The Long Instructions

(with additional details, should you have questions):

Some information in the SD Mines personnel database is managed and monitored by Human Resources to ensure the integrity of that information. This includes:

• name,

• title(s)

• phone number

• department

• office location

• education for each faculty/staff member

This information will be merged with other supplementary information provided by the faculty member through the online Faculty Profile form, to create the Faculty Profile page. Should you need changes to information listed above, you can email Lisa DeVries, in Human Resources, who authorizes changes to the database. (Lisa.DeVries@sdsmt.edu)

Course Listings are added by ITS each semester.

Submit Your Profile Information Using the Online Faculty Profile Form

Go to: http://sdmines.sdsmt.edu/faculty-profile

You will need to log-in with your network password and fill out the online form. This form is for the initial submission of your information and you can work on it incrementally (saving your work as you go) until it is complete. When everything is complete, press the “Finalize” button and it will submit your information to Patrice Smith, in Research Affairs, who will enter your information into the Ektron CMS system on which the university website is built. If you have corrections or updates to that information, email Patrice directly (Patrice.Smith@sdsmt.edu). She can make changes on your behalf, or clear your submission form so you can upload modified content.

The Online Form

Section 1: Faculty Profile 

Click the” Edit Profile” Button. You can enter 1,000 characters maximum, describing in general terms your Research Expertise, Brief Bio or Teaching (philosophy or experience). You do not have to complete all the sections. If you do not enter information under “Teaching,” for example, that heading will not show up on your Profile Page. When you have completed that portion of the page, press Submit and it will save your information and return you to the main entry page.

Section 2: Faculty Photos

If you already have a faculty photo in the personnel directory, you do not need to submit a new photo, we can use the one we have. Otherwise, click the “Edit Photos” button to upload a “portrait” (formal headshot) photo –OR- an “action” photo. An “action” photo is wide format (page banner, 800px wide by 345px high) photo that would show you teaching, working in the field, using research equipment, making a presentation, etc. It must clearly show YOU as the subject of the photo (no group photos with others, for example, where someone viewing the profile page wouldn’t know which person was you). In the future, we plan to have a photographer take some new department/faculty photos. For now, most people will continue to use the headshot portrait that we already have. Contact Julia Easton in University Relations if you need help cropping or compressing a photo for your profile page.

Section 3: Support Documents 

Support documents allow you to include more information about yourself in a .pdf format. It is your responsibility to create these documents and convert them to .pdf. You may add any of the following:

• Curriculum Vita* - your CV

• Research Details* - a pdf describing in detail your research efforts

• Publications* - a list of publications

• Awards/Recognitions* - a list of awards and recognitions

• Up to two other .pdf documents that you can name, but please keep names very short

*For the sake of consistency, we have hard-coded the titles for these.

Section 4: Online Resources 

If you have a personal website, or research website, or both, add the URLs for them in this portion of the form and your profile page will then have buttons taking users to those websites. Add them even if your current directory page already has these links. You can also add up to two other websites, keep name very short. (e.g. “Research Center” or “Lab Website”), add the corresponding URL, and submit the form.

Section 5: Social Media 

If you have a social media page or channel for:

• Facebook

• Twitter

• YouTube

• LinkedIn

• Google Scholar

• ResearchGate

add the URL, and your profile will then include the corresponding social media icon which will link to your page or channel.

NOTE: Please consider, particularly with Facebook and Twitter, if you use these more for personal/family interaction or professional/academic. If it’s the former, perhaps you don’t want to include this on your faculty profile page.

Section 6 – Save or Finalize

The SAVE button allows you to save any work you’ve done on the form, but not yet submit it for entry to the website. You can work incrementally on your information, saving it as you go. When you have all the information in place, hit the “FINALIZE" button.

When you “FINALIZE,” your information is submitted to Patrice Smith in Research Affairs, who will upload it to the Ektron system. If you have questions or changes, once you have submitted information, contact