vice versa
Accessing Adobe Acrobat
1. On Your Computer
Windows/Mac Desktop:
Click the Start Menu or use Spotlight (macOS)
Search for Adobe Acrobat and open it
If not installed, download it via https://creativecloud.adobe.com.
2. Browser Extension (Google Chrome)
Go to the Chrome Web Store or Edge Add-ons
Search for Adobe Acrobat Extension and click Add to Chrome or Get
Once installed, pin the extension to your toolbar for quick access
3. Logging into the Desktop App or Extension
Open Adobe Acrobat or click the browser extension
Click Sign In (instructions for singing in can be found here)
Edit Text in a PDF
Open the PDF in Adobe Acrobat
Select Tools > Edit PDF
Click on the text you want to edit
Start typing to change, delete, or add new text
Click File > Save when done
Combine Files
Open Adobe Acrobat
Go to Tools > Combine Files
Click Add Files and choose the documents you want to merge
Arrange files by dragging them in order
Click Combine
Save the new document by clicking File > Save As
Organize Pages
Open the PDF file
Go to Tools > Organize Pages
You can now:
Drag and drop to reorder pages
Delete a page by clicking the trash bin icon
Rotate or insert pages from other files
Click Save to update your PDF
Create a Fillable Form
Click Tools > Prepare Form
Select a document or scan a paper form
Acrobat auto-detects form fields (you can edit these)
To add fields manually:
Use the top toolbar to add Text Fields, Checkboxes, Dropdowns, etc
Save the form:
Go to File > Save As
Distribute the form via email or save locally
How to Create a Fillable Document with a Signature Field
Open Adobe Acrobat or Log Into Your Adobe Account
Select “Prepare Form” Tool
In the right-hand toolbar or under Tools, click on “Prepare Form"
Choose an existing PDF file or scan a paper form
Click Start
Enable Form Field Detection
Acrobat will automatically detect form fields. You can adjust or add new fields if needed
Add Fillable Fields
Use the top toolbar to insert:
Text Field – For open-ended responses
Checkbox/Radio Button – For multiple-choice responses
Dropdown – For selectable options
Add a Signature Field
In the toolbar, click on the “Signature Field” icon (looks like a pen or "Sign" field)
Click where you want the signature field to appear
Name the field (e.g., "Participant Signature")
Save the Form
Go to File > Save As, and name your file accordingly
How to Send a File for Signature Using Adobe Acrobat
Open the Completed Fillable PDF
Make sure all necessary fields are included, especially the signature field
Click on “Request Signatures”
Under the Sign tools or right-hand panel, select “Request Signatures"
Add Recipient Email(s)
Enter the email address(es) of the signer(s)
You can assign specific fields to each signer if needed
Customize the Message (Optional)
Add a subject line and message so recipients know what they're signing
Send the Document
Click Send
Acrobat will email the document to recipients using Adobe Sign (part of Acrobat)
How to Check for Signatures & Access Signed Files
Open Adobe Acrobat or Log Into Your Adobe Account
Go to https://documentcloud.adobe.com and sign in
Go to “For Signature” Dashboard
In Acrobat, click on Home > For Signature
You’ll see three tabs:
Waiting for You – Documents you need to sign
Out for Signature – Documents you've sent that are pending
Signed – Completed and signed documents
Track Signature Progress
For documents “Out for Signature,” click to see:
Who has signed
Who is still pending
The timeline of actions
Access the Signed PDF
Once completed, Adobe notifies you via email
You can also open the file directly from the Signed tab
Download or store it in the Adobe Document Cloud or in Google Drive
Tips for Signature Documents
You can send documents to multiple signers with set signing order
Signature requests are legally binding and secure via Adobe Sign
Always keep a backup copy of signed files for your records
NOTE: Adobe Documents are not automatically saved in Google Drive. We recommend moving Adobe Documents to Google Drive for storage and back-up purposes.
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