PURCHASING
Ensuring that externally provided processes, products and services conform to customer, quality and regulatory specified requirements.
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QP 2.0
1) RESPONSIBILITY:
Supply Chain Manager:
Dave Moltumyr
Responsibilities:
Ensure the correct material, tooling, hardware and shop materials are ordered
Coordinate and manage purchasing activities
Proactively analyze changes in materials and supplies
Carefully monitor supplier quality and on-time performance
Obtain quotes for raw material and hardware, etc.
Ensure on-time deliveries by monitoring material availability, capacity levels, and inventory
Communicate order/delivery status and any changes to applicable departments and teams
Source new or appropriate suppliers
Buyer:
Open Position (PSP West)
Responsibilities:
Outside Process Buyer:
Lito Rapanut (PSP West)
Jordan Tharp (PSP East)
Responsibilities:
Manage incoming and outgoing Outside Process orders
Monitor PSP supplied material to vendors
Manage vendor communications regarding on-time delivery and nonconforming parts
Communicate with Scheduler, Quality, CSRs, and Finishing as needed for updates and needs to make customer due dates
Confirm counts when parts go to and come back from OP
Receiver:
Manuel Sifuentes (PSP West)
Jordan Tharp (PSP East)
Responsibilities:
Process all received shipments, - also includes review, save, and link all required certificates into the ERP system
Use the ERP and Dashboard systems to ensure all material requirements are fulfilled and material is staged appropriately
Ensure full traceability is maintained on received items
Ensure inventory items are properly traceable in the ERP system and tagged on the shop floor
Ensure proper handling of special materials
Maintain accurate inventory of all material, included returned items
2) RELATED REQUIREMENTS:
ISO 13485
7.4 Purchasing
7.4.1 Purchasing Process
7.4.2 Purchasing Information
7.4.3 Verification of Purchased product
AS9100
8.4 Control of Externally Provided Processes, Products, and Services
8.4.2 Type and Extent of Control
8.4.3 Information for External Providers
3) QUALITY PROCESS OBJECTIVE:
OBJECTIVE:
Flow down of all requirements (customer, legal and quality) to suppliers (completed in operational planning)
Qualification and monitoring of suppliers
Verification of purchased product or service
4) EFFECTIVENESS MEASURE:
Measurable KPI's (key performance indicators) are established within the monthly quality meeting report, section quality objectives.
KPI's are verified for effectiveness on a monthly basis.
If the KPI's are not met, management will assign activities to ensure that the quality process will perform within set guidelines, or justification will be noted on the monthly quality meeting.
Sustainability (Resource needs regarding training, equipment, software, man power): Y
Insert KPI measure here: XX
Insert KPI measure here: XX
Insert KPI measure here: XX
5) ACTIVITIES AND EXPECTATIONS:
ACTIVITIES:
Flow down of general customer, quality, and legal requirements using the SPAR posted on the organization's website
Flow down of customer, product, or process-specific requirements using the purchase order
Supplier monitoring activities
Reporting of supplier nonconformances, and initiating vendor return
Processing of new supplier qualifications
Processing of supplier status change
EXPECTATIONS:
Flow down of requirements and objectives (customer, legal and quality) to communicate what is to be achieved to ensure quality of product
6) PROCESS INPUTS:
Source of Input:
Operation (internal)
Customer
Management
Contracting
Inputs:
Purchasing requirements (established within ERP system)
Approved supplier / vendor list (can be used for all standard purchasing activities)
Customer required supplier / vendor (communicated to purchasing through the process engineer who is part of the contracting process)
Customer change order (communicated to purchasing through customer service department that is part of the contracting process)
7) PROCESS OUTPUTS:
Receivers of Output:
Customer
Operation (internal)
Quality
Supplier
Management
Output:
Purchase order to approved supplier/vendor
Flow down of general quality requirement to supplier/vendor through the SPAR (terms and conditions)
Flow down of customer or product-specific requirements to the supplier through the purchase order or other written media.
When applicable, flow down of customer change orders to suppliers via purchase order or other written media.
When applicable, flow down of corrective action requests through a supplier corrective action request (SCAR)
Material and process certifications
Training records
If applicable (value-added) then the organization issues the supplier performance feedback in the form of a scorecard.
An external provider that is subject to the scorecard process will be appointed by management (as part of the management review) and identified within the AVL.
8) RELATED DOCUMENTS:
Policies:
Procedures:
DOC-8.4-002 Supplier Questionnaire
DOC-8.4-006 PO Request Form
DOC-8.4-007 Material and Tooling Nomenclature
New Vendor Packet
Work Instructions:
WI-2.0-001 Creating Bin Locations for Inventory
WI-8.4-003 Raw Material Receiving Work Instructions
WI-8.4-010 Material Allocation
WI-8.4-011 Adding a New Vendor to the AVL
WI-8.4-012 Receiving an RMA
Reference Documents:
9) TRAINING REQUIREMENTS:
10) INTERNAL AUDIT- VALIDATION AND VERIFICATION:
Internal audit performed on: _______
Auditor: _________
Findings: _______
The following elements will be validated and/or verified as part of the scheduled internal auditing process.
Validation:
Quality system validated as part of the internal audit
Verification:
Compliance with all applicable requirements
Corrective actions against this process have been closed and are effective
Training Effectiveness
Status of documented information (have there been any changes or new documents issued and if documents have been changed or added have all applicable employees trained)
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