Representation

Representing Your WikiProjectMed Volunteer Experience 

We encourage volunteers to showcase their contributions to WikiProjectMed Foundation as part of their professional and personal development.

Including WikiProjectMed on Your CV or Résumé

Volunteers may include their WikiProjectMed activities on their CV, résumé, portfolio, scholarship applications, or other professional documents.

When describing your involvement:

• Clearly identify your role as a volunteer position.

• Accurately describe your responsibilities and contributions.

• Do not imply that you were employed by WikiProjectMed Foundation unless you held a paid position.

• Do not exaggerate your role, authority, or level of responsibility.

Examples:

Volunteer, WikiProjectMed Foundation
Volunteer Translator, WikiProjectMed Foundation
Volunteer Subject Matter Expert, WikiProjectMed Foundation

LinkedIn and Professional Networking Platforms

We encourage volunteers to share their contributions on professional networking platforms such as LinkedIn.

To avoid confusion regarding employment status, volunteer roles should be listed in the Volunteer Experience section rather than the Experience section whenever possible.

Your profile should clearly indicate that your involvement was voluntary and not paid employment. (Read: Conflict of interest)

Social Media

Volunteers are welcome to share their experiences and achievements related to WikiProjectMed on social media.

When discussing your involvement:

• Speak on your own behalf unless specifically authorised to represent WikiProjectMed Foundation.

• Clearly distinguish personal opinions from organisational positions.

• Do not imply that you are speaking for the organisation, its Board, staff, or volunteers.

• Do not make commitments, promises, policy statements, or partnership announcements on behalf of WikiProjectMed Foundation.

Service Letters, Certificates, and References

Service Letters

Volunteers may request a service letter to document their contributions to WikiProjectMed Foundation after completing at least 20,000 words of accepted content.

All service letter requests are subject to a review of the volunteer's work by a Subject Matter Expert (SME) or designated reviewer. This review helps ensure that any skills, responsibilities, and achievements described in the letter accurately reflect the volunteer's contributions and the quality of their work.

WikiProjectMed Foundation reserves the right to decline, modify, or limit statements in a service letter if they cannot be independently verified through the review process.

Volunteer Certificates

Volunteers may become eligible for a certificate of contribution after completing at least 5,000 words of accepted content.

However, meeting the word count threshold alone does not guarantee the issuance of a certificate. All certificate requests are subject to a quality review of the volunteer's contributions. Content must meet project standards for accuracy, readability, and suitability for publication.

Certificates are issued in recognition of meaningful contributions rather than word count alone.

Professional References

Volunteers may wish to list WikiProjectMed Foundation as a professional or volunteer reference on a CV, résumé, scholarship application, or employment application, after completing at least 30,000 words of accepted content.

Before listing a WikiProjectMed representative as a reference, volunteers must obtain prior approval from the Project Coordinator, Chinthi.

Reference requests are subject to a review of the volunteer's work by an SME or designated reviewer. References will be provided only when there is sufficient evidence to validate the volunteer's skills, contributions, and professional conduct.

Quality Assurance and Professional Recognition

WikiProjectMed Foundation deeply values the time, effort, and commitment contributed by volunteers. We are grateful for every individual who helps improve access to reliable health information.

To protect the integrity of our programmes and the value of the recognition we provide, all requests for certificates, service letters, and professional references are subject to quality assurance review.

This policy exists because contribution metrics alone do not always reflect the quality of work performed. In some cases, individuals have submitted content primarily to obtain certificates, references, or high word counts, including content that relied heavily on unreviewed machine translation or did not meet project quality standards.

For this reason, professional acknowledgements are based on both the quantity and quality of contributions. Our review process helps ensure that certificates, service letters, and references remain credible, meaningful, and fair to volunteers who consistently produce high-quality work.

Our goal is not to discourage participation, but to maintain trust in the recognition provided by WikiProjectMed Foundation and to ensure that professional endorsements accurately reflect a volunteer's demonstrated skills and contributions.

Conflict of Interest and Transparency

Transparency is an important principle within Wikimedia projects.

When discussing your involvement with WikiProjectMed Foundation in professional, academic, or public settings, ensure that your relationship with the organisation is represented accurately and honestly.

Volunteers should also familiarise themselves with Wikimedia's guidance on conflicts of interest and disclosure when participating in Wikimedia projects.

Questions

If you are unsure how to describe your role or represent your involvement publicly, please contact WikiProjectMed Foundation before publishing information that may be interpreted as an official statement on behalf of the organisation. email: volunteers@wikiprojectmed.org