Equipment and Accessories Organization

Workplace ergonomics focuses on designing a work environment that maximizes comfort, efficiency, and productivity while minimizing strain and injury. Proper organization of equipment and accessories plays a crucial role in creating a workspace that supports good posture, reduces fatigue, and prevents musculoskeletal disorders.

By arranging desks, chairs, monitors, keyboards, and other accessories ergonomically, employees can maintain a neutral body position, reduce repetitive strain, and improve overall well-being.

Below are practical guidelines for setting up an ergonomic workspace

Mouse

The hand should comfortably fit within the mouse and permit your fingers to lie flat on the mouse.
Position the mouse next to your keyboard (10-20 cm) from the edge of the desk).
Keep a close distance with your mouse and avoid over-reaching.
Avoid pinching or over-gripping your fingers when using the mouse.
Use your arm to move the mouse. Refrain from moving only your hand while keeping your wrist flat on the ground.

Keyboard

Position the keyboard at the front edge of your desk.
Avoid Obstructions: Keep the area clear, don’t place documents or wrist rests between the keyboard and desk edge.
Ensure the keyboard lies flat for a natural hand position.
Adjust the surface height to align hands and forearms with the home row of keys (A–L).
Maintain a 90-degree angle at your elbows and keep wrists straight to prevent injuries.

Sitting and Chair

When using a keyboard, shoulder should be relax.
Elbow should be bent at 90-120 degrees while hands and wrists should be at the same height as the keyboard.
Hips at 90-110 degrees, knees at 90-130 degrees and feet flat on the floor. Use the footrest if necessary.
The backrest needs to be adjusted to ensure the upper and lower back are supported such that your lower back's natural curvature is complemented by its curve.

Document Holders

Positioned a document holder between the screen and keyboard.
By elevating your documents to eye level, allowing you to read or write without awkward neck bending.
Use of a vertical document holder is recommended.
The repetitive motion of looking down at a desk can lead to eye strain and physical strain

Desk

A height-adjustable desk lets you customize the desk’s height to suit your body size, whether you’re sitting or standing.
Ensure there’s enough space underneath the desk for your legs to move freely and comfortably.
Adjust the desk height so your elbows are at a 90-degree angle when typing. Your feet should be flat on the floor, and your knees should be level with or slightly below your hips.
For a desk with increased height, use a footrest and increase the height of the chair and maintain the thighs in the proper horizontal posture.

Glare and Eye Strain

Positioning your monitor at the right angle can reduce glare and improve visibility, preventing eye strain.
Avoid placing your desk directly under bright light sources or in front of windows that could create reflections.
The color, brightness, and contrast of your screen may also need to be adjusted if you have trouble reading from it.
Reduce glare by placing an anti-glare screen filter.

Computer screen

The screen must be positioned in front of you to avoid twisting the neck.
The screen should be positioned about an arm's length away from your body or farther if the screen is bigger.
The viewing distance from your eyes to the screen is between 18 to 24 inches.
The screen's top should be at eye level or just slightly below.
Enlarge the size of the font if needed to prevent eye strain.

Laptops

Maintain neck in a neutral position by positioning the screen's top at eye level.
To maintain the screens at the top of eye level, use a laptop raiser or set your laptop on an elevated, solid surface like stacks of books or paper.
Connect the laptop to an external keyboard and mouse.
To encourage a neutral neck posture, use a document holder.

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