Volunteering

Parents volunteers are essential to make our Band Season successful. Parents volunteers usually sign up during the Band Program Annual Signup on Google Form, but are welcome to join at a later time when an event comes up. Volunteering spots are limited for each event, first come first served. Each family is expected to volunteer for at least 8 hours or two shifts. If you are not able to volunteer, please consider sending an extra $250 donation following instructions on this page. Thank you very much! 

1. Volunteer Coordination

   • When: Throughout the season

   • Recruiting volunteers for the band camp and events

   • Maintaining volunteer assignments to make sure all tasks are covered

   • Coordinating volunteers on the event days

2. Uniform Fitting

   • When: During the weeks of Band Camp in summer

   • Sorting uniforms by labels after dry cleaning

   • For each student, measuring the size of top and bottom and packing the uniform into a bag

   • Maintaining a uniform fitting record with student name, bag name, uniform IDs.

3. Band Camp Security

   • When: During the weeks of Band Camp in summer

   • Helping watch students' personal belongings

   • Refilling water jugs and delivering to the field

4. Band Review Trips

   • When: On the days of selected band review trips

   • Bringing your own truck (or renting a U-Haul truck) to tow the equipment trailer

   • Loading/unloading of uniform racks and large/heavy instruments

   • Driving support vehicles to carry extra equipment

   • Serving as bus chaperones for trips

   • Picking up ice packs from Glacier Ice Company on Friday afternoons before the trips

   • Buying bottled water, juice, snack, small cups, pizzas, etc.

   • Bringing squirt bottles and small cups for serving water to students

   • Helping polish marching shoes and check uniform accessories

   • Helping students with long hair to make it neatly tucked

   • Taking photos and videos

5. Maintaining Band Rosters

   • When: Within the few weeks of school start

   • Sorting the Roster to match with the list of JV/V tags 

   • Sorting the Roster to match with the Color Guard roster

   • Resolving bounced email 

   • Updating the email lists on MailChimp

6. Maintaining Website and Facebook

   • When: Before/After band events

   • Editing the band website with up-to-date info on all programs and events

   • Creating shared photo albums of photos/videos 

   • Posting announcements, reminders, recap on Facebook Group

   • Maintaining photo galleries of all events

7. Music Festivals

   • For Chabot Music Festival, we need a couple of parents to be the bus chaperones.

   • For CMEA Music Festival at Irvington, we need volunteers to staff the headquarter, pick up & set up meals for judges, and sell snacks/drinks. 

8. Fun activities

   • Movie Night (in January TBD)

• How do I find the volunteering shifts I originally signed up?

  • Please find the confirmation email sent by Google Form after you signed up. It includes your responses to all questions. 

• How can I become a bus chaperone?

  • Please sign up on the Google Form to indicate you want to be a bus chaperone. That is the only data source we have access. If you missed it, there might be another opportunity. During the week before each trip, we confirm the availability of all volunteers, and release open spots in the WhatsApp/Wechat Groups if anything becomes available. First come first served.

• I checked "Yes, I will go to this trip with my child" on the Permission Slips, so do I get to ride with the bus?

  • Sorry we do not have access to the permission slips, and Google Form records are the only data source from which we gather the volunteer info. Please refer to the answers from the question above for more opportunities. 

• How can I cancel or make changes to my volunteering shifts?

  • We would appreciate it if you could send the notice in advance by emailing IHSVikingsMusicBoosters@gmail.com or contacting the volunteer coordinator in the WhatsApp/Wechat group. 

For volunteers who helped order food or supplies for band trips, please download the Check Request Form (PDF or DOC), fill out, and send reimbursement claims to our Treasurer at bandboosters@ihsvikings.org. Please enter your Paypal info if you have one, which allows faster reimbursement processing. Thank you! 

Uniform Fitting

• Uniform Notes created by Yuti

• Video recording links

Trailer/Truck Drivers

Band Review Trips

• To be updated